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Job Post Details

Project Support Assistant - job post

Assystem
3.1 out of 5 stars
Helensburgh
Permanent
You must create an Indeed account before continuing to the company website to apply

Job details

Job type

  • Permanent

Location

Helensburgh

Benefits

Pulled from the full job description

  • Employee assistance programme
  • Cycle to work scheme
  • Free flu jabs

Full job description

    Defence
    Permanent / Support Functions
    Helensburgh
    United Kingdom
    26/04/26
    On site

ABOUT ASSYSTEM

Assystem is an international company with one mission: accelerate the energy transition around the world.


Every day, our 6,500 switchers located in 12 countries (Europe, Middle East, Pacific Asia & Africa) connect their six thousand billion neurons to tackle the task of the century: switching to low-carbon energy.


We are a collective committed to the actors who are making the energy switch. Sharing our knowledge, expertise and values allows us to innovate and think differently about the energy transition.


Drawing on more than 55 years’ experience in highly regulated sectors subject to strict security and safety requirements, we provide our customers with engineering and project management services, as well as digital services and solutions to optimize the performance of complex infrastructure projects throughout their life cycle. The Group is currently ranked third in the world for nuclear engineering.


To ensure a viable, efficient, and reliable energy future for all.


JOB DESCRIPTION

Overview

We are looking for a candidate to join a small professional team within the client site in Helensburgh organisation but this role will also span to support the Programme Director for a major programme. The team is responsible ensuring Programme delivery is fully integrated with site readiness to deliver a safe, secure, and effective docking and engineering support capability.

The Project Support Officer is responsible to the Assistant Head in supporting the integration of the project interfaces within the client site. Ensuring their outputs adhere to site processes and operating procedures.

Key Responsibilities

  • Document Control: Manage receipt, tracking & distribution of Programme Euston documents; ensure actions are completed on time
  • ️ Systems Management: Maintain SharePoint & Teams in line with (file plans, naming conventions, updates)
  • Mailbox Coordination: Oversee team inbox, prioritise responses & share key communications
  • Meetings & Governance: Organise meetings, circulate papers, record Actions & Decisions (RoADs), track follow-ups
  • Reporting Support: Help develop trackers, dashboards, briefings & process maps
  • Team Support: Coordinate admin tasks and key team activities
  • Stakeholder Engagement: Build relationships and act as a key point of contact across HMNBC & Programme Euston
  • Collaboration: Work with internal teams, partners & industry to support delivery objectives
  • Communication: Provide updates, reports & information to stakeholders and meetings

MY PROFILE

Essential Skills and Experience

Microsoft (MS) 365 Packages incl Project, PowerPoint, SharePoint and Teams

Desirable Skills and Experience

Managing Successful Programmes and/or Management of Portfolios

Risk Analysis and Management

Why join the community of Switchers?:

The Group is currently ranked Third in the world for nuclear engineering.

A dynamic career management policy to enable our employees to progress through our five business lines: operations, project, technical, sales and support functions

Provide opportunities to work on exciting, global projects

Access to an employee assistance programme with free mindfulness, health, wellbeing resources and a confidential support line available 24/7 via phone or text

Discount vouchers for days out and restaurants, eye test and glasses vouchers, cycle to work scheme, free flu jabs

Staff or umbrella contract role

SC Clearance to start

Sole UK nationals only

With this post, there is a requirement to be onsite in Helensburgh to facilitate workshops, routine meetings and site visits and to engage with the wider team, this is currently a minimum of 2 days per week and maximum 4 days per week but could require more or less at specific times of the programme and should be flexible to facilitate this business need in agreement with Line Manager.

There will also be some travel to Glasgow and potentially external offices of contractors if necessary.

We are committed to equal treatment of candidates and promote, as well as foster all forms of diversity within our company. We believe that bringing together people with different backgrounds and perspectives is essential for creating innovative and impactful solutions. Skills, talent, and our people’s ability to dare are the only things that matter !. Bring your unique contributions and help us shape the future.

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