Fashion Photography jobs in London

Allocator / Buying Administration Assistant (BAA)

Vanilla Retail Group | East London | Full-time

Vanilla Retail Group is a leading UK women's fashion retailer behind the successful Blue Vanilla and Pink Vanilla brands. We operate a growing network of standalone stores, e-commerce websites, and over 400 concessions across leading retailers including New Look and Matalan.

We are looking for an enthusiastic and organised Allocator / Buying Administration Assistant (BAA) to join our Head Office team. This is an exciting opportunity for someone looking to develop a career in buying, merchandising, and retail operations within a fast-paced fashion business.

The Role

Working closely with the Buying and Merchandising team, you will play a key role in ensuring the right products are in the right stores at the right time. You'll support the day-to-day allocation of stock while providing administrative support across the buying and merchandising function.

Key Responsibilities

• Allocate stock across our concession estate and standalone stores.
• Monitor sales performance and stock levels to maximise availability and sell-through.
• Analyse weekly trading reports and identify replenishment opportunities.
• Raise supplier purchase orders and monitor deliveries through to completion.
• Coordinate product samples for e-commerce photography, buying meetings, fit sessions, and supplier reviews.
• Liaise daily with suppliers, our distribution centre, stores, and internal departments.
• Assist with product selection, range reviews, and seasonal planning.
• Maintain accurate product and stock records across internal systems.
• Support the wider Buying and Merchandising team with administrative tasks as required.

About You

We're looking for someone who is organised, analytical, and thrives in a fast-moving retail environment.

You'll ideally have:

• Previous experience in retail, merchandising, buying administration, allocations, or a customer-facing retail role.
• Strong analytical skills with excellent attention to detail.
• Good Excel and IT system skills.
• The ability to prioritise multiple tasks and work to deadlines.
• Excellent communication and organisational skills.
• A genuine interest in fashion and current retail trends.
• A positive attitude with a willingness to learn and develop.

Why Join Vanilla Retail Group?

• Join one of the UK's fastest-growing women's fashion retailers.
• Gain hands-on experience across buying, merchandising, and retail operations.
• Work within a supportive and collaborative Head Office team.
• Excellent opportunities for career progression and development.
• Be part of an exciting business supplying hundreds of stores across the UK and Ireland.

If you're passionate about fashion, commercially minded, and looking to build a long-term career in merchandising and buying, we'd love to hear from you.

Job Type: Full-time

Pay: £24,784.00-£27,000.00 per year

Benefits:

• Casual dress
• Company events
• Company pension
• Free parking
• Health & wellbeing programme
• On-site parking
• Store discount

Work Location: In person