Administrative jobs

Senior Pensions Administrator
Location: London
Salary: £47,677, rising to £51,541 after 2 years

Flexible working: due to the sensitive nature of the work, this is an office-based role with little to no opportunities for home working. We recognise the importance of a good work-life balance and offer part-time and compressed hours, with flexibility around start and finish times.

About us
MI5 keeps the country safe from serious threats like terrorism and attempts by states to harm the UK, its people and way of life. We carry out investigations by obtaining, analysing and assessing intelligence, and then work with a range of partners, including MI6 and GCHQ to disrupt these threats. Through our protective security arm, we provide advice and guidance to government, businesses and other organisations about how to keep themselves safe. A role in MI5 means you’ll do unique and challenging work in a supportive and encouraging environment, making a real difference to UK national security.

The role
As a Senior Pensions Administrator, you’ll help oversee our processes and support your colleagues as a subject matter expert. You’ll balance high-volume casework with training and mentoring a growing team as you bring your expertise to our busy department. Working at pace, you’ll maintain quality and ensure our processes and systems run smoothly.

Day-to-day, you’ll be taking on project work, supporting with problem-solving, handling complaints and carrying out extensive quality checking. So, multi-tasking is key as you’ll be balancing your own workload alongside your team’s. You’ll answer queries from, and give advice to, pay teams and provide insights and guidance to senior leaders.

You’ll also collaborate with colleagues throughout the UK’s Intelligence Services and build relationships with external partners. Everything you do will contribute to supporting the growth of the department, from helping your team improve their skills and knowledge, to using your experience to come up with ideas for continuous improvement.

This is an opportunity to take ownership of a high impact role that blends operational excellence with transformation leadership. You will shape the future direction of remedy and project management, strengthen governance standards, and play a pivotal role in delivering sustainable change across the pension function.

About you
You’ll bring existing knowledge about, and experience working in, pensions and have a minimum of 2 years’ experience in a similar role or sector. This will be supported by line management experience. You’ll also need a minimum of 2 GCSEs at Grade 4/C or above in maths and English language (or an equivalent Level 2 qualification). Importantly, you’ll be an adaptable, organised leader with a focus on wellbeing.

Comfortable with numbers, you’ll have keen attention to detail and be able to check calculations and spot errors with ease. You’ll also be a confident communicator able to adjust your style depending on whether you’re supporting your team, building external relationships, or presenting to senior leaders.

Whether you’re managing complex retirement cases, identifying solutions or managing stakeholders, you’ll be organised and balance target-driven performance with empathy. And of course, you’ll be IT systems literate.

Training and development
We’re passionate about your personal development, so we have lots of ways to help grow your skills. As a line manager, you’ll be offered a Management Training Pathway. Plus, you’ll have access to internal training courses available from any of the UK’s Intelligence Services, as well as access to internal communities, support networks, and mentors.

You’ll be expected to stay within Pensions for your first 4 years, after which time, you’ll be able to apply for roles across the organisation.

Rewards and benefits
You’ll receive a starting salary of £47,677, rising to £51,541 after 2 years, plus other benefits including:

• 25 days’ annual leave automatically rising to 30 days after 5 years' service, and an additional 10.5 days’ public and privilege holidays
• opportunities to be recognised through our employee performance scheme
• a dedicated development budget
• an interest-free season ticket loan
• an excellent pension scheme
• a cycle to work scheme
• facilities such as a gym, restaurant and on-site coffee bars (at some locations)
• paid parental and adoption leave

Equal opportunities
At MI5 diversity and inclusion are critical to our mission. To protect the UK, we need a truly diverse workforce that reflects the society we serve. This includes diversity in every sense of the word: those with different backgrounds, ages, ethnicities, gender identities, sexual orientations, ways of thinking and those with disabilities or neurodivergent conditions. We therefore welcome and encourage applications from everyone, including those from groups that are under-represented in our workforce such as women, those from an ethnic minority background, people with disabilities and those from low socio-economic backgrounds.

Find out more about our culture, working environment and diversity on our website: https://www.mi5.gov.uk/careers/working-at-mi5/diversity

We’re Disability Confident
MI5 is proud to have achieved Leader status within the Department for Work and Pensions' Disability Confident scheme. This is aimed at encouraging employers to think differently about disability and take action to improve how they recruit, retain and develop disabled people. As a Disability Confident Leader, we aim to ensure that a fair and proportionate number of disabled applicants who best meet the essential minimum criteria for this position, will be offered an interview, if it is practical for us to do so. (This is known as the Offer of an Interview.) To secure an interview for this role, the minimum criteria (in order of application process) are:

• you'll be required to reach the minimum pass mark for the online Situational Judgement Test (SJT), which assesses criteria important for all roles in our organisation
• you are able to demonstrate experience working in Pensions – assessed at application sift
• demonstrate the ability to deliver positive outcomes within required timeframes - assessed at application sift
• meet minimum pass mark for motivational questions - assessed at application sift

There is a wide range of extra support available throughout the recruitment process to enable you to do your best, see our website for information on reasonable adjustments we can offer: https://www.mi5.gov.uk/careers/applying-for-jobs/application-process

What to expect
Our recruitment process is fair, transparent, and based on merit. Here is a brief overview of each stage, in order:

• Online Situational Judgement Test (SJT) in which you rate the appropriateness of responses to a series of short scenarios.
• Application sift, looking at your motivation and skills for the role and the organisation. There will also be a competency question.
• An interview, assessing competencies, skills and experience relevant to the role.
• If successful, you will receive a conditional offer of employment and then proceed to the vetting stage.

Please note, you must successfully pass each stage of the process to progress to the next. Your application may take around 6 to 9 months to process including vetting, so we advise you to continue any current employment until you have received your final job offer.

Before you apply
To work at MI5, you need to be a British citizen or hold dual British nationality. You can read our full eligibility criteria on our website: https://www.mi5.gov.uk/careers/applying-for-jobs

This role requires the highest security clearance, known as Developed Vetting (DV). It’s something everyone in the UK Intelligence Community undertakes. You can find out more about the vetting process on our website: https://www.mi5.gov.uk/careers/applying-for-jobs/vetting

Please note we have a strict drugs policy, so once you start your application, you can’t take any recreational drugs and you’ll need to declare your previous drug usage at the relevant stage.

Before you apply, we advise you to consider setting up a separate email address for your contact with us, to ensure your personal and application correspondence remain separate. Try to avoid having identifying features in your email address, such as your first and/or surname and date of birth. This is good practice and will help you to manage your application with us more securely.

The role is based in London, so you’ll need to live within a commutable distance. Please consider any financial implications and practicalities before submitting an application. An interest-free loan is available to assist with relocating into privately rented accommodation to take up the offer of employment.

We offer reasonable reimbursement of travel costs for candidates attending in-person appointments during the recruitment and vetting process. Full details will be provided with your interview or assessment invitation.

Reimbursement is discretionary and will only be made in line with the Candidate Expenses Policy, as amended from time to time. Candidates must book their own travel, using the most economical option, and provide original hardcopy receipts for reimbursement.

Please note, you should only launch your application from within the UK. If you are based overseas, you should wait until you visit the UK to launch an application. Applying from outside the UK will impact on our ability to progress your application. You should not discuss your application, other than with your partner or a close family member.

Right to Withdraw Statement:
Please be aware that we reserve the right to bring forward the closing date for this role from the original closing date once a certain number of applications have been received. Please be mindful of this and submit your application at your earliest convenience to avoid disappointment.

Pay: From £47,677.00 per year

Benefits:

• Bereavement leave
• Company pension
• Cycle to work scheme
• Enhanced maternity leave
• Enhanced paternity leave
• Flexitime
• Sick pay

Work Location: In person