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    • Responsibilities include coordinating attendee travel and accommodation, managing registration platforms and event communications, maintaining delegate data,…
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    • 35 hours per week, flexible around the event calendar.
    • Hours:* 35 hours per week, flexible around the event calendar.
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    • Co-ordinating with clients and arranging details etc leading up to their event.
    • To provide post event follow up to ensure guest satisfaction and to secure…
    • The physical capability to undertake a hands-on role, including standing for extended periods and handling catering orders and equipment.
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Job Post Details

Event Travel & Delegate Coordinator - Creative Agency
The Event Academy
London
•
Hybrid work
Full-time
Apply now

Job details

Pay information not provided
Annual leave, Additional leave, Company pension, Private medical insurance, Work from home
Full-time
Hybrid work in London

Full job description

To apply for this role, you must be a graduate of the Event Academy.

Sector: Creative Agency

Title of role: Event Travel & Delegate Coordinator

Reporting to: Event Operations / Project Management Team

Location / Office address: London (Hybrid)

WFH / Office / Remote: Hybrid

Working hours: Not specified, with flexibility required for event delivery and occasional out-of-hours work

PT / FT: Full-time

The opportunity:

An award-winning events and brand experience agency is seeking an organised and client-focused Event Travel & Delegate Coordinator to support the delivery of high-profile UK and international events. This role is ideal for someone who enjoys managing complex logistics, liaising with stakeholders, and ensuring a seamless delegate experience from registration through to post-event reporting.

Responsibilities include coordinating attendee travel and accommodation, managing registration platforms and event communications, maintaining delegate data, preparing travel documentation, supporting onsite event delivery, and producing post-event reports and reconciliations. The role also involves supplier liaison, budget administration, and working closely with event delivery teams to ensure successful project outcomes.

Key requirements:

  • Previous experience in events, delegate management, travel coordination, or event logistics
  • Strong organisational skills with the ability to manage multiple projects simultaneously
  • Experience coordinating delegate registration, travel, accommodation, and attendee communications
  • Excellent stakeholder management and client-facing communication skills
  • Strong administrative, reporting, and data management capabilities
  • Confident working with budgets, invoicing, and financial reconciliation
  • Advanced Microsoft Office skills, particularly Excel
  • Ability to remain calm under pressure and adapt to changing priorities
  • Willingness to travel and support live events in the UK and internationally

Desirable:

  • Experience in an events agency, incentives, travel, or corporate events environment
  • Venue sourcing and supplier negotiation experience
  • International event delivery experience
  • Knowledge of travel-related financial processes and compliance requirements

Benefits:

  • 25 days annual leave plus bank holidays
  • Additional birthday leave
  • Private healthcare (following probation)
  • Pension scheme
  • Life assurance
  • Cycle-to-work scheme
  • Hybrid working
  • Regular team social events

Ideal for:

A detail-oriented graduate or early-career events professional looking to build experience in delegate management, travel logistics, event operations, and client services within a fast-paced agency environment.

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