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Job Post Details

Site Admin Assistant / Document Controller - Deeside - job post

Amspec Limited
2.9 out of 5 stars
Shotton
Temporary

Job details

Job type

  • Temporary

Shift and schedule

  • Overtime

Location

Shotton

Benefits

Pulled from the full job description

  • Employee assistance programme
  • Company pension

Full job description

Immediate start required

Amspec Limited have grown over the last 24 years into one of the most capable and exciting Design & Build enterprises in the Northwest, currently operating in 4 key sectors: -

· Commercial and Industrial

· Retail and Leisure

· Public Sector

· Specialist and Bespoke (our Specialist and Bespoke service involves the Design and Manufac-ture of fitted and loose Joinery products).

Location of position: Shotton Mill, Deeside Hours: 3 days per week, 7:30am – 4:00pm (actual days to be agreed but must include Monday) Contract: Temporary (6 months+) Overtime: Additional hours may be available on the remaining 2 days, subject to site requirements

We are seeking an organised and proactive Admin Assistant / Document Controller to provide administrative and document control support on a busy Construction project based at Shotton Mill.

This temporary position would ideally suit someone located within close proximity to the site and who enjoys working as part of a project team in a fast-paced construction site environment.

Key Responsibilities

· Coordinating project documentation through the client's document control system (M-Files)

· Liaising with the Site Management Team, Commercial Team, CEO and QS Team to obtain and manage project documentation, including drawings, compensation events, MAFs and other correspondence

· Submitting documentation and monitoring approval and submission statuses

· Maintaining document trackers and records

· Using Procore project management software to record:

o Meeting minutes

o Drawing revisions

o Site diaries

o Project information as required

· Printing and preparing project documentation as required, including:

o Drawings

o Specifications

o Programmes

o COSHH assessments and SDS sheets

o Toolbox talks

o Other as required....

· Collating and submitting weekly project work packs

· Preparing meeting rooms and areas before and after site meetings

· Ensuring refreshments facilities are maintained

· Supporting video conferencing and connectivity

· Making delivery requests through the principal contractor portal (InnDex)

· Requesting visitor access and arranging site inductions in accordance with site procedures

· Submitting RAMS and other H&S documentation for principal contractor approval

· Maintaining high standards of housekeeping within the office and meeting areas

· Providing general administrative support to the Site Management Team, CEO, and QS Team as required

About You

· Strong organisational and administrative skills

· Good attention to detail and ability to manage multiple tasks

· Confident communicator with a professional approach

· Confident in working in a fast-paced environment

· Ability to prioritise tasks and meet deadlines

· Proficient in Microsoft Office applications

· Ability to work independently and as part of a team

· Reliable with good time-keeping & punctuality

· Previous administration or document control experience

· Overview of Health & Safety regulations in a Construction environment is an advantage

Training

Full training will be provided on all software platforms, including M-Files, Procore, and InnDex.

As a business, we recognise that our strength lies within our workforce and our Investors in People achievement reflects our commitment to people management excellence. We have an expectation that our staff live and believe in our core values:-

Aspiring to be the best & celebrating success

Maintaining relationships

Safe working environment

Promoting team working & balanced lives

Exceeding client expectations

Considering the environment

Additionally, if you love a challenge, are dedicated, hardworking and committed, then you are the perfect candidate to join our team!

We are open to Freelance or PAYE employment terms.

Competitive salary on offer, negotiable dependent upon experience and qualification.

Great Company benefits including free access to our Employee Assistance Programme supporting our Employees Well-being. Company pension scheme (currently with Royal London) and a staff re-ward and recognition programme.

We also encourage and promote continuous professional development for all staff, with no barriers to further training.

It is our policy as an Employer to comply with all relevant obligations under the Equality Act 2010. The Company will ensure that all persons are selected, promoted and treated equally on the basis of their relevant aptitudes, skills and abilities without regard to race, colour, religion or belief, age, na-tional origin, sex, sexual orientation, gender reassignment, pregnancy and maternity, marriage and civil partnership or disability

Should you meet the desired criteria and wish to be considered for interview, please apply with your CV to careers@amspec.co.uk no later than Friday 12th June 2026

Work Location: In person

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