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    • Familiarity with SharePoint or document management systems (desirable).
    • Support stakeholders with document updates, formatting, and best practice guidance.
    • Experience in construction or engineering document control.
    • Strong organisational skills and ability to manage high volumes of documents.
  • View similar jobs with this employer
    • Preferred user of electronic document management system (EDMS) and live link.
    • You will be responsible for a range of responsibilities, including:
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    • Liaising with internal teams, clients and third-party suppliers regarding document control requirements and document status.
    • Applicants to this role require*.
    • Maintain accurate document registers, trackers and logs.
    • Previous experience in a document control role within construction.
    • What JJ Rhatigan Can Offer You.
    • Strong understanding of document control processes and revision management.
    • Contribute to the continual improvement of document control processes and systems.
    • Manage the creation, revision, distribution and archiving of all project-related documents using advanced document management systems.
    • Data Accuracy: 100% accuracy in the version control and status of drawings and technical documents.
    • Lessons Learned: Capture and document lessons learned…
  • View similar jobs with this employer
    • Preferred user of electronic document management system (EDMS) and live link.
    • You will be responsible for a range of responsibilities, including:
  • View similar jobs with this employer
    • Maintain project document control systems and records.
    • Coordinate document submissions to clients and track responses.
    • Maintaining document registers and revision control processes.
    • Supporting design and project teams with document control requirements.
    • Upload and manage documentation through relevant document management systems.
    • Experience working with document management systems and controlled documentation.
    • Maintaining accurate records, revisions and document control systems.
    • This role would suit someone from an administrative or document control background within…
    • My client is a leading Tier 1 main contractor that due to a number of contract wins are looking for a Senior document controller.
    • Carry out and verify calculations required on batch documents.
    • Pay Rate:* £14.56 per hour.
    • Hours:* 37.5 hours per week, Monday to Friday.

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Job Post Details

Elexon logo

Document Control and Secretariat Support Administrator - job post

Elexon
3.9 out of 5 stars
London NW1 3AW•Hybrid work
£37,700 a year - Permanent, Full-time
You must create an Indeed account before continuing to the company website to apply

Job details

Pay

  • £37,700 a year

Job type

  • Permanent
  • Full-time

Location

London NW1 3AW•Hybrid work

Benefits

Pulled from the full job description

  • Company pension
  • Private medical insurance

Full job description

We’re looking for a Document Controller & Secretariat Support Administrator (Grade 8) to join the Rules Management team at Elexon on a permanent basis.

In this role, you’ll provide critical secretariat support to industry committees and ensure the accurate control and implementation of rulebook documentation across the GB electricity market. You’ll work at the centre of governance activity, supporting committees, stakeholders, and internal teams by delivering high-quality minutes, documentation, and administrative coordination.

This role requires an individual with exceptional attention to detail, a methodical approach, and proven experience in minute taking and stakeholder engagement.

What you’ll do:

  • Attend meetings and produce clear, accurate minutes for committees and stakeholders

  • Coordinate and publish agendas, papers, actions, and reports

  • Support planning and delivery of committee meetings and schedules

  • Act as a key contact for internal and external stakeholders, managing communications and mailboxes

  • Maintain committee records, actions, and membership information

  • Ensure rulebook changes are implemented accurately and in line with agreed timelines

  • Review and quality check tracked changes documents, resolving formatting and version conflicts

  • Publish documentation to Digital Code platforms and maintain version control

  • Support stakeholders with document updates, formatting, and best practice guidance

  • Liaise with Project Managers, Change Leads, and SMEs to support delivery of changes

  • Maintain and improve process documentation and knowledge management content

  • Identify and drive continuous improvement in governance and documentation processes

What you’ll bring:

  • Experience in a secretariat, administrative, or coordination role

  • Proven experience in minute taking for formal meetings or committees (essential)

  • Strong stakeholder engagement experience, including working with internal and external stakeholders

  • Excellent written communication skills with strong attention to detail and accuracy

  • Experience coordinating meetings, agendas, and governance processes

  • Strong organisational skills with the ability to manage multiple priorities and deadlines

  • Experience using Microsoft Word (including Track Changes), Excel, and PowerPoint

  • Ability to work independently and as part of a team in a fast-paced environment

  • Experience in document control, governance, or regulated environments (desirable)

  • Familiarity with SharePoint or document management systems (desirable)

What’s in it for you:

  • Salary - £37,700

  • Excellent benefits including bonus, private medical insurance and generous pension scheme

  • The opportunity to work within a thriving organisation which can support your growth and development

  • We operate a hybrid working approach with 2 days in our London office

Our culture

We believe a diverse and inclusive culture allows innovation and creativity to flourish. We are committed to continuously improving our culture for our colleagues and stakeholders. Through our hugely successful Diversity Forum, Mental Health First Aid network and regular programme of activities and events, we celebrate difference and recognise the value of employee wellbeing, which is a consistent outcome from annual employee surveys that we conduct. Likewise, as a community, we like to support each other, and all agree Elexon is a great place to work with a great workspace too!

At Elexon, we want to:

  • Provide true equality of opportunity

  • Attract and retain diverse talent

  • Listen to all voices

  • Be representative of the communities we work in

  • Be a role model for Diversity and Inclusion in the industry

Elexon together, embracing differences, listening to all voices

Ready to make an impact? Join us and help shape the future of energy services.o all voices

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