Golf Club jobs in Otley

Office Manager

Salary: Competitive and dependent on experience
Hours: 30–40 hours per week (Monday to Friday). Flexible for the right candidate.

About Us

Headingley Golf Club is one of Yorkshire's leading private members' golf clubs, offering an outstanding golf course, excellent facilities, and a welcoming community atmosphere. We are seeking an organised, professional, and customer-focused Office Manager to join our team and play a key role in the smooth running of the Club.

The Role

Reporting directly to the General Manager, the Office Manager will be responsible for the day-to-day administration of the Club and will act as a key point of contact for members, visitors, suppliers, and staff. This is a varied and rewarding role that requires excellent organisational skills, attention to detail, and the ability to manage multiple priorities within a busy office environment.

Key Responsibilities

• Manage the day-to-day administration of the Club office.
• Act as the first point of contact for member enquiries, visitors, and telephone calls.
• Maintain accurate membership records and databases.
• Process memberships, subscriptions, and member communications.
• Support the General Manager with invoicing and administrative processes.
• Support the organisation of Club competitions, events, and functions.
• Support event planning, diary management, booking administration, and associated processes.
• Monitor and manage office stationery supplies, ensuring stock levels are maintained and orders are placed as required.
• Prepare correspondence, reports, and meeting documentation as required.
• Maintain filing systems and ensure compliance with data protection regulations.
• Liaise with suppliers, contractors, and external stakeholders.
• Support the General Manager with operational and administrative projects.
• Assist in the management of Club policies, procedures, and compliance requirements.

Skills & Experience

The successful candidate will have:

• Previous experience in an office management, administration, or similar role.
• Excellent organisational skills and strong attention to detail.
• Outstanding customer service and communication skills.
• Proficiency in Microsoft Office applications, particularly Word, Excel, and Outlook.
• The ability to prioritise workload and work effectively under their own initiative.
• A professional, friendly, and approachable manner.
• Experience working in a busy office environment.

Desirable

• Experience within a golf club, sports club, hospitality venue, or membership organisation.
• Knowledge of golf club management systems and competition software.

What We Offer

• Competitive salary based on experience.
• Flexible working hours for the right candidate (30–40 hours per week).
• A friendly and supportive working environment.
• The opportunity to work within one of Yorkshire's most respected members' golf clubs.
• Staff benefits including golf privileges & discount on food and beverage.

How to Apply

Please send your CV and a covering letter outlining your suitability for the role to:

General Manager
Headingley Golf Club
Email: gm@headingleygolfclub.co.uk

Application Note

Closing date for applications is Sunday 12th July.

Due to the anticipated volume of applications, we regret that we may not be able to respond individually to every applicant. If you have not heard from us by 19th July, please assume that your application has been unsuccessful on this occasion.

Benefits:

• Company events
• Company pension
• Discounted or free food
• Free parking
• On-site parking

Work Location: In person