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AMS Medical – Personal Assistant - Manchester

Due to a change in circumstances with an existing team member, we can announce an opportunity for a Personal Assistant to join us in our Manchester Spinningfields office.

This is a permanent role, on a part time basis, and for the right person the perfect opportunity to use their existing experience to take a role within a successful team, which offers flexibility and realistic commitments to match the hours worked, and with the need for a safe pair of hands to cover a set list of core responsibilities on a regular basis.

The team you will join forms part of the wider AMS group, which is a top 100 accountancy firm that services a multitude of different people and businesses across the UK.

Over the past ten years there has been significant growth across all departments and with this the wider team has grown from twenty-five to over two hundred employees.

Despite this a friendly, sociable and feel-good environment is maintained, with a people first approach ever present in how we operate and a small firm culture present on a day to day basis.

From an external perspective our reputation with our clients is built around service, delivery and availability, so this role will very much support how this is maintained, with diary management of key importance.

Our clients operate within the healthcare sector and are usually high net worth qualified professionals, who need to be communicated to with the respect and professionalism that they maintain directly on a day to day basis.

There will also be a need to overlap with the existing team, alongside leaders across the wider business to manage meetings across divisions and maintain a professional and confidential approach to the same responsibilities.

Do you now fit what's required, having the necessary experience and skills to be considered, and would you like to be a stable support in a successful team that has ambitious plans to continue to grow and be the best healthcare accountants in the UK.

Your role with us . . .

The role will see you join our Medical division and be the Personal Assistant to our founding Director. The primary responsibility will be diary management and managing how meetings are booked in across our busiest period each year, noting the work we do is very much seasonal and between June and October there will be a guaranteed five to six meetings per day in support of the same.

Outside of this the day to day support will be light touch (refreshments and lunch being key) and will likely only be required across two or three days a week, when overlapping in the office directly - noting our Director operates a hybrid approach with a couple of days working from home each week.

There is then the opportunity to support adhoc projects and with planning for external events, which are held a couple of times a year, so organisation and the ability to self manage tasks to completion will be needed.

From there we have no desire to stretch the role further than the hours presented - currently set at 20 hours weekly, across four mornings directly - but the ability to step into different areas of support and responsibility will be dictated by individual capability and time available outside core responsibilities each day.

The ideal is for somebody to quickly find their feet within the existing space and provide the necessary support to keep the areas indicated organised and moving forwards as required.

Your main responsibilities . . .

The onus is on organisation and structure, allowing our director to manage time effectively, given heavy day to day commitments and with this your main responsibilities will include:

• Diary management - in-line with what's referenced above, organising meetings through external and internal stakeholders and making sure all are booked in as required across our busiest periods.
• Supporting the overlap with Management and Seniors in the team on meetings to be attended with the Director directly - checking multiple diaries and speaking to clients as required with the same.
• Booking meeting rooms and organising the needful in support of clients attending our offices for in person meetings.
• Providing refreshments and organising lunches on office days in tandem with typical support needs with this role.
• Sending placeholder emails to cover periods of Annual Leave and directing calls to the right people at the same time - making sure urgent client requirements are dealt with accordingly.
• Booking in new client calls and engaging with new clients for the first time - whilst making sure they see the best of us from the very start.
• Supporting with ad-hoc projects and events management throughout the year - organising material to be shared at events and liaising with third parties to organise anything required in support of the same.
• Liaising with the wider Senior Leadership Team, in support of the overlap with the Director, and whilst noting we acquired another firm only twelve months back and there is a need to support wider integration of the two teams moving forwards.

As you would expect most days will follow a similar routine and we expect all areas can be comfortably covered within the hours set out, but we do not wish for this to be an intense role or one with which somebody would feel stretched on any given day so the responsibilities are set on the same basis.

Your required skills . . .

As our focus is always on you as an individual and your strengths nothing listed is essential but should be used as guide to what constitutes a solid foundation for this position:

• Previous experience working in an office based role, 36 months or more.
• Previous experience in a client facing role, both verbal and written (not specific to accountancy).
• Previous experience working in a finance based role and liaising with third party providers (preferred).
• Comfortable in managing multiple tasks and priorities on a day to day basis.
• Strong IT, communication and literacy skills.

Your people skills . . .

Our existing team is built around a core set of values and we look for as many of these as possible within those who join us. Again, every individual is different but based on the experience we wish to bring in with this role we'd hope you are rounded and hold these skills directly:

• Attitude – Do you have a positive impact on those around you?
• Commitment – Do you strive to complete anything set?
• Ethic – Do you work hard as a given with everything you do?
• Personable – Do you work well with others when required?

Your rewards . . .

It would be unfair for us to ask for so much out of you without giving something back so here’s a small selection of what’s on offer to successful applicants:

• Peer to peer support
• Flexible working hours and working from home/office
• Annual leave entitlement of 23 days (plus bank holidays)
• Regular team and companywide social events
• Private medical cash plan and benefits package
• Annual performance related bonus (up to 10%)
• Annual salary review

We look forward to hearing from you and feel free to get in touch for a soft chat or to set up an interview with us.

Job Types: Full-time, Permanent

Pay: £26,000.00-£32,000.00 per year

Benefits:

• Bereavement leave
• Company events
• Company pension
• Cycle to work scheme
• Enhanced maternity leave
• Private medical insurance
• Work from home

Work Location: Hybrid remote in Manchester M3 3HF