Bookkeeping jobs in Frome

We are looking for an all-rounder who has bookkeeping experience (AAT Stage 4 qualified minimum), office management experience, and a lot of experience working for a small company to come in and take over the finance function primarily but help out within the office to make sure it runs effectively.

You would be required to take the monthly accounts up to profit and loss and produce/ present management reports (including sales analysis) with commentary for non-finance personnel.

We use Xero accounting software so experience with this would be highly beneficial.

A general idea of your responsibilities is listed below, but this is not exhaustive due to the very nature of a small business and a small team:

• Approve and process supplier invoices, making sure we are not being overcharged (checking against supplier offers and order confirmations)
• Reconciling accounts against supplier statements each month
• Producing a supplier payment run for authorisation and then processing it (we use multiple currencies)
• Sending remittance advice to our partners
• Check sales invoices against customer orders and make sure we are charging correctly (and for the correct items)
• Sending sales invoices to the correct email address/ customer contact after items have been shipped
• Sending monthly sales statements to customers
• Checking customer pricing and profit margins
• Credit control to make sure we are paid on time and according to credit terms (chasing in any overdue debts)
• Being a point of contact for any queries (customers and suppliers)
• Ensure items are posted to correct nominal codes
• Trial balance and balance sheet checks and reconciliations
• Correctional journals
• Prepayments, accruals and depreciation journals and corrections
• Import/ export regulation check, commercial invoices and charges
• VAT reconciliations and returns (including deferred VAT and imports)
• Cashflow forecasts
• Monthly management reports – profit & loss + sales analysis – preparation and presentation to management. NB Sales analysis means identifying, investigating and reporting sales movements, trends and anomalies
• Overseeing integration between accounting and sales software (making sure it works correctly, dealing with any issues, making corrections)
• Making sure processes are tight, figures are accurate and best practice is employed at all times
• Maintaining good, accurate records, including customer/ supplier databases
• Carrying out stock takes twice a year and making adjustments as required
• Maintaining the fixed asset register
• Preparing the year end accounts and producing a management pack for external auditors
• Liaising with management on any issues, providing feedback on positives/ negatives and generally keeping them aware of the financial situation (outside of the monthly management reports)
• Helping out on non-finance related tasks within the office – answering sales calls, dealing with enquiries, processing quotes/ sales orders, chasing supplier deliveries, filing
• Helping out with weekly supplier shipments – goods receiving, despatch and sales invoice, FedEx/DHL booking etc
• Other ad hoc duties, such as office cleaning (we always do this as a team – it’s not one person’s responsibility), organising staff “treats” (bbq’s, breakfast meetings, cheese boards), making sure the bin collections are done, the stationary and cleaning cupboards are stocked, etc

The type of person we think would be suitable should possess the following qualities in abundance:

• A flexible attitude is an absolute must – whilst the finance function is the priority, during busy periods on the sales side we would need help from everyone – and someone who embraces variety in their day-to-day tasks. This is where your experience with working in small companies will be an asset as you will recognise the need for many functional hats!
• Organised – high level of organisation and able to organise others without them realising it
• High degree of accuracy required and a great attention to detail
• Self-sufficient and not requiring management – you can manage your own workloads and help others manage theirs
• Problem solver and improver – if you can see an issue then propose a solution and help get it sorted (not just in the finance function but across the business)
• Someone who wants to be an integral part of the company’s success, an "ideas" person
• Easy to get along with, but robust enough to stand up and speak out – we are a team of 5 so we have to get along with each other, but we’re also ok at challenging each other if we don’t agree with something (regardless of who is suggesting it). This is an important dynamic within the office and we find open discussion in this way helps improve the way the company functions
• Someone who can build good working relationships with both customers and suppliers, and provide a high level of customer service
• Computer literate in MS Office and Xero, with advanced Excel skills
• A hard worker! We don’t stop from the minute we get in, to the minute we go home, which makes the days go quick but can be a bit of a brain drain. This is why we like to treat ourselves every now and then – it balances it out!

If you think you are what we are looking for and you enjoy a challenge (with a bit of fun thrown in) then please apply. First interviews will be via Teams, second interviews in person.

STRICTLY NO AGENCIES, PLEASE.

Salary range dependant on experience but circa £30-35,000 pa

Job Types: Full-time, Permanent

Benefits:

• Casual dress
• Company events
• Company pension
• Free parking
• On-site parking

Schedule:

• Monday to Friday

Experience:

• bookkeeping: 5 years (required)
• Administrative: 5 years (required)

Work Location: In person

Reference ID: BK-NLF/RP-1