Freelance Secretary jobs

Personal Assistant to Founder

Location: London N3 1HH
Company: Finchley Studios
Salary: £31,190 per year full-time equivalent, pro rata for part-time hours.

About Finchley Studios

Finchley Studios is a fast-growing media and production company with more than a decade of experience across film, video, broadcasting and digital content.

Our facilities include a high-ceiling Warehouse Production Stage, premium podcast environments, a white infinity cove, green screen and blackout studios. We work with production companies, agencies, brands and corporate teams, providing professional spaces for high-quality content creation.

We are looking for a highly organised, trustworthy and proactive Personal Assistant to work directly with the founder and managing director.

Job Location, Hours and Salary

This is an in-person position based at Finchley Studios in Finchley, London N3 1HH. It is not a remote or hybrid role, so candidates must be able to travel to the studio reliably.

The position will initially be part-time, three days per week, approximately 15–20 hours in total, with the potential to become full-time depending on performance, business needs and mutual agreement.

You must be available to work evenings and weekends when required. Your three working days may include Saturdays or Sundays, and some working hours may fall outside normal office hours. This is not a fixed Monday-to-Friday, daytime-only position. Working days and times might be arranged according to the founder’s schedule and business needs.

The advertised £31,190 annual salary applies to a full-time position. Your starting part-time salary will be lower and calculated pro rata based on your agreed working hours. The full annual salary would apply if the role progresses to full-time.

The Role

The primary purpose of this role is to help the founder manage a varied range of personal tasks, appointments, arrangements and administrative matters.

You will also support selected business and operational tasks at Finchley Studios. When priority personal and business tasks are under control, you will help with targeted outreach to potential clients.

Some tasks will be important and time-sensitive, while others may be routine or practical. You should be comfortable with both, take ownership and follow matters through to completion without repeated instructions.

As you will handle personal and business information, discretion, reliability and good judgement are essential.

Responsibilities

You will:

• Manage personal appointments, bookings, reminders and correspondence.
• Research products, services, suppliers and travel arrangements.
• Present clear comparisons and recommendations when decisions are required.
• Liaise with contractors, suppliers and service providers.
• Follow up on outstanding matters until they are completed.
• Organise documents and maintain accurate records.
• Assist with practical arrangements and occasional local errands.
• Draft and send routine personal and business emails.
• Update Asana and maintain clear task lists.
• Monitor deadlines and follow up on outstanding business actions.
• Coordinate meetings, purchases and quotations.
• Prepare summaries, handovers and supporting information for team members.
• Research suitable potential clients when other priorities are under control.
• Send approved, personalised introductory emails and follow-ups.
• Record outreach activity and pass interested responses to the appropriate team member.
• Provide a weekly update on completed, outstanding and blocked tasks.

Who This Role Is For

This role is for someone who genuinely enjoys working as a Personal Assistant and directly supporting one person.

You should enjoy bringing order to a varied workload, taking care of practical details and ensuring that nothing is forgotten. You must be comfortable handling routine and sometimes mundane tasks alongside business responsibilities.

You will be proactive, resourceful and able to find solutions independently, while recognising when approval is required. Priorities may change, so you must be able to reorganise your workload while remaining calm, accurate and dependable.

You must also be comfortable with a flexible working schedule that may include weekday evenings and weekend shifts.

Skills and Experience

Previous experience as a Personal Assistant, Executive Assistant or private assistant is highly desirable. Experience supporting a founder, director, business owner or private individual would be beneficial.

Applicants should have:

• Excellent written and spoken English.
• Strong organisation, prioritisation and follow-up skills.
• Professional communication skills.
• Confidence using email, spreadsheets and task-management software such as Asana.
• Confidence using AI tools for research, organisation and communication.
• Discretion when handling confidential personal and business information.
• Availability to work onsite, including evenings and weekends when required.
• The right to work in the UK.

Experience with prospect research, cold email outreach or CRM systems would be helpful, but it is not the primary requirement.

Attitude, judgement, reliability and follow-through are more important than a particular job title.

Why Join Finchley Studios

This is an opportunity to work directly with the founder of a growing London production business.

Your primary focus will be personal assistance, with the opportunity to gain experience across business operations, coordination and client outreach. For the right person, the role can develop as trust, responsibility and business requirements grow.

Your work will help prevent important matters from being overlooked, improve coordination and give the founder more time to focus on decisions, relationships and business growth.

Job Type

• Initially part-time, three days per week.
• Approximately 15–20 hours per week.
• Evening and weekend availability required; working days may include Saturdays and Sundays.
• Potential to progress to full-time depending on performance, business needs and mutual agreement.
• Initial three-month trial, with the potential to become a long-term position.
• Work location: In person.

Pay: £31,190.00 per year

Application question(s):

• What is the first part of your postcode?
• Have you worked as a Personal Assistant before? If yes, please briefly explain who you supported and the types of tasks you handled.

Work Location: In person