Bookkeeping jobs in Kingswinford

ABOUT THE JOB:

Reporting to the Administration Manager, the Accounts Administrator is responsible for all supplier invoices are processed promptly daily.

YOUR JOB:

• Keep the filing system up to date.
• Follow up on correspondence from Head Office and Store Departments.
• The Goods Received Report is to be run every morning and checked against the paperwork from the previous day.

· Delivery dockets are to be filed and later matched with supplier invoices when they are received.

· Match invoices to corresponding delivery dockets ensuring price, product, and quantity match.

• Any discrepancies must be followed up immediately with the warehouse or back dock

· Batches should be processed daily, and creditors invoice approved report should be run and checked off against invoices in the batch.

· Once batch has been approved, a prop approved report must be run and checked to FAM report when received.

· Ensure the stock adjustment periodic reports are checked daily and any cost adjustments / stock adjustment variances are accounted for, this includes any central price protections, credit claims, in accordance with the ‘Allocation of Funds’.

· Ensure that queries from Accounts Payable are actioned promptly.

· Ensure that supplier reconciliations are actioned and completed by required time.

• File batches in date order and keep filing up to date
• Action all error reports received from Head Office immediately.

· Raise and process credit claims as required. Send copies of claims to the relevant areas.

· Match credit notes to credit claims and process accordingly.

• Follow the credit claim process and raise any internal credit notes where required.
• Verify all outstanding transactions on the “Creditors Invoice Not Prop Approved Report” in P.O.S.
• Ensure all paperwork is up to date and correct for stock take.
• Prepare the paperwork for the stock take financial result.
• Prepare all paperwork for month end submission.

The above is not an exhaustive list of duties and you will be expected to perform other tasks as outlined by your manager to fulfil your job role

GENERAL:

· Complete filing of store documentation as required.

· Distribute all incoming mail.

· Ensure that all relevant memorandums are read, understood, and implemented.

· Ensure that you are familiar with the computer systems.

· A clean and tidy environment is to be always kept around your workplace.

· A neat and tidy dress code should be always maintained.

· Personal telephone calls are to be kept to a minimum.

· Ensure that any request made by Brent House is acted upon promptly

· Undertake any other duties that may be required from time to time to fulfil your role as an Accounts Administrator.

· Be security conscious

YOUR KNOWLEDGE & EXPERIENCE:

Essential Criteria

• GCSEs or above is required, including English and Maths.
• Strong computer skills using Excel and e-mail at a highly proficient level.

Desirable Criteria

• Knowledge of accounts payable, accounts receivable and maintaining ledgers.
• Have excellent written and verbal communications skills.
• Ability to work on own initiative and within a busy team.
• Strong organisational skills.
• Have the ability to work with numbers in a competent and confident way.
• Ability to maintain a high level of accuracy in preparing and entering financial information.
• Team player - Contributes positively to the achievement of team objectives.
• Flexible – may on occasion be expected to travel to another store

WHY PEOPLE JOIN US:

• We’re Dynamic and growing!
• Fun, high energy work environment.
• Culture of developing and promoting from within the company.
• Our entrepreneurial spirit.

Additional Information:

This permanent contract will be subject to a 3-month probationary period.

Pay: £13.33 per hour

Expected hours: 37.5 per week

Benefits:

• Canteen
• Cycle to work scheme
• Health & wellbeing programme
• On-site parking
• Store discount

Work Location: In person