Corporate Governance Support Officer jobs

Company Overview

South Swindon Parish Council is a dedicated local government body serving the southern areas of Swindon in Wiltshire, England. Established in 2017, it actively manages local amenities, community events, and services to enhance residents' quality of life and foster vibrant communities.

Job Overview

South Swindon Parish Council is looking for an organised, motivated and proactive Governance & Support Officer to join our Community & Admin team.

This is a varied and rewarding role for someone who enjoys working across governance, administration, planning and projects, and who wants to play an important part in supporting the effective running of the Parish Council.

Working closely with the Assistant Clerk, CEO, Deputy CEO, councillors and colleagues across the Council, you will help ensure that our governance and administrative processes are efficient, well organised and responsive to the needs of our residents and communities.

Responsibilities

Governance

• Organise meetings for Parish Councillors, Officers and Contractors.
• Publish public notices and agendas in accordance with the Parish Council’s standing orders.
• Formally minute Parish Council meetings.
• Maintain and update records and filing systems in relation to Parish Councillors (such as Register of Interest forms) and Parish Council meetings.
• Assisting the CEO in reviewing, maintaining and improving Council policies and procedures.
• Produce reports for Parish Council meetings and Working Parties as requested.
• Managing the grant application process, providing advice to potential applicants where appropriate, bringing forward grant applications to councillors and leading on feedback received and actioning decisions made.

Planning

• Be the point of contact for all planning related enquiries and manage incoming and outgoing correspondence for planning applications from Swindon Borough Council.
• Update the Parish Council’s planning system regarding new planning applications and decisions made by Swindon Borough Council’s Planning Department.
• Liaise with the Parish Council’s Planning Committee and Parish Councillors regarding planning applications and forward Parish Council responses to planning applications in a timely manner.

Administration

• Act as lead reception contact for the Parish Council Office, supporting others to deliver a good reception service for Parish Council Office visitors.
• Be the lead contact for enquiries to the Parish Office, oversee incoming and outgoing correspondence and bringing items to the attention of the relevant officers when required.
• Manage the Parish Council Office, working with Parish Council Managers to ensure it is run in an effective way.
• Support the CEO in managing the Parish Council’s corporate accounts, keeping those accounts up to date and implementing changes as required.
• Support the CEO, Deputy CEO and Parish Council Managers in administrating the Council’s training and development package, ensuring staff are enrolled on relevant training courses.
• Support the Assistant Clerk in undertaking tasks to make Parish Council assets safe and compliant.
• Occasional support to the Parish Council’s Services Team with administrative duties as required.
• Support the Community and Admin Services Team with administrative tasks commensurate with the nature of this job role.

Projects

• Shape and deliver projects requested by the Council as appropriate, including working with key project stakeholders.
• Source external funding for Parish Council projects where possible.

General Duties

• Act as a representative of the Council in meetings with partners and stakeholders as required.
• Undertake any other reasonable tasks as directed by the Assistant Clerk, Deputy CEO or CEO.
• Participate in training and development opportunities as required.
• Maintain professional standards and represent the Parish Council positively in all interactions.

Qualifications

• GCSE English at Grade C/4 or equivalent.
• Educated to degree level or hold a qualification relevant to local authority governance or administration- Desirable.
• Demonstrable experience of working in a committee or governance-based in a local authority or comparable sector.
• Demonstrable experience of working in administration including handling service user enquires.
• Proficiency in Microsoft Office applications such as Word, Excel, PowerPoint, Outlook, and IT systems.
• Familiarity with local government processes or governance frameworks is a plus.
• Ability to work independently while collaborating effectively within a team environment.

Join us as a Governance & Support Officer to make a meaningful impact on the South Swindon community! Your dedication will help ensure our council operates smoothly while fostering transparent governance and engaging residents in shaping their neighborhood’s future.

Pay: £30,023.00-£32,046.00 per year

Benefits:

• Free parking
• On-site parking
• Sick pay

Education:

• GCSE or equivalent (required)

Experience:

• Administrative: 1 year (required)
• Governance: 1 year (required)

Work Location: In person