Business Support Officer jobs in Kent

Job Title: Business Support Administrator (Self-employed)

Location: Chatham, Kent

Pay: £28,500 per year

Duration of Contract: 1 year with potential for review

Hours: Monday to Friday 9am to 5pm

Job Start Date: January 2027

Benefits:

· Dog friendly office

· Our unit is within a serviced office

· Retail Park close by within walking distance

· Free parking

· Possibility to work a day from home once trained

Job Overview

We are looking for a full-time Business Support Administrator based in Chatham, Kent on a self-employed basis. The role will be initially for 1-year contract with the potential to develop into a permanent position. Working hours will be Monday to Friday, 9am-5pm from our office that is within a serviced office – well behaved dog welcome!

Your day will be split between several businesses in different industries; however, most tasks will be assisting with the Construction business in which your role will be taking control of the daily operations. Daily activities will include tracking jobs, responding to clients and communicating with the field engineers, as well as health and safety arrangements.

You will assist with the retail business where you will be required to make consumables purchases and log these, assist with payroll and tracking workers hours along with HR matters. Arranging maintenance and the permits for contractors to attend, creating meeting agendas and assisting with new starters.

Lastly there will be duties to cover with a facilities management business that requires 4-hour attendance from our operatives. Once works are scheduled and completed, the reports and photographs from site are to be sent to the client. All jobs are to be logged and liaise with finance to make sure works have been invoiced.

Key responsibilities:

• First point of contact for inquiries from customers
• Coordinating incoming service requests and managing jobs / quotes
• Logging all jobs/quotes on the software
• Updating schedules for engineers
• Sending engineer reports to clients
• Raising quote templates on our software
• Sending quotations to clients from the software
• Getting site permits arranged
• Making and sending RAMS to clients
• Collaborate with Finance to invoice jobs and close jobs down on the system
• General administration tasks like document handling, filing / shredding, stationary orders, basic HR support and bookkeeping tasks
• Performing data entry tasks efficiently and accurately to support business processes
• Ensuring the office environment remains tidy and well-organised to facilitate productivity

Skill requirements:

• Self-motivated when lone working
• Pro-active
• Organised
• Good communication / customer service skills
• Problem solving

Ideal Candidate for this role has the below experience:

· Experience working in a co-ordination role with strong organisational skills

· Previous experience in an administration role in an engineering environment

· Strong multi-tasking abilities & organisational skills

· Excellent customer service skills – both written and verbal

· Able to use Microsoft Office and able to learn internal software systems

· Accurate record keeping

· Attention to detail

· Experience in a compliance role, or health and safety role

*Ability to prioritise tasks and manage time effectively in a fast-paced environment

Pay: Up to £28,500.00 per year

Benefits:

• Casual dress
• Free parking
• On-site parking
• Work from home

Experience:

• Administration: 1 year (required)

Work Location: In person