Bid Solutions Bid Manager jobs

Company Overview

At Pointer, we don’t just offer jobs—we build careers. With over 50 years of excellence in electronic security and fire detection, we are a dynamic, values-driven company that thrives on passion, respect, integrity, delivery, and expertise. Our mission is to build a robust, resilient, sustainable, and successful business that supports our customers and colleagues through good times and bad.

Our 200-strong team across the UK is the heart of our success, contributing to our £24 million annual revenue and delivering outstanding service to some of the UK’s top blue-chip companies. Many of our colleagues have grown with us, thanks to our well-established apprenticeship program and a culture that nurtures long-term career development.

What sets us apart? Our people-first approach. We foster an environment where every individual is valued, supported, and empowered to succeed. As an Investors in People Gold-accredited employer, we are committed to achieving Platinum status, ensuring our people have the tools, training, and opportunities to thrive.

At Pointer, you’ll be more than just a colleague —you’ll be part of a team that delivers with expertise, acts with integrity, and shares a passion for making a difference. If you’re looking for a place to grow, innovate, and be valued, we’d love to hear from you.

Job Summary

Pointer Ltd. are recruiting for a Bid Manager to join the team.

In this role, the Bid Manager is responsible for leading and coordinating Pointer’s bid and tender submission activity, ensuring high-quality, compliant and compelling submissions are produced and submitted on time.

The role combines Bid Management, Bid Writing and tender portal administration, working closely with the lead salesperson and internal subject matter experts to position Pointer in the strongest possible light. It requires a close eye for detail, strong organisation, and a methodical approach to managing tender requirements and deadlines.

The Bid Manager will be responsible for pulling together, maintaining and presenting relevant company information to support these submissions, ensuring Pointer is represented positively and accurately in relation to compliance, accreditations, governance, capability, policies, certifications and delivery credentials. This includes maintaining a robust library of standard company information and supporting documents so recurring questionnaire and pre-qualification requirements can be completed effectively and on time.

The role is responsible for managing the end-to-end bid process, including opportunity review, planning, content development, clarification management, submission, and post-submission learning, while ensuring questionnaire and PQQ activity is integrated into the wider bid process and aligned with business priorities.

A secondary part of the role is the completion of contractor / client assessment questionnaires, PQQs, ITT’s and broader pre-qualification / compliance submissions. This is an ongoing and important requirement within Pointer, and the Bid Manager will take ownership for managing these responses efficiently, accurately and to a consistently high standard.

Key Responsibilities

Bid Management & Tender Coordination

• Manage the full bid lifecycle for PQQs, ITTs, RFIs, RFPs and other tender submissions.
• Coordinate bid plans, response schedules, responsibilities, review meetings and submission deadlines.
• Work closely with the lead salesperson / opportunity owner to align bid strategy and customer messaging.
• Review tender documentation and prepare compliance matrices, checklists, ownership schedules and submission plans.
• Ensure all inputs are gathered, quality checked and submitted within deadline.
• Support a phased handover from August 2026 with the retiring Bid Manager to retain knowledge, templates and best practice.

Bid Writing & Submission Quality

• Write, edit and refine high-quality responses that are clear, persuasive, customer-focused and aligned to company strengths and tender requirements.
• Translate technical, operational, commercial and compliance information into well-structured written responses.
• Ensure submissions present Pointer positively in terms of capability, accreditations, compliance, governance, delivery strength and added value.
• Develop and improve executive summaries, methodology responses, case studies, CVs and supporting submission content.
• Challenge and improve draft responses to raise consistency, quality and competitiveness.

Tender Portals, Clarifications & Submission Control

• Administer tender portals including registrations, communications, clarification questions, document uploads and final submissions.
• Monitor portal activity, notices and deadlines to ensure no action or clarification is missed.
• Maintain submission records and a clear audit trail for all tender activity.
• Check all submissions are fully compliant with tender instructions, formatting requirements and mandatory document returns.
• Coordinate internal approvals and sign-off before submission where required.

Questionnaires, PQQs & Company Information

• Complete ad hoc contractor questionnaires, client questionnaires, pre-qualification documentation and ad hoc business information requests.
• Collate current company information including policies, accreditations, insurances, certifications, ESG/sustainability information, H&S, quality and cybersecurity documentation as supporting evidence for PQQs etc.
• Maintain and improve a central library of standard responses, evidence documents, policies and supporting content using internal systems to enhance responses.
• Regularly review and update standard content to ensure information remains accurate, current and aligned to business capability.

Cross-Functional Liaison & Stakeholder Management

• Liaise with Sales, Design, Operations, Compliance, Finance and IT / Professional Services to gather accurate and timely bid inputs.
• Build strong working relationships with internal stakeholders to secure relevant information and support high-quality submissions.
• Coordinate internal review cycles and ensure comments are incorporated effectively.
• Support post-submission reviews and lessons learned to improve future bid performance.

Quality, Governance & Continuous Improvement

• Apply a disciplined and methodical approach to bid planning, document control and submission governance.
• rack tender outcomes, feedback and win / loss trends to identify improvement opportunities.
• Recommend enhancements to templates, standard content, processes and ways of working.
• Help ensure Pointer presents a professional, consistent and credible proposition across all tendered opportunities.

Travel & Working Requirements

• Hybrid / office-based working depending on bid deadlines and business requirements.
• Attendance at Pointer offices or internal meetings as required to support collaboration and tender reviews.
• Flexibility to support critical submission deadlines when needed.

Who are you

You are highly organised, methodical and dependable, with a strong attention to detail and a real pride in accuracy. You will be a confident communicator, able to build effective relationships and work collaboratively across different teams and levels. You remain calm under pressure, managing competing deadlines with ease, and take a proactive, solution-focused approach to your work, with the confidence to take ownership where needed.

Above all, you are professional, collaborative and committed to representing the business to a consistently high standard.

Required Experience & Qualifications

• Proven experience in Bid Management, Bid Writing, bid coordination or tender administration.
• A strong track record of producing high-quality written submissions and managing multiple deadlines.
• Experience using tender portals and handling clarifications, uploads and compliance checks.
• Ability to gather, interpret and present information from technical, operational, commercial and compliance stakeholders.
• Excellent written English, editing and proofreading capability.
• Strong organisational skills, document control and attention to detail.
• Experience in Fire & Security, technical services, engineering, construction, FM or another project-based / compliance-led environment would be advantageous.
• Strong Microsoft Office skills; experience with bid libraries or content enhancement tools would be beneficial.
• Current full driving license.
• Must be eligible to work in the UK.

Benefits:

At Pointer, we don’t just offer a job — we offer a rewarding career with benefits that support your growth, well-being, and work-life balance. Here’s what you can look forward to:

Financial Security & Rewards

• Competitive salary with an annual review
• Company pension to help secure your future
• Employee referral scheme—recommend great people and get rewarded

Work-Life Balance & Flexibility

• Generous holiday allowance to recharge and unwind
• Flexible working options* to fit your lifestyle

Structured Career Growth & Development

• Career progression opportunities—we invest in your future
• Bi-annual career mentoring
• Training & professional membership support* to help you develop your skills

Health & Well-being

• Life assurance for peace of mind
• Access to private GP services—because your health matters
• Annual flu jab to keep you feeling your best

Exclusive Employee Perks

• Employee discount scheme—save on top brands
• Company vehicle* for eligible roles

*Some benefits are role dependent.

Equal Opportunities Statement:

Pointer is an equal opportunity employer and values diversity. We welcome applicants from all backgrounds.

Job Types: Full-time, Permanent

Benefits:

• Bereavement leave
• Company car
• Company pension
• Free flu jabs
• Life insurance
• Referral programme
• Sick pay
• Store discount

Licence/Certification:

• Driving Licence (required)

Work Location: In person