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Job Post Details

Aspect Maintenance logo
PPM Contracts Manager
Aspect Maintenance
·
2.3
Chessington KT9 2NY
•
Hybrid work
From £50,000 a year
Full-time
Apply now

Job details

From £50,000 a year
Full-time
Hybrid work in Barwell Business Park, Leatherhead Road, Chessington KT9 2NY

Full job description

Job Title: PPM Contracts Manager

Salary: £50,000.00 - £60,000 OTE £70,000 (Bonus after 3 months probation)

Location: Hybrid / Remote

Position Type: Full-Time

Role Overview:

The PPM Contracts Manager is responsible for the strategic planning, procurement, mobilization, and day-to-day oversight of all Planned Preventative Maintenance (PPM) contracts across our estate portfolio. This role ensures that all building services, fabric, and plant equipment are maintained to the highest standards of safety, operational efficiency, and statutory compliance.

You will act as the primary bridge between external service providers and internal stakeholders, managing multi-million-pound budgets and ensuring strict adherence to Service Level Agreements (SLAs) and Key Performance Indicators (KPIs).

Key Responsibilities

Contract & Vendor Management

  • Performance Oversight: Monitor and manage external PPM contractors, ensuring all maintenance activities are delivered in accordance with agreed SLAs, KPIs, and contract specifications.
  • Relationship Management: Act as the primary point of contact for service providers, holding regular performance reviews and addressing any service shortfalls or disputes.
  • Procurement & Tendering: Lead the commercial tendering process for new maintenance contracts, including drafting technical scopes of work, evaluating bids, and managing the mobilization of new vendors.

PPM Strategy & Operations

  • Maintenance Scheduling: Develop, implement, and optimize the annual PPM calendar utilizing the organization's Computer-Aided Facility Management (CAFM) system.
  • Asset Lifecycle Management: Maintain and audit the comprehensive asset register, ensuring lifecycle planning and replacement strategies are aligned with long-term capital expenditure (CapEx).
  • Operational Alignment: Coordinate PPM schedules with site managers to minimize operational downtime and disruption to core business activities.

Compliance, Health & Safety

  • Statutory Compliance: Ensure all PPM activities strictly comply with relevant statutory legislation, British Standards (BS), SFG20 guidelines, and local health and safety regulations.
  • Documentation & Auditing: Maintain impeccable, audit-ready maintenance records, statutory certificates, and compliance logs.
  • Risk Management: Review and approve contractors’ Risk Assessments and Method Statements (RAMS) and ensure strict adherence to Permit to Work systems.

Financial & Budgetary Control

  • Budget Accountability: Manage the allocated annual PPM budget , ensuring cost-effective service delivery and identifying cost-saving opportunities.
  • Variation Management: Review and validate contractor invoices, variations, and quotes for remedial or reactive works arising from PPM inspections.

Skills and Qualifications

Desirable:

  • Experience: Minimum of 3–5 years of proven experience in Facilities Management, Contract Management, or building services engineering.
  • Technical Knowledge: Strong understanding of hard facilities management services (HVAC, electrical distribution, plumbing, fire safety systems) and industry maintenance standards (e.g., SFG20).
  • Systems: Proficiency in using advanced CAFM/CMMS systems (e.g., Maximo, Planon, Concept Evolution) and MS Office Suite.
  • Commercial Acumen: Strong experience in contract drafting, negotiation, and financial budget management.

Qualifications & Certifications

Preferred:

  • Qualifications: A degree or equivalent professional qualification in Facilities Management (IWFM Level 4/5), Building Services, or a related Engineering discipline.
  • Certifications: NEBOSH General Certificate or IOSH Managing Safely.

#INDMAN

Pay: From £50,000.00 per year

Work Location: Hybrid remote in Chessington KT9 2NY

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