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Bookkeeping jobs in Great Yarmouth

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Job Post Details

Accounts and Office Manager

Plan B Management Solutions
Great Yarmouth NR30 3NZ

Job details

Here’s how the job details align with your profile.

Pay

  • £33,000 - £37,000 a year

Job type

  • Permanent
  • Full-time

Shift and schedule

  • 8 hour shift

Location

Great Yarmouth NR30 3NZ

Benefits
Pulled from the full job description

  • Additional leave
  • Company events
  • Company pension
  • Employee discount
  • Health & wellbeing programme
  • Life insurance
  • Sick pay

Full job description

This is an excellent opportunity to join Plan B Management Solutions, the Eastern Daily Press (EDP) Large Business of the Year (2023), leading a small team based at our Head Office in Great Yarmouth.

Any applicants to the recently advertised 'Office Manager' vacancy need not apply, as this opportunity replaces this previously advertised role.

We are looking for a proven and effective manager, who leads by example and continuously delivers great results through their work and that of their team. This role will suit someone who has an eye for detail and good with numbers as this role is heavily involved in overseeing the financial performance of our material sales division.

Purpose: Responsible for the management of the office team who provide critical support to our material sales contracts. Responsible for the day-to-day administration function within the material sales business stream. With a dotted reporting line to the Financial Controller, the Accounts & Office Manager is responsible for supporting the financial management of the business through effective and efficient accounting and book-keeping. Providing wider business support on key and wide-ranging projects.

Material Sales

Re-processors

  • Ensuring all libraries are maintained and kept up-to-date and that new reprocessors/buyers are set up in accordance with company processes.

Service Delivery

Responsible for the account management and back-office support of our material trading contracts, ensuring high service and performance levels are provided to our clients, including:

  • Supporting with the booking and co-ordinating of collection schedules.
  • Providing effective and efficient 1st line support to customers in dealing with collections and operational issues.
  • Recording and assisting in the resolution of claims.
  • Managing collection/tonnage information and reconciling data/reports.
  • Managing and co-ordinating various elements of the company’s PERN accreditation to ensure compliance.

Financial Reporting

  • Supporting the Director in the financial reporting of the materials business.

Finance Management

Supporting the Financial Controller by ensuring efficient and effective financial processes are embedded and used across the business.

Sales Invoices and Bills

With day to day support from the Accounts Assistant:

  • Ensuring all invoices are raised accurately and timely to meet credit risk management assumptions.
  • Proactively managing debt to reduce debtor days.
  • Managing Purchase Order processes and ensuring purchase invoices are correctly costed on the system.
  • Completing sales/costs records to assist in account management.
  • Ensuring all book-keeping activities are undertaken by the team to meet deadlines.

Financial Systems Development & Strengthening:

  • Ensure efficient and effective systems are used across the business.

Management Accounts

  • Assist in production of monthly management accounts.

Financial Audits

  • Delivering internal audits to ensure robust internal controls, policies, and procedures are in place to safeguard company assets and ensure compliance with financial regulations.
  • Support the FC in preparing for and undertaking the annual statutory audit, working closely with auditors and ensuring the company complies with UK financial reporting standards.

Payroll Function:

  • Ensure effective and efficient payroll solutions are established for payroll processing, compliance, and reporting.
  • Work to ensure that the payroll function is accurate, efficient, and fully compliant with UK employment laws.

Process Improvement & Controls:

  • Continuously review and improve financial processes, identifying opportunities for automation, efficiency, and cost savings.
  • Ensure the company's financial controls remain robust as the business grows.

People Management

  • Responsibility for the management of the company’s administration and accounts processing team and the performance of this business function.

Project Management

  • Actively involved in key business projects that may include mobilisations, change initiatives, procurement.

General Administration Support

  • General support to the Company Directors.
  • Assist in timesheets reconciliations.
  • Assisting with tendering processes, writing/issuing documents, chasing proposals, etc.
  • Managing company sponsorships and events.
  • Market research activities.
  • Regular checks of key tender portals to assist in identifying potential opportunities.

Skills & Experience

Essential

  • Minimum of 5 years proven experience of supervising/managing a small team (recruitment, performance management, training & development etc).
  • Minimum of 5 years working in a commercial environment with responsibility for financial administration and processes.
  • AAT Level 3 qualified.
  • Effective people management skills, able to inspire and motivate others to deliver high performance.
  • Capable project manager, ideally including projects such as procurement, tenders, business improvement/change initiatives.
  • Sound working knowledge of Microsoft Office packages.
  • Proven ability in developing effective working relationships through strong interpersonal skills.
  • Proven problem solving skills.
  • Strong IT skills, particularly Microsoft Excel.
  • Able to work under pressure
  • Strong organisation skills

Desirable

  • Experience in managing procurement projects.
  • Experience of working in a waste or logistics business.

Personal Characteristics

Essential

  • Methodical and well organised.
  • Analytical.
  • Attention to detail.
  • Excellent communication skills.
  • Results driven.
  • Conscientious.
  • Self-aware.

Job Types: Full-time, Permanent

Pay: £33,000.00-£37,000.00 per year

Additional pay:

  • Bonus scheme

Benefits:

  • Additional leave
  • Company pension
  • Employee discount
  • Health & wellbeing programme
  • Life insurance
  • Sick pay

Schedule:

  • 8 hour shift

Experience:

  • Managing a team: 5 years (required)
  • Accounting: 5 years (required)

Work Location: In person

Application deadline: 31/01/2025

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