Film Pre Production jobs

About us:

We’re a small tight-knit team of four run by a composer working within the film and television industry. We value hard work, doing your best and the importance of life outside of work, in particular family, friends and self-care. Although we are small in numbers, we regularly work with freelancers who we consider part of the extended team, in which everyone is respected and encouraged to progress and achieve their goals.

About the role:

We are looking for a personal assistant to support the company directors with work and personal tasks as well as administration for all charitable endeavours. You will have the opportunity to work on new TV and film productions and be an integral part of supporting the delivery of the bespoke music that accompanies them, as well as new classical works, and helping the directors manage day-to-day life.

This is an office-based role with the option of flexible hours. The responsibilities are wide-ranging from admin to event planning, bookkeeping, social media work, photography/videography and more so if you have a keen interest in any of these areas then you will have the opportunity to integrate these into your role. If you enjoy working by yourself in a deadline-driven environment and having responsibility for all the work you do, this could be the role for you!

Prior experience as a personal or team assistant is beneficial but not essential. We welcome applications from those with a range of applicable skills. More information about the company will be given to applicants invited to interview for the role.

Responsibilities

• Diary management and setting up meetings
• Bookkeeping, processing invoices and expenses
• Updating insurance documents regularly
• Booking recording sessions, including time with relevant personnel
• Keeping various online platforms up-to-date, including IMDb and the company website
• Managing project budgets
• Creating reports
• Creating content for social media
• Photography/videography for social media
• Updating social media weekly
• Checking & responding to emails daily
• Renewing annual subscriptions
• Organising printing of relevant documents
• Answering requests for images and bios
• Organising gifts for clients
• Proofreading
• Planning travel and preparing itineraries
• Co-ordinating & attending Company events
• Being the first point of contact for the composer
• Handling all administration for charitable endeavours, including charitable organisations
• Personal administrative tasks such as handling energy supplier changes, car insurance etc.
• Managing office supplies
• Occasional travel
• Carrying out household errands e.g. picking up deliveries, managing returns etc.
• HR administration & assistance including recruitment, onboarding etc.
• General PA administrative tasks

Candidate Requirements:

Essential -

• Meticulous attention to detail
• Dedication to accurately completing all work
• Strong email communication skills
• Reliable internet connection
• Excellent written English
• Knowledge of popular social media platforms
• Excellent word processing and excel skills
• Calm and adaptable manner as schedules and workload change quickly and frequently
• Ability to work very well under high pressure
• Ability to multitask well between multiple admin responsibilities across more than one project at a time
• Ability to work well alone
• Comfortable working with numbers
• Naturally discreet & trustworthy
• Professional and highly personable as the role requires this candidate to liaise with many people outside of the company
• Being a good team player
• Being a self-starter and proactive in anticipating tasks
• An interest in music, film and TV

Beneficial -

• Full UK driving licence
• Experience using QuickBooks
• Experience working within the film and television industry
• Experience with photo and video editing
• Problem solving
• Knowledge of music royalties
• Experience working in a high pressure environment
• Experience managing social media accounts in a work capacity
• Experience playing an instrument

Pay: £30,000.00-£33,000.00 per year

Benefits:

• Additional leave
• Casual dress
• Company pension
• Employee discount
• Flexitime

Ability to commute/relocate:

• High Wycombe (Buckinghamshire): reliably commute or plan to relocate before starting work (required)

Application question(s):

• If you were offered the role and accepted it, when could you start work?

Education:

• GCSE or equivalent (preferred)

Language:

• English (required)

Licence/Certification:

• Driving Licence (preferred)

Work authorisation:

• United Kingdom (required)

Work Location: In person