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Job Post Details

Senior Administrator - Medical Secretary - job post

Tees, Esk and Wear Valleys NHS Trust
3.5 out of 5 stars
Cross Lane, Scarborough YO12 6DN
£25,760 - £31,157 a year - Part-time, Fixed term contract
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Job details

Pay

  • £25,760 - £31,157 a year

Job type

  • Fixed term contract
  • Part-time

Location

Cross Lane, Scarborough YO12 6DN

Benefits

Pulled from the full job description

  • Annual leave
  • Employee discount
  • Company pension
  • UK visa sponsorship
  • Car scheme

Full job description

Job summary

Please note this is a part-time (15hrs per week) 12 month fixed term contract, working within the Scarborough Community Mental Health team for Older People.

In the event we are unable to appoint a successful candidate to the Band 4 Med Sec Role, a developmental Medical Secretary role will be considered at Band 3. We would encourage those who do not meet the Band 4 criteria but do meet all of the Band 3 criteria to apply on this basis.

In a developmental role, it would be expected that the post holder has the time/support and training to consolidate and enhance the skills and knowledge required to perform at the band 4 Med Sec level. There is also an expectation that they will have completed the relevant qualifications and completed a competency framework within the 12 month fixed term timeframe before progressing to the Band 4.

Please refer to the job description and person specification's for further detailed information to ensure that you meet the role criteria before applying.

You must have the Right to Work in the UK in order to be successfully appointed to this role. Please note, this role does not meet the required eligibility criteria for sponsorship under the Skilled Worker visa and therefore the Trust is unable to offer sponsorship for this particular role.

Main duties of the job

This role is at the heart of the multi-disciplinary team which means you will work closely with consultants, junior doctors, nurses, psychologists, OT's and management to ensure that they have everything admin wise they need to provide the best possible care to our patients.

We are looking for someone who is comfortable multitasking in a busy environment, who is confident offering supervisory support to other admin staff. Someone who can communicate confidently, build strong working relationships with a variety of people, who can prioritise their workload and who is genuinely interested in understanding and supporting the challenges that mental health care provides.

Your main duties will be to provide comprehensive admin support to the consultant and medical team, which will include digital dictation and/or copy typing of patient letters, providing diary management, MDT/CLS minute taking and recording confidential and sensitive information on Trust systems accurately and timely. For more details, please read carefully the job description, to be successful at shortlisting please briefly describe how you match this description citing examples to reinforce your experience.

About us

As a member of our NHS Trust, you will receive a fantastic annual leave package (27 days which increases with service, plus bank holidays) generous NHS pension scheme and access to extensive staff benefits which includes: NHS staff discounts in over 200 branded sites/stores. A TEWV monthly staff prize draw Car lease scheme Access to Trust gyms Option to purchase additional annual leave Access to staff wellbeing support.Staff recognition is very important to us; you may be recognised through the Greatix and Star Award schemes. Our Administrators are professionals and are a valuable asset to our organisation. We understand they have a key role in the support and delivery of our services and that their dedication helps us to provide safe and high-quality care for our patients. The kind of care we would want for our loved ones.Our organisation is on a 'Journey to Change' and as part of this journey, creating a great experience for our staff is one of three big goals. Ultimately, our aim is to be a proactive, responsible and mindful employer, recruiting, retaining and training our people, for the right roles, at the right time.

Details

Date posted

31 July 2026

Pay scheme

Agenda for change

Band

Band 3

Salary

£25,760 to £31,157 a year pro rata, per annum

Contract

Fixed term

Duration

12 months

Working pattern

Part-time

Reference number

346-NYM-043-26-B

Job locations

Cross Lane Hospital

Cross Lane

Scarborough

YO12 6DN

United Kingdom



Job description

Job responsibilities

Our Trust is dedicated to supporting our colleagues in providing an excellent working environment and encourages everyone to share their progressive ideas. All staff have regular 1-2-1 supervisions and an annual appraisal, which provides lots of opportunity for celebration of achievements, and discussions around challenges, and your aspirations.

You will work with the team administrator to deliver admin support. As a valuable member of the team, you will be invited to attend regular meetings to improve your knowledge and understanding of the services, you will also be required to minute meetings and keep accurate records. If successful, you will be supplied with a job plan and a fully supported induction.

A visit to the team would be most welcome, should you wish to ask any specific questions or request a visit please contact the team manager (details below). This is a rewarding role working in a desirable team, if you feel this is the challenge for you then we very much look forward to receiving your application.

Tara Oakley Team Manager: 01723 342663

This job advert may close early if a high volume of applications have been received. If interested, please apply for this post as soon as possible.

Job description

Job responsibilities

Our Trust is dedicated to supporting our colleagues in providing an excellent working environment and encourages everyone to share their progressive ideas. All staff have regular 1-2-1 supervisions and an annual appraisal, which provides lots of opportunity for celebration of achievements, and discussions around challenges, and your aspirations.

You will work with the team administrator to deliver admin support. As a valuable member of the team, you will be invited to attend regular meetings to improve your knowledge and understanding of the services, you will also be required to minute meetings and keep accurate records. If successful, you will be supplied with a job plan and a fully supported induction.

A visit to the team would be most welcome, should you wish to ask any specific questions or request a visit please contact the team manager (details below). This is a rewarding role working in a desirable team, if you feel this is the challenge for you then we very much look forward to receiving your application.

Tara Oakley Team Manager: 01723 342663

This job advert may close early if a high volume of applications have been received. If interested, please apply for this post as soon as possible.

Person Specification

Qualifications

Essential

  • Level 3 Qualification in relevant field or equivalent experience or willingness to work towards Level 3 in Business Administration.
  • Key skills/functional skills in literacy and numeracy Level 2 OR O Level (Grade C and above/New GCSE in Maths and English (Grade 4 to 9) are an essential requirement to be fully competent in the role.

Desirable

  • RSA Level 2 or equivalent Secretarial/administrative experience in a clinical environment.

Experience

Essential

  • Experience of working in an administrative environment (diary management, filing systems, meeting coordination, minute talking, data input, collating and presenting information).
  • Customer Service experience (face to face, answering calls, correspondence).
  • Experience of organising completing demands and workloads.
  • Experience of setting up and maintenance of administrative systems and processes.
  • Experience of working autonomously and proactively.

Knowledge

Essential

  • Comprehensive knowledge of Microsoft Office applications.
  • Understanding of data protection and the need for confidentiality and how to maintain this.
  • Knowledge of office systems and processes.

Desirable

  • Knowledge of NHS systems

Skills

Essential

  • Good organisational skills and able to prioritise workload and work on own initiative within procedures.
  • Ability to work as part of a team, sharing knowledge and training.
  • High level of attention to detail and quality of work.
  • Ability to use and maintain office systems.

Personal Attributes

Essential

  • Positive, motivated and enthusiastic.
  • To take responsibility for self and committed to continual personal development.
  • Able to work in accordance with the Staff Compact and Trust Values and Behaviours. Promoting a positive image of the Service.
Person Specification

Qualifications

Essential

  • Level 3 Qualification in relevant field or equivalent experience or willingness to work towards Level 3 in Business Administration.
  • Key skills/functional skills in literacy and numeracy Level 2 OR O Level (Grade C and above/New GCSE in Maths and English (Grade 4 to 9) are an essential requirement to be fully competent in the role.

Desirable

  • RSA Level 2 or equivalent Secretarial/administrative experience in a clinical environment.

Experience

Essential

  • Experience of working in an administrative environment (diary management, filing systems, meeting coordination, minute talking, data input, collating and presenting information).
  • Customer Service experience (face to face, answering calls, correspondence).
  • Experience of organising completing demands and workloads.
  • Experience of setting up and maintenance of administrative systems and processes.
  • Experience of working autonomously and proactively.

Knowledge

Essential

  • Comprehensive knowledge of Microsoft Office applications.
  • Understanding of data protection and the need for confidentiality and how to maintain this.
  • Knowledge of office systems and processes.

Desirable

  • Knowledge of NHS systems

Skills

Essential

  • Good organisational skills and able to prioritise workload and work on own initiative within procedures.
  • Ability to work as part of a team, sharing knowledge and training.
  • High level of attention to detail and quality of work.
  • Ability to use and maintain office systems.

Personal Attributes

Essential

  • Positive, motivated and enthusiastic.
  • To take responsibility for self and committed to continual personal development.
  • Able to work in accordance with the Staff Compact and Trust Values and Behaviours. Promoting a positive image of the Service.

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Certificate of Sponsorship

Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).

From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).

Additional information

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Certificate of Sponsorship

Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).

From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).

Employer details

Employer name

Tees Esk and Wear Valleys NHS Foundation Trust

Address

Cross Lane Hospital

Cross Lane

Scarborough

YO12 6DN

United Kingdom



Employer's website

https://www.tewv.nhs.uk/ (Opens in a new tab)

Employer details

Employer name

Tees Esk and Wear Valleys NHS Foundation Trust

Address

Cross Lane Hospital

Cross Lane

Scarborough

YO12 6DN

United Kingdom



Employer's website

https://www.tewv.nhs.uk/ (Opens in a new tab)

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