virtual assistant jobs

Who Are We?

Cardo Group is a trusted provider of building maintenance, refurbishment, and retrofit services for social housing and public sector buildings across the UK. With nationwide coverage and skilled local teams, we deliver a reliable end-to-end service that ensures homes and public spaces are safe, sustainable, and well-maintained.

We specialise in responsive repairs and voids, planned maintenance, energy-efficiency upgrades, compliance works, retrofit programmes, and major improvement projects. Our approach combines quality workmanship, strong resident communication, and efficient project delivery to achieve the best outcomes for customers and communities.

Driven by ambitious growth plans, we continue to expand our capabilities and adapt to the evolving needs of our clients. Our reputation is built on consistent service delivery, trusted partnerships, and a commitment to doing things the right way.

As we grow, so do the opportunities – for our people, our clients, and the communities we support.

Role Overview

The Integration Support Assistant role provides coordination and administrative support across business integration activity, ensuring key workstreams remain aligned, actions are tracked, deadlines are met, and stakeholders are kept informed.

The role will work closely with internal teams, external stakeholders and integration workstreams to support the successful mobilisation and integration of new businesses into Cardo Group.

Key Responsibilities

• Coordinate and maintain integration plans, trackers, actions, deadlines and supporting documentation across all workstreams.
• Work closely with HR, Recruitment, Supply Chain, Fleet, L&D, Marketing & Communications, IT and other stakeholders to support successful integration activity.
• Track employee data, including cleansing, validation, onboarding, compliance, training records, absence and annual leave information.
• Support recruitment and workforce requirements, including role mapping, resourcing and employee onboarding.
• Coordinate PPE, uniform, supplier, subcontractor, plant and fleet requirements, including vehicle transfers, branding, fuel cards, trackers and driver checks.
• Support Learning & Development activity, including training records, qualifications, LMS requirements and mapping of existing training against Cardo requirements.
• Coordinate rebranding and communications activity, including signage, fleet and PPE branding, resident communications, working documents and onboarding materials.
• Organise cross-functional meetings, record actions and proactively follow up with stakeholders to ensure deadlines are achieved.
• Identify and escalate integration risks, issues, data discrepancies and dependencies, supporting workstreams to resolve them.
• Prepare progress updates, dashboards and reports for senior management and Executive Team reporting.
• Maintain effective communication and strong working relationships with internal and external stakeholders throughout the integration process.
• Support the continuous improvement of integration processes, systems and ways of working.

You Will Need

• Highly organised with the ability to manage multiple tasks, deadlines and changing priorities simultaneously.
• Strong attention to detail and ability to maintain accurate records and documentation.
• Able to proactively track actions and follow up with stakeholders to ensure deadlines are met.
• Excellent written and verbal communication skills.
• Confident communicating with stakeholders at all levels, both internally and externally.
• Ability to prepare clear and concise updates, reports and presentations.
• Strong Microsoft Office skills, particularly Excel, Word and PowerPoint.
• Confident using standard collaboration, project management and document management tools.
• Ability to learn and navigate new business systems and platforms quickly.
• Strong interpersonal skills with the ability to build effective working relationships across multiple departments.
• Comfortable coordinating activity across different workstreams and holding stakeholders accountable for agreed actions.
• Professional, approachable and proactive in dealing with internal and external stakeholders

We Will Provide

• Excellent Development and Progression Opportunities
• 25 Days Holiday, Plus Bank Holidays
• Range of Salary Sacrifice Schemes, including Holiday Purchase, EV Schemes and AVC Pension Contributions
• Life Assurance Cover
• Wellbeing Resources and Counselling Services
• Retail & Lifestyle Discount Platform
• Enhanced Family Leave Provisions
• Recognition Initiatives and Awards

Please note that all our roles are subject to Background, Identity & Security checks before commencement of employment.

Why Join Cardo Group?

We are committed to creating a workplace where everyone feels valued, respected, and empowered to succeed. Diverse perspectives strengthen our business, drive innovation, and help us better serve the communities we work with.

Our commitment to Equity, Diversity, and Inclusion is rooted in our core values:

• Teamwork – We collaborate, support one another, and achieve more together.
• Integrity – We act with honesty, fairness, and transparency in everything we do.
• Excellence – We set high standards and deliver quality for our people and our customers.
• Respect – We value every individual and create a space where all voices are heard.

We ensure fair opportunities, embrace diverse backgrounds and experiences, and foster a culture where everyone truly belongs.

Join us on our ambitious, exciting, and inclusive journey with Cardo Group.