Dro jobs

Salary and Hours

£11.268 per annum - 15 hours per week. (Equivalent to £25,513 per annum full-time)

The Role

You will be responsible for administrative support services for Sign and Share Club, including telephone calls and written English communication support for Deaf staff.

Person Specification

· A commitment to promoting and upholding the rights of d/Deaf people

· Ability to work within a team of volunteers and paid staff

· Ability to communicate effectively with staff, volunteers and the public

· Reliable, enthusiastic and having personal drive.

· Experience of using an online book-keeping system/ willingness to learn

· Positive interpersonal relationships with colleagues, members and professionals.

· Ability to use own initiative

· Ability to communicate with a diverse range of people

· Demonstrate a polite, sensitive, professional approach with an understanding of both professional and personal boundaries.

· Interested in learning about issues relating to D/deaf and hard of hearing people

· Willing to use/learn BSL

Skills/Qualifications

· Organisational skills, including the ability to complete and maintain written and electronic records in a timely manner.

· IT competent in the use of Microsoft Office Applications

· Maintain professional standards of practice and abide by Sign and Share Club’s

internal policies and procedures.

· Experience of database and QuickBooks usage, or a willingness to learn

· Mathematics and English skills at equivalence to GCSE level or higher

· Deaf Awareness

· An understanding of, and commitment to, Equality, Diversity and Inclusion (EDI), ensuring fair and equal opportunities in all aspects of the role.

Job Description

Aim: To provide administrative support services to Sign and Share Club

· Keep accurate financial and other records (such as monitoring information for fund providers)

· To input information onto QuickBooks Online in relation to invoices, sales receipts, and expenditure items in a timely manner.

· To undertake a monthly bank reconciliation of the main bank account and petty cash accounts

· To make day-to-day input of information onto the database in relation to all services of the club.

· To attend quarterly Governance meetings and take minutes (for approval by the Charity Manager before circulating them)

· To update both FaceBook and the club website with events information, at least monthly.

· To compile event handouts and distribute to members as directed by the Charity Manager

· To provide secretarial support to the Communications Manager including responding to general enquiries and helping with availability enquiries.

· To provide course information, and maintaining records and waiting lists, including enrolling students on British Sign Language courses, or Deaf Awareness courses

· To compile records for Signature approved courses including submitting students for exams

· To contact members of the public and Audiology re hearing aid repair appointments in the community

· Deal with general enquiries or re-direct enquiries as necessary, ensuring that phones are answered promptly and all email enquiries are acknowledged or resolved in a timely manner

· Contact people by phone, emails and other forms of communication to inform them of the club’s activities and make referrals to other organisations (when appropriate)

· To provide other general administrative support to the team, as required.

More Details:

· Home based working £6 per week use of home as office allowance.

· Hours to be agreed with successful applicant (including Saturday afternoons 4 times a year to take notes at Governance meetings in Haverfordwest).

· 5.6 weeks (pro rata) statutory leave

· SMART Pension (employer contribution)

What we do

· Sign and Share Club are based mainly in Pembrokeshire and was originally set up in 2013 to relieve the needs of deaf people and encourage the use of British Sign Language (BSL). It became a Registered Charity in February 2018.

Pre-Employment Checks

· As part of our commitment to creating a safe and trusted environment for the children, young people and families and adults we support, all offers of employment are subject to background checks. These include Right to Work verification, Criminal Record Disclosure, and ID and address verification. To complete an online Right to Work check, you will need a valid UK or Irish passport, or a government share code if you are not a British citizen. If an online check is not possible, we’ll need to verify your documents in person. Please be aware that travel time and expenses for this appointment cannot be reimbursed.

Disability Confidence

· We are a Disability Confident Employer and committed to offering interviews to candidates who request to be considered under the disability confident scheme and meet the minimum requirements of the person specification. Please contact us at admin@signandshare.org.uk with any accessibility or reasonable adjustment enquiries.

Sign and Share Club is a registered charity in Wales no. 1177316

................................................................................................................................................

Cynorthwyydd Gweinyddol (Rhan-amser)

Swydd Ddisgrifiad a Manyleb Bersonol

Cyflog ac Oriau

£11.268 per annum - 15 awr yr wythnos. (Yn cyfateb i £25,513 y flwyddyn amser llawn)

Swyddogaeth

Byddwch yn gyfrifol am wasanaethau cefnogi gweinyddol Sign and Share Club, yn cynnwys galwadau ffôn a chyfathrebu cefnogol ysgrifenedig Saesneg i staff Byddar.

Manyleb Person

· Ymrwymiad i hyrwyddo a chynnal hawliau pobl b/Byddar

· Gallu i weithio fel aelod o dîm o wirfoddolwyr a staff taledig

· Gallu i gyfathrebu yn effeithiol gyda staff, gwirfoddolwyr a’r cyhoedd

· Dibynadwy, brwdfrydig ac yn llawn uchelgais personol

· Profiad o ddefnyddio system cadw cyfrifon ar-lein / parodrwydd i ddysgu

· Perthynas rhyngbersonol positif gyda chydweithwyr, aelodau a phobl broffesiynol

· Gallu i weithio ar eich pen eich hun

· Gallu i gyfathrebu gydag amrywiaeth eang o bobl

· Dangos agwedd broffesiynol, sensitif a chwrtais ynghyd â dealltwriaeth o ffiniau proffesiynol a phersonol

· Diddordeb mewn dysgu am faterion yn ymwneud â phobl b/byddar a phobl sy’n drwm eu clyw

· Parod i ddefnyddio/dysgu BSL

Sgiliau/Cymwysterau

· Sgiliau trefnu yn cynnwys y gallu i gwblhau a chynnal cofnodion ysgrifenedig ac electronig yn gyson

· Gallu TG i ddefnyddio rhaglenni Microsoft Office

· Cynnal safonau proffesiynol o ymarfer a chadw at weithdrefnau a pholisïau mewnol Sign and Share Club

· Profiad o fasdata a defnyddio QuickBooks neu barodrwydd i ddysgu

· Sgiliau Mathemateg a Saesneg yn cyfateb i lefel TGAU os nad yn uwch

· Ymwybyddiaeth o’r hyn yw bod yn fyddar

· Dangos dealltwriaeth o Gydraddoldeb, Amrywiaeth a Chynhwysiant (EDI) yn ogystal ag ymrwymiad, gan sicrhau cyfleoedd cyfartal a theg ym mhob agwedd o’r gwaith.

Swydd Ddisgrifiad

Bwriad: Darparu gwasanaethau cefnogi gweinyddiaeth Sign and Share Club

· Cadw cofnodion cyllidol cywir a chofnodion eraill (megis monitro gwybodaeth i ddarparwyr cyllid)

· Gosod gwybodaeth ar QuickBooks Online yn ymwneud ag anfonebau, derbynebau gwerthiant ac eitemau gwariant yn gyson

· Gwneud cysoniad banc misol o’r prif gyfrif banc a’r cyfrifon arian mân

· Gosod gwybodaeth ar y basdata yn ddyddiol yn ymwneud â holl wasanaethau’r clwb

· Mynychu cyfarfodydd Llywodraethiant chwarterol a chymryd cofnodion (i’w cymeradwyo gan y Rheolwr Elusen cyn eu dosbarthu)

· Diweddaru gwefan y clwb a’r dudalen gweplyfr trwy osod gwybodaeth am achlysuron, o leiaf yn fisol

· Llunio taflenni digwyddiadau a’u dosbarthu i aelodau yn unol â chyfarwyddyd y Rheolwr Elusen

· Darparu cefnogaeth ysgrifenyddol i’r Rheolwr Cyfathrebu gan gynnwys ymateb i ymholiadau cyffredinol a chynorthwyo gydag ymholiadau argaeledd

· Darparu gwybodaeth am gyrsiau a chadw cofnodion a rhestrau aros, gan gynnwys cofrestru myfyrwyr ar gyrsiau Iaith Arwyddo Prydeinig neu gyrsiau Ymwybyddiaeth Byddardod

· Cadw cofnodion o gyrsiau wedi’u cymeradwyo gan gynnwys cyflwyno myfyrwyr i sefyll arholiadau

· Cysylltu â’r cyhoedd ac Awdioleg ynghylch apwyntiadau trwsio cymhorthion clyw yn y gymuned

· Delio ag ymholiadau cyffredinol neu ail-gyfeirio ymholiadau yn ôl yr angen, sicrhau bod galwadau ffôn yn cael eu hateb ar fyrder a phob ymholiad e-bost yn cael eu cydnabod neu yn cael eu datrys mewn byr o dro

· Cysylltu â phobl dros y ffôn, trwy e-byst a dulliau eraill o gyfathrebu i’w hysbysu ynghylch gweithgareddau’r clwb a gwneud atgyfeiriadau at fudiadau eraill (pan mae’n briodol)

· Darparu cefnogaeth weinyddol cyffredinol ychwanegol i’r tîm yn ôl y gofyn.

Manylion Pellach:

• Gweithio o gartref gyda £6 yr wythnos o lwfans am weithio gartref.
• Oriau i’w cytuno gyda’r ymgeisydd llwyddiannus (i gynnwys trefnu digwyddiadau mewn lleoliadau yn Sir Benfro)

· 5.6 wythnos o wyliau statudol (pro-rata)

· Pensiwn SMART (cyfraniad cyflogwr)

Beth rydyn ni’n ei wneud

· Mae Sign and Share Club wedi’i leoli yn bennaf yn Sir Benfro ac fe’i sefydlwyd yn wreiddiol yn 2013 i ddelio ag anghenion pobl fyddar ac annog y defnydd o Iaith Arwyddo Prydeinig (BSL). Cafodd ei ymgorffori yn Elusen Gofrestredig ym mis Chwefror 2018.

Gwiriadau Cyn-Gyflogaeth

· Fel rhan o’n hymrwymiad i greu amgylchedd diogel i’r plant, i’r bobl ifanc a’r teuluoedd rydyn ni’n eu cefnogi, mae pob cynnig o gyflogaeth yn amodol ar wneud gwiriadau cefndirol. Mae’r rhain yn cynnwys gwirio Hawl i Weithio, Datgeliad Hanes Troseddol a chadarnhad cyfeiriad ac ID. I gwblhau gwiriad Hawl i Weithio ar-lein mae’n rhaid bod gennych ddogfen deithio gyfredol y DU neu Wyddelig, neu cod cyfran llywodraeth os nad ydych yn ddinesydd Prydeinig. Os nad yw gwiriad ar-lein yn bosibl bydd rhaid i chi gyflwyno eich dogfennau i gael eu gwirio. Byddwch yn ymwybodol na fydd amser teithio a chostau i’r apwyntiad hwn yn cael eu had-dalu.

Hyder Anabledd

· Rydym yn Gyflogwr Hyder Anabledd ac wedi ymrwymo i gynnig cyfweliadau i ymgeiswyr sy’n dymuno cael eu hystyried o dan y cynllun hyder anabledd ac sy’n bodloni’r lleiafswm o ofynion y fanyleb bersonol. Cysylltwch â ni yn admin@signandshare.org.uk os oes gennych unrhyw ymholiadau mynediad neu addasiadau rhesymol.

Mae Sign and Share Club yn elusen gofrestredig yng Nghymru rhif.1177316

Pay: £11,268.00 per year

Benefits:

• Work from home

Work Location: Hybrid remote in Pembrokeshire