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Job Post Details

Construction Document Controller & Project Administrator - job post

Fenway Construction Ltd
Bicester
£40,000 - £55,000 a year - Full-time
Responded to 75% or more applications in the past 30 days, typically within 1 day.

Job details

Pay

  • £40,000 - £55,000 a year

Job type

  • Full-time

Location

Bicester

Benefits

Pulled from the full job description

  • Company pension

Full job description

Construction Document Controller & Project Administrator

Location: Bicester / Oxfordshire Salary: £40k-£55k + Pension (Experience dependant)

Role Overview

Fenway Construction is seeking a highly organised, detail-driven Construction Document Controller & Project Administrator to support the operational, technical and commercial delivery of a growing residential development business.

This is a pivotal role responsible for controlling project information flow across the business, ensuring documentation, drawings, approvals and commercial administration are accurately managed and issued in a timely and controlled manner.

The successful candidate will support the technical, commercial and operational teams across live residential developments including listed building conversions, new build housing and high-end residential projects.

This role requires a candidate with strong construction administration experience, excellent document control discipline and the confidence to proactively chase consultants, subcontractors, suppliers and internal teams to keep projects moving.

Key ResponsibilitiesDocument Control / Technical Information

  • Manage all project document control processes across live developments
  • Maintain Common Data Environment (CDE) systems
  • Control drawing registers and revision histories
  • Ensure latest approved drawings are issued to relevant teams
  • Maintain technical submittal trackers
  • Issue transmittals
  • Track consultant information releases
  • Monitor and log RFIs
  • Maintain technical queries register
  • Control revision issue status
  • Manage design team document flow
  • Ensure superseded drawings are removed from circulation
  • Support technical team with drawing coordination administration

Commercial / QS Support

  • Support Senior QS with subcontract administration
  • Issue tender enquiries
  • Maintain tender return schedules
  • Chase subcontractor quotations
  • Collate tender comparisons
  • Manage subcontractor onboarding documentation
  • Chase insurance / H&S documentation / RAMS / accreditations
  • Assist with subcontract order administration
  • Supplier set-up administration
  • Procurement tracker management
  • Maintain package procurement schedules
  • Assist with contract return tracking

Operational Support

  • Maintain programme document flow
  • Ensure site teams have current issue information
  • Support operational reporting
  • Maintain compliance trackers
  • Track approvals and submissions
  • Manage building control documentation
  • Maintain statutory approvals register
  • Coordinate consultant meeting documentation
  • Issue meeting minutes / action trackers
  • General project administration

Sales / Legal / Customer Care

  • Maintain legal sales pack document registers
  • Coordinate handover document collation
  • Support customer care / aftercare administration
  • Manage defect reporting documentation
  • Assist with completion pack collation

Handover / Completion

  • Compile O&M manuals
  • Manage as-built drawing collation
  • Maintain certification records
  • Collate warranties / guarantees
  • Manage handover documentation

Office / Business Administration

  • General office coordination
  • Filing systems
  • Diary / meeting administration
  • Process organisation
  • Information management
  • Cross-team support as business grows

Ideal Candidate ProfilePrefered Experience

✔ Residential construction background ✔ Housebuilder / developer / contractor experience ✔ Document control experience in construction ✔ Drawing revision management ✔ Technical administration experience ✔ Commercial admin / QS support experience ✔ Tender administration ✔ Procurement administration ✔ Building control / compliance document familiarity ✔ Strong Excel / Word / Outlook skills

Personality Traits

Fantastic attention to detail

Confident chaser

Highly organised

Commercially aware

Process-driven

Calm under pressure

Pay: £40,000.00-£55,000.00 per year

Work Location: In person

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