Agriculture jobs in Shugborough

The Farm Office Manager plays a pivotal role in ensuring the smooth and efficient operation of New Farm Rising Ltd. This position oversees key administrative, financial, and operational processes, supporting the company’s goals through effective coordination, process improvement, and collaboration with various teams and stakeholders, working closely with Farm Management and the Haygrove 3BL Finance Team.

Primary responsibilities:

• Coordination of processes and controls which underlie financial data, dovetailing with supporting team at Ledbury office, including:

- Processing sales, including: reconciliations against packhouse despatches; raising sales invoices; declaring sales outside of the marketing desk (Local sales and Farm shop); and sales allocations

- Credit Control and debt collection

- Coordinating and getting approval of purchase invoices.

- Crop planning support and modelling

- Weekly labour cost reporting

- Office administration

• Coordinate the production of monthly management accounts and ensure timely completion.
• Assisting in the support of Managers in understanding the management accounts, providing clarity on financial data and helping to drive informed decision-making.
• Reconcile balance sheet accounts monthly, including management of fixed asset register
• Manage payroll processing, checks, and payments in accordance with agreed timetables.
• Provide weekly financial updates, including sales, and profit and loss forecasts.
• Provide ad-hoc reporting and analysis as needed to support business needs.
• Preparation of month end and year end files to ensure company financial records are maintained in line with legislation and Group policies. This includes Balance sheet reconciliations and labour cost allocations.
• Preparation and submission of Budgets and forecasts, with local management in line with Group requirements.
• Cash management and forecasting, including bank postings and bank reconciliations, detailed daily short-term forecasting and long-term 24- month forecasting. Cash control of the farm shop
• Preparation and submission of VAT return.
• Company Fixed asset and Biological asset register maintenance including managing authorisation requests, processing additions, disposals and depreciation and monitoring repairs.
• To attend Farm Monthly Management Meetings and feedback to Managers.
• Co-ordinating onsite compliance

- Tax vehicles

- Operational certificates

- Site access permits

• Champion 3BL data and collection and reporting
• Local IT systems champion

Secondary responsibilities:

• To support the implementation of systems, both financial and non-financial.
• Ad hoc reporting as required.

Personal Attributes

• Team Player, energetic, and enthusiastic
• Confident, self-starter able to act on own initiative
• Positive mind-set
• Commercially aware, forward thinking
• Embraces, supports and proactively instigates change
• Knowledge of financial IT systems, BC365 would be advantageous
• Ability to operate in a dynamic environment and working to tight deadlines
• Demonstrate attention to detail and logical decision making
• An ability to work at a high level of detail and within a small family farming team where the role could be at high level or at a basic administrative level
• Some knowledge of purchasing and payroll an advantage.

Job Type: Full-time

Pay: £35,000.00-£40,000.00 per year

Work Location: In person