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    • The role holder will also develop event plans and schedules, coordinate stakeholder contributions, maintain documentation and shared calendars, support…
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    • 35 hours per week, flexible around the event calendar.
    • Hours:* 35 hours per week, flexible around the event calendar.
    • Event budgets and cost control.
    • Production of event documentation such as running orders, joining instructions and event handbooks/e-book.
    • Any other reasonable duties associated with event…
    • Experience of delivering all elements of an event from concept and contracts through to post event evaluation.
    • Ownership of these projects is critical.
    • To effectively manage key event costs in line with financial expectations.
    • Ensure that detailed event handovers take place with the Sales and Planning team, to…
    • This is an operations-heavy role, best suited to someone who wants real ownership early on.
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    • Work closely with Food Beverage teams to develop and sell event packages.
    • Manage all group, meeting, and event enquiries from initial enquiry to conversion.
    • Using Microsoft Teams and the wider Microsoft 365 suite, you will create professional event materials and support clear communication across event teams.
    • The successful candidate will play a vital part in delivering exceptional guest experiences, ensuring seamless event operations, and contributing to the overall…
    • Manage event budgets and monitor financial performance.
    • Implement post-event reviews and continuous improvement initiatives.
    • 40 hours per week as per rota.
    • Experience working within an events, experiential, marketing, creative, communications, hospitality or event technology environment.
    • Prepare accurate event documentation, briefs and schedules.
    • Develop creative event concepts while managing budgets and logistics.
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Events Coordinator
University of Cambridge
·
4.1
Cambridge
£33,951 - £39,906 a year
Apply on company site

Job details

£33,951 - £39,906 a year
Weekend availability
Cambridge

Full job description

Would you enjoy bringing people together from across the University and around the world, and turning plans into well-run events and visits?

Join the Global Engagement Office (GEO) as an Events Coordinator and play a key role in delivering a varied programme of meetings, conferences, seminars and visits that support the University's international engagement.

About the role

The role holder will coordinate events and visits from planning through to delivery, working with GEO colleagues and stakeholders from across the University and beyond. This will include incoming and outgoing visits involving senior University colleagues, as well as visits linked to international and diplomatic engagement.

The role holder will organise venues, accommodation, catering, travel arrangements, briefings and budgets, ensuring that the practical details are in place for successful delivery. A key part of the role will be facilitating events in person, acting as a point of contact for colleagues, guests, venues and suppliers, and responding to issues as they arise.

The role holder will also develop event plans and schedules, coordinate stakeholder contributions, maintain documentation and shared calendars, support invitations, briefings, communications and publicity, undertake risk assessments, monitor expenditure, and contribute to reporting and analysis.

Regular in-person working is an important part of the role, including working with colleagues and preparing for and facilitating events and visits. Some events may take place outside normal working hours, including occasional evenings and weekends, for which time off in lieu will be provided.

About you

You will have experience in an events role or supporting events, together with project management experience across multiple projects or events.

Excellent organisational, communication and interpersonal skills are essential, along with the ability to manage competing priorities and deadlines. You will be proactive, use your initiative and sound professional judgement, and know when to follow up to keep activities on track.

You will communicate accurately and diplomatically with a wide range of stakeholders. Advanced knowledge of events management would be advantageous.

Further information

For further details about the role, responsibilities and full person specification, please see the Further Particulars.

We encourage early applications, as the vacancy may close before the advertised deadline if a sufficient number of suitable applications are received.

Informal enquiries are welcomed and should be directed to GlobalEngagement.HR@admin.cam.ac.uk

Please quote reference AK51357 on your application and in any correspondence about this vacancy.

The University actively supports equality, diversity and inclusion and encourages applications from all sections of society.

The University has a responsibility to ensure that all employees are eligible to live and work in the UK.

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