Bay Medical jobs

Job summary

Bay Medical Group is seeking an organised, proactive and detail oriented HR Officer to join our team. This varied role provides comprehensive HR support across the organisation, covering recruitment and onboarding, HR records management, workforce reporting, training coordination, employee relations support, and the maintenance of HR systems. Working closely with managers and staff, the post holder will deliver a responsive, professional and confidential HR service, while playing a key role in supporting the development, engagement and wellbeing of our workforce.

This is an excellent opportunity for an experienced administrator with a passion for people, strong organisational skills and a commitment to delivering high-quality support in a busy and rewarding healthcare environment.

This is a temporary vacancy for a 6 month fixed-term period, commencing on 1st January 2027 and continuing until 30th June 2027. Weekly hours for the role will be 30 hours per week. The work pattern will be discussed at interview. Salary shown is pro rata based on 37.5 hours per week.

We offer a comprehensive induction and structured training programme over a number of weeks.

JOB PURPOSE

The post holder will work as part of the generalist HR team providing high quality support to the HR Manager, the Practice and Bay PCN. The post holder will contribute to the smooth running of the HR service by undertaking work such as recruitment and overseeing the employees journey; entering a high volume of information into HR records and databases; workforce reporting; processing and supporting education and training in the Practice. The post holder will also support managers to access HR guidance.

The post holder will uphold and demonstrate the values of Bay Medical Group and work with the HR Manager to provide quality HR solutions to meet the Practice Vision for healthier, happier people.

MAIN DUTIES

• Provide a professional, welcoming and helpful service to colleagues.
• Act as first point of contact in responding to HR queries, providing advice and guidance to managers within scope of knowledge to enable them to manage their teams effectively and efficiently.
• Ensure all work is undertaken with regard to employment law and best practice.
• Resolve queries regarding leave entitlements, sickness and vacancies.
• Provide support for the day to day management of the HR function and work flexibly and collaboratively to ensure the effective delivery of HR services.
• Work with accuracy maintaining clear records.
• Responsible for the management and administration of the digital HR system including data entry; providing instruction for users.
• Implement the administration process for the employee life-cycle (e.g. recruitment, on-boarding, leavers).
• Meet with employees as required (e.g. exit interviews).
• Delegated responsibility for managing and submitting timely and accurate workforce data to external sources as required (e.g. NHSE workforce data submission).
• Liaise with Finance Team to ensure payroll runs smoothly and accurately reflects attendance/ absence records.
• Produce HR quick guides and deliver training as required.
• Provide administrative support for staff-related meetings.
• Data collection, manipulation and analysis e.g. Staff survey.
• Responsible for smooth running of internal education and training programmes and events.
• Communicate effectively with colleagues and external agencies e.g. training providers, NHS Jobs as required.
• Assist in the development and implementation of HR policies and procedures.
• Maintain stock control, ordering stationery and supplies for the department.

Communication

The post holder should recognize the importance of effective communication within the team and will strive to:

• Encourage effective communication between all involved.
• Adapt communication to take account of others culture, background and preferred way of communicating.
• Provide feedback to others on their communication where appropriate.
• Shares and engages thinking with others.
• Maintains the highest standards of integrity when communicating with colleagues, patients and the wider public.
• Checks confidentiality rules are understood and adhered to.
• Communicate effectively with other team members.
• Recognise peoples needs for alternative methods of communication and respond accordingly.

About us

Bay Medical Group is a single, at scale provider of general practice services to the population of Morecambe and Heysham. We have 5 sites across the town and have a patient population of c54,000. We have an established Bay Primary Care Network (PCN) and work closely with other service providers and the voluntary sector to improve the health and wellbeing of our local population.

For further information about the benefits of working for us visit https://www.baymedicalgroup.co.uk/benefits.

Bay Medical Group - for happier, healthier people

We reserve the right to close this vacancy early if we receive sufficient applications for the role.

Working for us we can offer you:

• A comprehensive induction to the role and training plan.
• Access to the NHS Pension Scheme.
• 25 days annual leave, increasing to 30 days (exclusive of public holidays) (pro rata).
• Access to Occupational Sick Pay scheme after one year.
• Access to NHS discount scheme.
• Cycle to work scheme.

Pay: £28,763.00-£32,478.00 per year

Benefits:

• Company pension
• Cycle to work scheme
• Employee discount
• Free flu jabs
• Free parking
• On-site parking
• Sick pay

Work Location: In person