English jobs in Lancaster

CLdN is one of Europe’s leading multimodal logistics providers, composed of three vertically integrated business activities: CLdN RoRo operates more than 30 modern RoRo vessels offering more than 200 sailings per week between the European continent, the United Kingdom, Ireland, Iberia and Scandinavia and offers the lowest CO2 footprint of all Western European RoRo operators. CLdN’s cargo and multimodal services have a Europe-wide reach using CLdN’s extensive network of ships, terminals and equipment. CLdN Cargo owns a fleet of 4500 trailers and 45ft containers and provides door-to-door logistics services, including European full-load transport, freight forwarding and freight management. CLdN Ports owns and operates RoRo ports in England, the Netherlands and Belgium. The roots of the CLdN Group date back to 1928. The Group today employs 3,000 people who ensure it fulfills its mission: to excel as a provider of integrated maritime links. www.cldn.com

Due to our continuous expansion, we are looking for a Fleet Administrator for our office in Heysham (UK). You will be part of an enthusiastic and driven team based in our Heysham office.

The Fleet Administrator is a pivotal support role within our Fleet Management Department. Joining our existing Fleet Administrator, you will be the administrative backbone for both our Technical and Marine Teams, ensuring the complex logistics of vessel management, procurement and safety reporting run like clockwork.

The role

• Process purchase orders for vessel supplies, spare parts, and technical equipment.
• Reconcile invoices against purchase orders and delivery notes to ensure billing accuracy.
• Maintain professional relationships with vendors and track delivery timelines to ensure parts reach the vessels on schedule
• Assist the Fleet Coordinator in monitoring department spend against monthly budgets.
• Maintain organised digital and physical records for vessel certifications, safety manuals and technical drawings.
• Arrange travel or local logistics for technical / marine colleagues or outside contractors etc. visiting site.
• Assist the marine team with administrative tasks related to vessel personnel or compliance documentation
• Manage the database for vessel defect reporting and accident/incident logs, ensuring all data is captured accurately for auditing purposes.
• Update maintenance schedules and purchasing logs to provide the technical team with real-time visibility of fleet status
• Assist in gathering documentation for internal and external maritime audits and inspections
• Manage departmental correspondence, filing systems and general office tasks to support the wider Fleet Management team.
• General administrative tasks such as scheduling meetings, note taking, answering the telephone and in general having good IT skills, including Microsoft office 365
• Perform other duties as assigned; other duties will be reasonable in relation to the post holders’ skills and abilities
• This list is not exhaustive

Your Profile

• Previous experience in a technical administration, shipping or logistics environment is highly desirable
• High level of accuracy in data entry and financial processing (invoicing/procurement).
• Strong communicator: ability to communicate effectively with diverse teams, from ship-based personnel to external suppliers. Fluent in both written and spoken English.
• It is important you have a good work ethic and pro-active approach to managing multiple administrative workflows in a fast-paced maritime environment.
• Self motivated with excellent time keeping, prioritisation skills and the ability to work to tight timescales
• Reports to: Fleet Coordinator

Our offer

• Competitive salary
• Pension scheme
• Life Assurance
• Cycle to work scheme

Please note we do not disclose salary details until the interview stage. We will obtain your salary expectations prior to interview and let you know if we meet or exceed them.

Job Types: Full-time, Permanent

Pay: £30,000.00-£35,000.00 per year

Benefits:

• Company pension
• Cycle to work scheme
• Life insurance
• On-site parking

Experience:

• Administrative: 2 years (preferred)

Work authorisation:

• United Kingdom (required)

Work Location: In person