Location: Kingston upon Thames, Surrey
Job Type: Permanent, Full-Time or Part-Time (4–5 days per week)
Salary: Competitive, dependent on experience
Working Hours: 9:00am – 5:30pm, Monday to Friday (flexible 4-day working week available)

The Opportunity

An excellent opportunity has arisen for an experienced Private Client Legal Assistant / Legal Secretary to join a well-established and highly regarded law firm based in Kingston upon Thames.

Our client is seeking an organised, proactive and experienced individual to provide dedicated support to the Head of the Private Client Department, whilst also assisting the wider team of experienced solicitors.

This is a fantastic opportunity to join a friendly, professional and supportive working environment within a respected law firm that prides itself on delivering exceptional client service.

The successful candidate will have previous experience working within a Private Client department and will be confident managing a varied workload in a busy legal environment.

Key Responsibilities

Providing comprehensive legal secretarial and administrative support to the Head of Department and wider Private Client team.
Preparing and formatting legal documents, correspondence and other documentation using digital audio dictation.
Managing diaries, appointments, emails and correspondence through Microsoft Outlook.
Maintaining accurate and up-to-date client files using the firm's case management system.
Liaising professionally with clients, solicitors and third parties, ensuring excellent levels of client service.
Preparing and completing legal forms and documentation using Oyez.
Managing daily filing, document organisation and general administrative duties.
Assisting with the administration of Private Client matters, including wills, probate, trusts and estate administration where appropriate.
Ensuring compliance with the firm's internal procedures, including accounts and file management processes.
Prioritising workloads effectively to meet deadlines and support the smooth running of the department.
Providing occasional administrative support to other departments and reception when required.

About You

To be considered for this position, you will ideally demonstrate:

Previous experience working as a Private Client Legal Secretary or Legal Assistant – essential.
Strong knowledge of Private Client legal procedures and documentation.
Excellent typing skills, ideally approximately 65 words per minute, with experience using digital audio dictation.
Proficiency in Microsoft Word, Outlook and legal case management systems.
Experience using Oyez legal forms would be advantageous.
Excellent organisational skills with the ability to manage multiple priorities and deadlines.
Strong written and verbal communication skills, with a professional and approachable manner.
Excellent attention to detail and a high standard of accuracy.
The ability to work independently whilst also contributing positively to a wider team.
A proactive, reliable and flexible approach to supporting a busy legal department.

What's on Offer?

Competitive salary dependent on experience.
Flexible working pattern of 4 or 5 days per week.
Permanent position within an established and respected law firm.
Opportunity to work closely with the Head of the Private Client Department.
Supportive and collaborative working environment.
Varied and interesting Private Client work.
Convenient Kingston upon Thames location.

Apply Today

If you are an experienced Private Client Legal Secretary or Legal Assistant looking for a new opportunity within a friendly and established law firm, we would love to hear from you.

Please apply today with your updated CV for a confidential discussion about the position.

Please note: Previous Private Client legal secretarial or legal assistant experience is essential for this position.

INDUK

Pay: £30,000.00-£33,500.00 per year

Benefits: