Skip to main content
Post your CV and find your next job on Indeed!

Kent Medical Secretarial Services jobs

Sort by: -
    • Maintain diaries, arrange appointments, meetings and provide a secretarial service for all staff within the school.
    • RESPONSIBLE FOR: Up to a maximum of 5 staff.
    • View all Education Authority jobs - Kilkeel jobs
    • Salary Search: Executive Officer salaries in Kilkeel
    • See popular questions & answers about Education Authority
  • View similar jobs with this employer
    • Provide information e.g. medical personnel, social services agency personnel etc.
    • Maintain diaries, arrange appointments, meetings and provide secretarial…
  • View similar jobs with this employer
    • Maintain diaries, arrange appointments, meetings and provide a secretarial service for all staff within the school.
    • Receive, receipt and account for all cash.
    • To create new patients medical records.
    • Culling & tagging of all new medical records.
    • To retrieve patients medical records for various clinics and surgeries.
    • Previous experience within the financial services sector is desirable.
    • Competitive Benefits: Private medical cover, pension matching, and enhanced parental…
    • Medical administrative / medical PA experience (essential).
    • Experience with medical or medico-legal practice is desirable but not essential.
    • Experience Previous experience of secretarial/admin role.
    • Liaise with medical school to ensure smooth running of practice teaching programmes.
    • Warm, personable and focused on providing excellent customer service.
    • ⁠Providing secretarial and administrative support to consultants and the wider clinical…
    • Understanding of conditions of service applicable to rostering.
    • The post holder will prepare and manage daily and weekly rosters, coordinating cover for…
    • Knowledge of NHS services and referral processes.
    • It is responsible for receiving, screening and clinically triaging referrals, ensuring service users are…
    • Future plans to enhance benefits further, including exploring medical insurance.
    • 25 days holiday plus bank holidays, with an additional day for every two years…
    • Various policies to support your mental wellbeing, including a robust behavioural health network with counselling and coaching services.
    • We are looking for a Legal Secretary to join CSG, supporting our lawyers within our Property service line.
    • Previous secretarial/administration experience is…
    • The team advise on medical insurance coverage, health law advice, and regulatory matters and represent clients at inquests and judicial reviews.
    • Providing general administrative and secretarial support across the office and wider business.
    • You’ll provide day-to-day administrative support to colleagues…
Executive Officer
Education Authority
·
4.1
Kilkeel
£31,022 - £32,597 a year
Permanent, Full-time
Apply on company site

Job details

Here’s how the job details align with your profile.

Pay

£31,022 - £32,597 a year

Job type

Permanent
Full-time

Shift and schedule

Monday to Friday

Full job description

Job Reference:

26006541)

Primary Location

: Down-Kilkeel-Kilkeel High School
Contract Type : Permanent
Duration of Contract/Contract End Date : N/A
Status : Full-Time
Contract Options : All Year Round (E.g. 52 week contract)
Hours per Week : 36 hours p/week
Working Pattern : Monday to Friday
Grade/Scale : Executive Officer | NJC pt 17- 20 | £31,022 - £32,597 per annum
Additional Allowance(s) : Not Applicable
Anticipated Interview Date(s) : TBC
Additional Information: N/A
JOB DESCRIPTION
JOB TITLE: Executive Officer
REPORTS TO: School Principal
RESPONSIBLE FOR: Up to a maximum of 5 staff

JOB PURPOSE
  • To be responsible for the organisation and management of the school office and staff and
  • provide administrative, clerical and secretarial support to the Principal, school staff and
  • Board of Governors.
MAIN DUTIES AND RESPONSIBILITIES
Supervision
  • Supervise appropriate staff including the management and allocation of duties. (Supervision is defined as having full permanent accountability for planning and co-ordinating the quantity and quality of work as well as managing issues relating to discipline and welfare.)
  • Identify and provide on the job training to appropriate staff.
General Administrative Processes and Records
  • Provide administrative, clerical and secretarial support for school staff and Board of Governors.
  • Develop, maintain and operate manual and/or computerised information systems in connection with pupils, staff, budgets, meals, maintenance, examinations, care, medical services, recruitment, transport, etc.
  • Complete and submit all returns/records as required.
  • Contact with relevant personnel to receive and provide information.
Purchasing and Supplies Administration
  • Operate/oversee requisitioning procedures, including the ordering, purchasing, receiving, checking, storage and distribution of resources.
  • Stock control of resources.
  • Arrange for the maintenance of equipment in association with other school and Board staff.
Finance
  • Receive, receipt and account for all cash.
  • Bank monies and maintain banking records.
  • Communicate with relevant personnel and provide assistance in relation to financial procedures.
Reception, Secretarial and Secretariat
  • Operate the telephone/switchboard, receive visitors and provide hospitality as required.
  • Provide word processing/typing, filing, duplication and photocopying word processing in support of administrative processes, including the use of E-mail, intranet and internet facilities, where appropriate.
  • Sort, screen and distribute all mail.
  • Ensure the secure storage of valuable items and confidential documentation.
  • Draft correspondence, obtain and update lists of guests, issue invitations, prepare tickets and programmes as required for school functions.
  • Maintain diaries, arrange appointments, meetings and provide a secretarial service for all staff within the school.
  • Communicate on a regular basis with professional staff from outside agencies in order to receive/provide information e.g. medical personnel, social services agency personnel etc.
  • Keep staff, pupils and parents informed of matters relating to school activities.
  • Service meetings and draft minutes as required.
Other Duties
Assist work placement students with practical tasks and assignments within the school office (where appropriate).
Such other duties as may be assigned within the level of the job.
This job description will be subject to review in light of changing circumstances and is not intended to be rigid and inflexible but should be regarded as providing guidelines within which the individual works. Other duties of a similar nature and appropriate to the grade may be assigned from time to time.
In accordance with Section 75 of the Northern Ireland Act (1998), the post-holder is expected to promote good relations, equality of opportunity and pay due regard for equality legislation at all times.

PERSON SPECIFICATION
NOTES TO JOB APPLICANTS

  • You must clearly demonstrate on your application form under each question, how, and to what extent you meet the required criteria as failure to do so may result in you not being shortlisted. You should clearly demonstrate this for both the essential and desirable criteria, where relevant.
  • You must demonstrate how you meet the criteria by the closing date for applications, unless the criteria state otherwise.
  • The stage in the process when the criteria will be measured is outlined in the table below.
  • Shortlisting will be carried out on the basis of the essential criteria set out in Section 1 below, using the information provided by you on your application form.
  • Please note that the Selection Panel reserves the right to shortlist only those applicants that it believes most strongly meet the criteria for the role.
  • In the event of an excessive number of applications, the Selection Panel also reserves the right to apply any desirable criteria as outlined in Section 3 at shortlisting, in which case these will be applied in the order listed. It is important therefore that you also clearly demonstrate on your application form how you meet any desirable criteria.

SECTION 1 - ESSENTIAL CRITERIA

The following are essential criteria which will initially be measured at the shortlisting stage and which may also be further explored during the interview/selection stage. You should therefore make it clear on your application form how, and to what extent you meet these criteria. Failure to do so may result in you not being shortlisted.
Factor
Essential Criteria
Method of Assessment

Qualifications/ Experience
Have either (A) or (B):
(A)

NVQ 3 or BTEC National (or an equivalent or higher level qualification) in Business/ Administration or Finance

PLUS a minimum of two years’ demonstrable experience of working in an administrative role in an office environment
OR

(B)

Have a minimum of five years’ experience of working in an administrative role in an office environment

AND
Have a minimum of one year’s demonstrable experience in the management and supervision of staff
AND
Demonstrable experience of purchasing and supplies administration
Shortlisting by Application Form

Skills / Abilities
Evidence of proficiency in the use of computer packages, to include use of Microsoft Word, Excel, PowerPoint and Outlook.
Shortlisting by Application Form

SECTION 2 - ESSENTIAL CRITERIA

The following are additional essential criteria which will be measured during the interview/selection stage.
Factor
Essential Criteria
Method of Assessment

Knowledge
Evidence of knowledge of:
  • The requirements of an Executive Officer.
  • General office administrative processes and records.
Interview

Skills / Abilities
Proven effective planning and organisational skills and an ability to work under pressure to meet deadlines.
Evidence of a customer focused approach to work
Demonstrable people management and team skills to successfully motivate and manage others.
Evidence of sound interpersonal and communication skills.
Interview

Values Orientation
Evidence of how your experience and approach to work reflect the school’s values/ethos.


The Education Authority is an Equal Opportunities Employer

Let Employers Find YouUpload Your Resume