Full Time jobs in Beverley

Overview

Main purpose of the role:

To assist in providing efficient, effective and timely financial support within the Trust’s finance team under the direction of the Finance Operations Manager.

To complete finance routines relating to orders, invoices, bacs, cheques, income and the receipt and distribution of goods and services.

The role involves all elements and services for a large and diverse organisation from initial requisition and sourcing, to ordering, receipting satisfactory delivery and ultimately approving invoices to pay.

To contribute to the development and implementation of Trust policies and procedures with regards to the acquisition of goods and services.

Communicate with suppliers and other third parties for any queries relating to the purchasing cycle.

To act as an integral part of the Trust's central team and as such to contribute to the overall aim of the trust, working within agreed deadlines, policies and procedures.

Responsibilities

• Establish and maintain good relationships with all Trust Academies, learners, parents/carers, colleagues, suppliers and contractors regarding payments and assisting with all queries.
• Process orders, receive delivered goods and process invoices in line with the Trust’s authorisation levels and financial procedures, ensuring attention to the validity and accuracy of the ledger codes and VAT details.
• Provide assistance to staff regarding financial issues, for example, placing and following up orders, advising on best value, providing details of alternative suppliers.
• Be instrumental in the prompt processing of transactions through efficient and effective working methods.
• Prepare payment runs and information required for ad hoc payments, ensuring that suppliers are paid in accordance with agreed terms.
• Liaise with the Finance Business Partner in relation to prepayments, accruals and contract renewals.
• Support the operating and monitoring of all Academy accounts and budgets and the reconciliation of transactions.
• Assist in the preparation of management information regarding finance as required by the Finance Operations Manager and Director of Finance.
• Assist with the setting up and maintaining of archive files and historic data in line with the Trust’s policies.
• Prompt reconciliation of supplier statements including follow up of discrepancies and resolving queries.
• Consult with suppliers, contractors, other schools/academies and organisations, budget holders and address queries as required by the Finance Operations Manager.
• Ensure appropriate use of the purchasing card for on-line purchases.
• Assist and support with internal/external audits as required.
• Contribute to the evaluation and development of financial systems and procedures as required.
• Undertake bookings of accommodation and travel.
• Assist in the documentation of finance department tasks and procedures as required.
• Develop knowledge and skills to enable effective working relationships and ability to provide cover for Finance Team colleagues if required.

Skills

• Essential
• Excellent communication skills
• Experience of working within a finance role
• IT skills including use of accounting software and spreadsheets including Microsoft Excel
• Ability to establish courteous professional relationships with colleagues at all levels
• Ability to work using own initiative
• Ability to resolve problems
• Ability to ensure confidentiality of information
• Accuracy of work
• Ability to work to deadlines and with minimal supervision
• Desirable
• Knowledge of financial policies and procedures
• Knowledge of accounting procedures and practices
• Experience of developing internal systems and their controls
• Experience of working in a financial role within an AcademyThis role offers valuable experience for those aspiring to build a career in finance, with opportunities for professional development within our organisation

Qualifications and Training

Essential

• Good standard of basic education including Maths and English GCSE or equivalent

Values and Personal Competencies

Essential

• Excellent people skills
• Energy and enthusiasm
• Self-motivation
• Excellent organisational skills
• Sense of humour
• Flexibility and adaptability
• Listening skills

Desirable

• Strong adaptability to change and development
• Committed to the values and vision of the Trust
• Team focused with the ability to work independently and take initiative
• Committed to equality, diversity and inclusion
• Strong morals, ethics and sound judgement
• A role model of the Trust’s Values

Pay: £27,709.00-£28,608.00 per year

Benefits:

• Company pension
• Cycle to work scheme
• Free flu jabs
• Free parking
• On-site parking
• Sick pay

Work Location: In person