Filling Station the jobs

Role Overview

We are looking for a detail-oriented and highly motivated individual to join our Finance team based in Inverness as a Stock Control Analyst. Reporting to the Stock Controller, this role will play a key part in supporting and driving stock management processes across the business.

The successful candidate will be responsible for ensuring the accuracy of stock-related financial transactions, supporting month-end stock processes, and helping to develop and centralise stock control procedures for both wet stock (fuel) and dry stock operations. Working closely with Finance, Operations, Site Managers and site teams, the role will focus on improving consistency, compliance and efficiency across the Highland Fuels network.

The position will involve building strong working relationships across multiple sites and may require travel to depots and filling stations to support stock control activities, process improvements and operational projects.

Main Purpose of the Role

• Ensure accuracy in stock invoicing, reconciliation and financial processing.
• Support the development and centralisation of stock control processes across wet stock and dry stock operations.
• Work collaboratively with Site Managers and operational teams to improve stock accuracy, reporting and compliance.
• Support the timely and accurate completion of month-end stock processes.
• Identify and implement process improvements to enhance efficiency and control across the business.
• Provide operational support and cover across the stock control function.

Key Responsibilities

1. Invoice Matching & Financial Accuracy

• Match bulk fuel receipts in CODAS to automated and manual supplier invoices.
• Process invoices using the correct nominal codes within Opera.
• Review confirmation logs and investigate discrepancies.
• Ensure stock-related invoices are processed accurately and in a timely manner.
• Support accurate financial reporting through robust stock controls.

2. Fuel Bunkering Reconciliation

• Reconcile weekly bunkering figures across filling station locations.
• Cross-check activity against Key Fuels and UK Fuels reports.
• Investigate and resolve discrepancies promptly.
• Maintain complete and auditable reconciliation records.

3. Month-End Stock Processes

• Complete stock-related month-end activities by working day four, including:
• Finalising miscellaneous stocks
• Duty reclaim calculations
• HVO reporting
• OAMPS stock valuation
• Spot buy reconciliations
• Ensure all received fuel is invoiced prior to month-end closure.
• Support the production of accurate stock reports and valuations.

4. Stock Process Development & Business Improvement

• Support the development and implementation of standardised stock control procedures across the business.
• Assist in centralising stock management processes for both wet stock and dry stock operations.
• Review existing processes and identify opportunities to improve efficiency, accuracy and control.
• Work with operational teams to embed best practice stock management procedures.
• Produce reports, analysis and recommendations to support continuous improvement initiatives.
• Participate in stock-related projects and business improvement activities.

5. Site Collaboration & Operational Support

• Build effective working relationships with Site Managers and site teams.
• Conduct site visits to support stock investigations, process reviews and training activities.
• Assist sites in resolving stock-related issues and implementing agreed procedures.
• Promote consistency of stock management practices across all locations.

6. Compliance & Governance

• Ensure compliance with company financial controls, policies and procedures.
• Review automated inputs, reports and logs for accuracy and completeness.
• Maintain accurate and audit-ready stock records.
• Support internal and external audit requirements where required.

7. Team Support & Cover

• Provide cover for colleagues during periods of absence.
• Assist the Stock Controller and Finance Director with stock-related projects and reporting requirements.
• Adapt to changing business priorities and operational needs.

What You'll Bring

Essential Skills & Experience

• Previous experience in stock control, inventory management or stock accounting.
• Strong understanding of stock reconciliation processes.
• Excellent attention to detail and numerical accuracy.
• Advanced Microsoft Excel skills.
• Strong analytical and problem-solving abilities.
• Excellent organisational and time management skills.
• Ability to work independently and collaboratively.
• Strong communication and stakeholder management skills.
• Ability to identify opportunities for process improvement and support change implementation.

Desirable

• Experience within the fuel, retail or distribution sectors.
• Experience using CODAS and Opera systems.
• Familiarity with Key Fuels and UK Fuels platforms.
• Experience of working across multiple sites or locations.
• Experience supporting operational improvement projects.

About us

Highland Fuels have been supplying fuel to homes and businesses around Scotland since 1957. With 11 depots across the country, we provide home heating oil and fuel for the agricultural, commercial and marine sectors. In addition we operate 15 retail forecourts from Orkney to Ayrshire. Alongside our comprehensive range of fuels, including HVO, we provide AdBlue, lubricants, tanks and telemetry, fuel cards and EV chargers.

We pride ourselves on providing excellent, friendly local service to our customers around the UK, and being a trusted fuelling partner across a wide range of industry sectors.

To apply

Please send us your CV with a cover letter to explain why you are a great fit for this role.

Benefits:

• Company pension
• Cycle to work scheme
• Free parking
• Health & wellbeing programme
• On-site parking
• Profit sharing
• Sick pay

Work Location: In person

Pay: £28,000.00-£30,000.00 per year

Benefits:

• Company pension
• Cycle to work scheme
• Employee discount
• Free parking
• Private medical insurance
• Profit sharing
• Sick pay

Work Location: In person