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Document Controller jobs in Scotland

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    • Check quality of documents and monitor processes.
    • Experience in working with Common Data Environment Systems in a document controller capacity (Autodesk, Asite,…
    • Oversee the lifecycle management of asset operational documents.
    • Strong understanding of document management processes and industry best practices.
    • Organize and maintain the document filing structure in SharePoint.
    • Oversee all stages of document workflows using REBIM and GliderBIM.
    • Responsible for maintaining document registers and trackers.
    • Ensure identification of documents and compliance with standard templates and formats.
    • Support the management of document workflows through the document control software (REBIM / GliderBIM).
    • Assist with maintaining document filing structures…
    • Experience managing client-facing document submissions and working with client document management portals or Common Data Environments (CDEs).
    • Familiarity with document control software and database systems.
    • Proficient in MS Office applications and document management systems.
    • Supporting and guiding the site document controllers with daily tasks.
    • Establish and maintain accurate computer and paper-based document filing systems and…
    • Procedures: Ensure document management procedures satisfy project, client and regulatory requirements.
    • Hard Copy Archiving: Oversee the archiving of hard copy…
    • Experience maintaining document registers and controlled records.
    • Experience using an electronic document management system (EDMS).
  • View similar jobs with this employer
    • Maintain accurate document registers and action lists while ensuring team compliance with document control and numbering procedures.
    • Providing guidance on document requirements in line with the Document Management Plan.
    • Maintain documents and drawings within the Project Site Offices under…
    • Help maintain document registers and logs.
    • Assist with quality checks on incoming and outgoing documents.
    • Liaise with internal teams and external stakeholders…
    • Proficient in the use of Adobe Acrobat for document editing and document management systems.
    • High level of attention to detail with a disciplined approach to…
    • Proficient in Microsoft Office and document management systems.
    • Upload, manage, and track documents using ACC/Viewpoint.
    • 26 days holiday plus bank holidays.

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Job Post Details

Robertson Group logo

Document Controller - job post

Robertson Group
3.4 out of 5 stars
Aberdeen AB16 6NB
Permanent, Full-time, Fixed term contract

Job details

Job type

  • Fixed term contract
  • Permanent
  • Full-time

Location

Aberdeen AB16 6NB

Benefits

Pulled from the full job description

  • Annual leave
  • Company pension
  • Cycle to work scheme
  • Free flu jabs
  • Discounted gym membership

Full job description

Overview:
Some see emptiness. We see a blank canvas.

Role: Document Controller

Location:Aberdeen

Challenges. Opportunities. Solutions. At Robertson, we see them our way. We’re bold enough to ask questions. Brave enough to look at things differently. Confident enough to be ourselves. Join us and you’ll join the UK’s largest family-owned construction, infrastructure, and support services business. And as a Document Controller you’ll be part of a team that’s doing incredible things – for ourselves, for the built environment around us, and for a truly sustainable future
Your new role:
What you’ll do
  • Efficiently manage the project data, drawings and correspondence
  • Automate and control review and approval processes
  • Easily share large quantities of documents with all involved
  • Identify process bottlenecks, speed workflows and build audit trails
  • Check quality of documents and monitor processes
  • Set up project filing systems in conjunction with Robertson guidelines
  • Document Coordinator for all CDE documentation / drawings
  • Advanced system user/trainer – SMARTWaste & COINs
  • Advanced CDE user/trainer – Asite, BIM 360 & ACC platforms
  • Promote and work to RMS
  • Assist Project Office Lead at Information Management Meetings with any relevant documentation
  • Assist site teams with project documentation usage and compliance within the RMS
  • Assist in Best Practice and Lessons Learned
  • Ensure all CDE documentation is archived at the end of Project
  • Advise /assist site teams with the archiving of site documentation
  • Deputise for other Document Controllers when required

What you’ll need:
  • Previous administration experience within a busy office or site environment.
  • Strong IT skills with a good knowledge of Microsoft Office.
  • Full UK driving license.
  • Ability to work unsupervised whilst maintaining a high level of work and good attention to detail.
  • Good organisational skills with the ability to multitask and prioritise your own workload.
  • Excellent communication and problem-solving skills.
  • Experience in working with Common Data Environment Systems in a document controller capacity (Autodesk, Asite, Viewpoint etc) is desirable.
Who we’re looking for:

People are at the heart of everything we do and achieve at Robertson. To fit right into the team you’ll be polite and respect other people’s opinions; look for opportunities to learn; understand that processes and procedures really do matter; positively represent Robertson and contribute to the success of your team and our business.

What's in it for me:
Our Principles - The Robertson Way

Our principles are our roadmap to achieving positive outcomes and delivering on our purpose. They influence daily decisions around what we do and how we do things, creating an environment of growth, innovation and high performance.

We listen
Listening enables us to work positively and collaboratively, and gives customers, partners and colleagues the assurance that their voices are always heard.

We are professional
Our mix of prudence and diligence, care and attention to detail means that our customers have certainty and assurance in everything we do and trust us to deliver.

We take responsibility
Each of us is accountable for what we do. From the smallest detail to team safety and caring for our communities and the environment, we know that everything matters.

We are determined to succeed
Every challenge is an opportunity. We work collaboratively and focus on safety, productivity and quality to find solutions we can be proud of and that provide a positive, lasting benefit.

We are one team
We work as one - in our teams and partnerships, and with our customers. We respect each contribution, and everyone stands up to be counted. We are Team Robertson.

For more information on our principles and culture, please visit: https://www.robertson.co.uk/careers/culture

Benefits of working with Robertson:

In return, we offer a wide range of rewards and employee benefits such as:
  • 33 days annual leave (pro-rata for part time or FTC positions, increases with length of service)
  • Salary Sacrifice Pension Scheme
  • Life Assurance
  • Cycle to Work Scheme
  • Discounts (gym memberships, restaurants, days out etc.) with Hapi Rewards App
  • Annual Flu Vaccine
  • Access to E-Learning
  • Health & Wellbeing Support
  • Life Management & Financial Support

Diversity & Inclusion:
When it comes to diversity and inclusion, we see things differently at Robertson. That’s why we’re working hard to create an environment where everyone can feel welcome, and where we can all be ourselves. We encourage applications from people of all races, ages, genders, religions, sexual orientations and more - so whoever you are, we hope you’ll see things our way, too.

Apply now

If you’ve got what it takes to look at things differently, to find new perspectives, and to discover the extraordinary within the ordinary, we’d love to meet you. To apply for this role and to start seeing things our way, submit your CV.

This role will be subject to pre-employment screening, including references. The level of screening may vary depending on role responsibilities and will be discussed at interview.
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