Complaint Handling jobs in Southampton

We're VIVID! We offer a vibrant, friendly and inclusive culture that supports, develops and attracts great people.

We're recruiting for a Customer Resolution Ombudsman Advisor to join our Customer Resolution team! Contractually based our of our Portsmouth office, this is a full-time, permanent role working 37 hours per week, with a minimum of 20% office-based working to support collaboration across the Customer Resolution Team and wider business.

Want to know what we can offer you?

• 26 days holiday (plus bank holidays) with the opportunity to buy or sell annual leave
• A productivity-related bonus scheme to enhance your take-home
• A generous contributory pension of 6%. We’ll match employee contributions between 7% and 10%
• Life assurance paid at x 3 annual salary
• Private medical insurance
• Health care cash plan called Medicash
• Enhanced pay for maternity, paternity, adoption and shared parental leave
• Access to counselling, legal and financial information
• Electric car scheme
• Huge variety of in-house & e-learning courses and a range of coaching and mentoring programmes.

Here's the facts about the role
As our Customer Resolution Ombudsman Advisor, you'll play a key role in managing VIVID's relationship with the Housing Ombudsman Service. You'll coordinate and respond to Ombudsman evidence requests and compliance requirements, ensuring information is submitted accurately, comprehensively and within required deadlines.

You'll work closely with colleagues across the organisation to gather evidence, identify any gaps in information and ensure we meet all regulatory obligations under the Housing Ombudsman Complaints Handling Code. You'll monitor Ombudsman cases from initial enquiry through to conclusion, managing customer expectations and ensuring any orders, recommendations or agreed actions are delivered.

You'll also act as a source of advice and guidance for colleagues on complaint handling standards, Ombudsman processes and regulatory requirements, helping to drive consistency and best practice across the organisation.

What we're looking for

We're looking for someone who has:

• Experience delivering excellent customer service in a regulated environment
• Strong experience managing complex complaints, investigations or casework
• An understanding of the Housing Ombudsman Service, Complaints Handling Code and complaint management best practice
• Exceptional organisational skills with the ability to manage multiple cases and competing deadlines
• Excellent written and verbal communication skills, with the ability to engage effectively with customers, colleagues, senior managers and external stakeholders
• Strong analytical skills with experience reviewing evidence, identifying trends and mitigating risk
• Experience working under pressure and handling sensitive or challenging situations with professionalism and empathy
• The ability to influence, build strong relationships and work collaboratively to achieve positive customer outcomes
• A proactive approach to continuous improvement and identifying learning opportunities from complaints.

This is a fantastic opportunity to make a real difference to customers by ensuring complaints are handled fairly, transparently and in line with regulatory expectations. You'll have the opportunity to influence service improvements across the business, helping us learn from customer feedback and continuously improve the services we provide.

Interviews are due to take place 16 November (subject to change).

We're a leading provider of affordable homes and extensive support services in the south of England. We believe that everyone has the right to a safe and secure place to call home, and from the moment customers move into their VIVID home we’re here to help with that and more.

Our customers have access to a wide range of tailored advice to sustain their tenancies and look after their wellbeing. We invest in our homes and communities for the long-term, and this means in the quality, safety and energy efficiency of existing homes and neighbourhoods, with a firm focus on improving services so they’re easy to use and access by our customers.

We’re addressing the shortage of affordable housing in the south, building the right type of homes to meet the needs of our local communities. We’re the sixth largest developer of new homes amongst housing associations in England, having built over 1,500 last year.

This is summed up in our vision “More homes, bright futures”.