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Coffee jobs in Hastings

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Job Post Details

Bookkeeper, Accounts Professional & PA to the COO - job post

Hundred House Coffee
Hastings TN37 6LU
£28,000 - £36,000 a year - Permanent, Full-time
Responded to 75% or more applications in the past 30 days, typically within 1 day.

Job details

Pay

  • £28,000 - £36,000 a year

Job type

  • Permanent
  • Full-time

Shift and schedule

  • Monday to Friday

Location

Hastings TN37 6LU

Benefits

Pulled from the full job description

  • Employee discount
  • Free parking
  • Private medical insurance
  • Casual dress

Full job description

Bookkeeper, Accounts Professional & PA to the COO

Hundred House & Gather

Hundred House is an independent speciality coffee roastery built through a hands-on, quality-first approach to coffee. Alongside coffee, we operate creative and cultural projects spanning print, exhibitions, events and coworking. We are looking for an organised, proactive and detail-driven individual to support the financial operations of the business, while also acting as a key administrative support to the COO and wider leadership team.

This is a varied role suited to someone who enjoys balancing finance, organisation, communication and operational support within a fast-moving independent company.

The Role

You will oversee day-to-day bookkeeping and financial administration across the businesses, while supporting the COO with scheduling, approvals, coordination and general operational organisation.

The role requires strong attention to detail, confidence working independently and the ability to manage multiple moving parts calmly and efficiently.

Key Responsibilities

Bookkeeping & Accounts

  • Managing purchase invoices, supplier payments and reconciliations
  • Processing sales invoices, monitoring incoming payments and debt collection
  • Bank reconciliations and financial record keeping
  • Maintaining the cashflow forecast daily
  • Supporting monthly management accounts and reporting
  • Maintaining accurate records across QuickBooks and internal systems
  • Preparing quarterly VAT returns
  • Supporting budgeting and cost tracking across departments
  • Monitoring subscriptions, recurring payments and account queries
  • Obtaining insurance quotes for the businesses.
  • Liaising with external accountants, HMRC, suppliers, and customers where required
  • Undertake any other finance and administrative duties as reasonably required to support the effective operation of the finance function and wider organisation

PA & Operational Support to the COO

This forms a smaller part of the role, but is an important operational support function within the business.

Responsibilities include:

  • Managing calendars, scheduling meetings and coordinating diaries
  • Monitoring the main company inbox and helping field day-to-day queries in the absence of the COO/directors
  • Supporting approvals, document organisation and internal follow-ups
  • Tracking ongoing operational tasks and proactively chasing suppliers, contractors and service providers where required
  • Assisting with operational projects such as utilities setup, maintenance coordination and contractor communication (e.g. electrics, gas and building related works)
  • Supporting member queries and administration relating to the coworking platform and app
  • Assisting with operational systems and company administration
  • Coordinating travel, bookings and project logistics where required
  • Helping ensure deadlines, communications and processes are kept on track
  • Preparing documents, presentations and internal reports
  • Acting as an organised point of coordination between departments and external contacts

About You

  • Highly organised with strong attention to detail
  • Comfortable working across finance and administration simultaneously
  • Calm, proactive and solutions-focused
  • Confident communicating with both internal teams and external suppliers
  • Able to prioritise workload independently
  • Strong written communication skills
  • Good understanding of bookkeeping and financial processes
  • Comfortable with spreadsheets, accounting software and digital systems
  • Experience in a small business, creative business or hospitality environment is beneficial

Software & Systems Experience

Experience with some or all of the following is helpful:

  • QuickBooks Online
  • Google Workspace
  • Slack
  • Shopify
  • Excel / Google Sheets
  • Timetastic or similar scheduling systems
  • Archie or similar coworking/member management platforms

What We’re Looking For

We are looking for someone who genuinely enjoys creating order, improving systems and supporting an independent business from behind the scenes. This role sits close to the centre of the company and requires trust, discretion, reliability and strong organisational instincts.

An ability to communicate calmly and professionally, keep track of multiple ongoing tasks and follow things through to completion is essential.

Location

Our site in St Leonards-on-Sea, with occasional visits to our Ludlow site.

Salary and hours

Salary based on experience
9am-5pm, Monday to Friday

To Apply

Please send:

  • A CV
  • A short cover letter outlining your experience
  • Your availability

To: anabelle@hundredhousecoffee.com

Pay: £28,000.00-£36,000.00 per year

Benefits:

  • Casual dress
  • Employee discount
  • Free parking
  • Private medical insurance

Work Location: In person

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