Fire Safety Systems jobs in Lewes

Andy Sturgeon Design is seeking a part-time Studio Assistant to support our busy, award-winning garden design and landscape architecture practice.

Location: Our Practice is based in central Brighton, surrounded by vibrant amenities, including bars and beaches. The stunning South Downs are just a short distance away.

Hours: 20 hours per week, across 5 days, with flexibility around school hours and holidays if needed. The role is in-person in our Brighton office.

Salary: up to £12,500-15,000 per annum (£25,500-£30,000 FTE)

Start Date: Anticipated start date will be mid December to allow for a handover with the out-going Office Assistant.

Role Overview: As an Office Assistant, you will join a friendly and professional team, assisting senior staff, including the principal and directors. The role will report to the Financial Controller, and training will be provided as required.

Essential Requirements:

• Excellent communication skills, with a professional yet approachable telephone manner
• Strong ability to work independently and as part of a team, with excellent attention to detail and accuracy
• Exceptional organisational skills, with the ability to thrive in a busy work environment
• Strong time management skills, able to handle changing priorities and meet deadlines
• Friendly, approachable, and down-to-earth personality
• Good working knowledge of Microsoft 365 and Adobe applications, with the confidence and ability to learn new software and office systems quickly.

Job Duties:

Office Support:

• Reception and telephone answering (new enquiries, entering details into project management software)
• General office admin support
• Assist with recruitment tasks (arranging interviews, responding to emails, tracking applications and feedback)
• Assist with onboarding of new staff (under the guidance of senior team members)
• Support CPD organisation (order food and logistics as needed)
• Set up and book meeting rooms
• Assist with event, hotel, and flight bookings
• Take meeting minutes and distribute agendas
• Lead on event organisation (venues, hotels, food, travel)
• Support HR and policy-related tasks (led by Financial Controller)

Project Management/ERP Support:

• Set up new projects in project management software as soon as enquiries are received
• Enter data into project management software (project data, contacts, old project data)
• Assist with maintaining project data on project management software
• Support working towards accreditations and certifications (ISOs etc)

Health and Safety:

• Co-ordinate and maintain the practice’s health and safety systems and checklists, ensuring routine checks are completed, records are kept up to date, and any concerns are raised with the appropriate manager.
• Lead Fire Marshal duties (test fire alarms, conduct regular fire checks, arrange fire extinguisher and emergency lighting testing, provide staff induction)
• Lead First Aider duties (maintain first aid box, record and manage first aid issues, arrange PAT testing)
• Complete health and safety monitoring questionnaires
• Review and implement changes to staff display screen assessments (DSE)
• Support senior staff with health and safety issues

Facilities Management:

• Instruct cleaners for office building and monitor their performance
• Maintain cleaning supplies for the office
• Assist in organising office repairs and facilities management (e.g., boiler servicing, alarm system servicing, managing keys and fobs)
• Handle printer maintenance and consumables (paper, ink, folders)
• Monitor and order office supplies (stationery, groceries)
• Coordinate rubbish and recycling collection
• Ensure cleanliness and safety in the office environment, including kitchen, library, and meeting areas

IT & Technology Support:

· Monitor IT hardware needs and co-ordinate the purchase, setup and replacement of equipment as required

Liaise with our external IT support provider to resolve day to day issues and co-ordinate maintenance

· Maintain up to date records of IT equipment, software licences and subscriptions.

· Coordinate IT setup for new starters and equipment returns for leavers.

Please apply by email to careers@andysturgeon.com; Attaching your CV with a brief covering email introducing yourself, and answering the following 2 questions:

• What appeals to you about this role?
• Tell us about a time you spotted something that needed doing and took responsibility for sorting it out.

Pay: £25,420.00-£30,000.00 per year

Benefits:

• Company pension
• Cycle to work scheme
• Life insurance

Work authorisation:

• United Kingdom (preferred)

Work Location: In person