Administration jobs in Manchester

Job Summary
We are seeking a dynamic and organized Office Assistant to join our team and keep our daily operations running smoothly. This energetic role involves providing exceptional administrative support, managing front desk responsibilities, and ensuring efficient office management. The ideal candidate will be proactive, detail-oriented, and possess excellent communication skills to foster a welcoming environment for clients, visitors, and team members alike. This paid position offers an exciting opportunity to develop versatile office skills while contributing to a professional and collaborative workplace.

Key Responsibilities

Managing payroll, recruitment, and staff records.

Ordering supplies and managing inventory.

Preparing reports for management or agencies.

Handling communications (phone, email, post).

Scheduling appointments and care visits.

Duties

• Greet visitors and manage front desk operations with professionalism and warmth
• Answer multi-line phone systems promptly, directing calls accurately and courteously
• Perform data entry, filing, and document proofreading to maintain organized records
• Manage calendar appointments, schedule meetings, and coordinate office events
• Utilize Microsoft Office Suite and Google Workspace tools for various administrative tasks
• Assist with bookkeeping using QuickBooks or similar accounting software as needed
• Support office management activities including supply inventory, mail handling, and general clerical duties
• Provide excellent customer service by addressing inquiries via phone or email with patience and clarity
• Maintain a tidy reception area and ensure all office equipment is functioning properly

Skills

Skills Needed

Excellent organization and time management.

Strong verbal and written communication.

Attention to detail.

Ability to work in a fast-paced environment.

Experience with admin software and potentially care management systems.

• Strong computer literacy with proficiency in Microsoft Office (Word, Excel, Outlook) and Google Workspace applications
• Excellent organizational skills with the ability to prioritize tasks effectively
• Bilingual abilities are highly desirable to serve diverse clients and team members
• Previous office experience or clerical background demonstrating familiarity with administrative procedures
• Knowledge of multi-line phone systems and phone etiquette to handle high call volumes professionally
• Experience with bookkeeping software such as QuickBooks or similar tools is a plus
• Exceptional typing speed combined with attention to detail for data entry and proofreading tasks
• Strong customer service orientation with excellent interpersonal skills
• Ability to manage time efficiently in a fast-paced environment while maintaining accuracy in all tasks

Join us as an Office Assistant where your energy, organizational talent, and dedication will make a meaningful impact every day! This role is perfect for someone eager to grow their administrative expertise in a vibrant workplace dedicated to excellence.

Job Types: Full-time, Permanent, Fixed term contract
Contract length: 12 months

Pay: £12.50-£13.00 per hour

Benefits:

• Casual dress
• Company events
• Company pension
• Free or subsidised travel
• Free parking
• On-site parking

Work Location: In person