Legal jobs in Fife

Utopian Professional Recruitment is excited to partner with a leading client to recruit a Legal PA to join their Office Services Team in Edinburgh City Centre.

This is a fantastic opportunity to contribute to a high-performing legal department, working as part of a supportive and purpose-driven team, and playing a key role in ensuring smooth and efficient PA and Administrative support within our clients’ Land & Property Department.

Your main responsibilities will include:

• Full responsibility for client matter administration, operational support, financial coordination, and workflow oversight, ensuring legal colleagues can focus exclusively on delivering legal advice to clients
• You will provide PA support, identifying requirements in advance and ensuring Partners and lawyers are consistently equipped with all information, documents, and resources necessary for the effective management of their workloads
• Full ownership of diary management, ensuring all meetings, deadlines, internal commitments, and absence periods are accurately recorded and updated
• Act as the first point of contact for Partners, managing their inboxes with discretion, prioritising communications, drafting responses where appropriate, and ensuring all actions are progressed in a timely manner
• Using your own judgement in triaging enquiries
• Maintaining absolute confidentiality and professionalism when handling sensitive client, team, or financial information
• Provide end‑to‑end administrative oversight of matters, ensuring all documents, correspondence, and compliance records are maintained accurately and filed correctly
• Support client matter opening and closing processes, coordinating with relevant support teams to ensure compliance with Firm requirements
• Preparation of meeting packs, ensuring timely distribution ahead of all scheduled meetings
• Overseeing the flow of incoming and outgoing correspondence, directing to the appropriate lawyer and ensuring external mail is dispatched within required timescales
• You will arrange all internal and external meetings on behalf of Partners and the legal team, including room bookings, technology setup, equipment, and hospitality requirements are organised in a timely manner
• Coordinate travel arrangements ensuring all associated logistics are confirmed and documented
• Assist Partners with coordination of business development and marketing activities, including event preparation, meeting support, and maintaining client contact records where required
• Support other PA’s with cover as required during periods of absence or peak workload
• Provide administrative support for financial processes including billing, Cashroom activity, fee letter preparation, bank transfer requests
• Work closely with the Finance team to ensure accuracy, completeness, and timely processing of all financial tasks. Generate reports and drafts fee communications to clients
• Assist with CMI and AML processes for the team, ensuring all compliance obligations are met in line with internal risk and regulatory requirements

To be considered for this opportunity we are looking for the following background / experience:

• Previous PA experience; Legal PA experience would be advantageous but is not essential
• Strong organisation and confident communication skills will be essential as is experience using Microsoft Office packages
• Full training will be given on other platforms which are used in the business
• You will have strong attention to detail and interpersonal skills with the ability to work on own initiative and prioritise own workload
• A high level of discretion and confidentiality is a requirement of this role as you will be exposed to sensitive information
• You with the opportunity to build on your career and realise your ambitions in an environment with an unrivalled reputation, and a commitment to our colleagues as individuals
• Our client invests in the development of their talent and provide outstanding training opportunities within a congenial working environment
• You will be able to multi-task and meet deadlines as well as be pro-active and have strong problem-solving skills
• A very high level of discretion and confidentiality is a requirement of this role, as you will be exposed to sensitive client data and confidential documents/information.

Reward:

• Hours of Work – Monday to Friday 9-5pm (33.75hrs per week)
• This role will initially be office based but our client does support flexible/hybrid working once probation is completed
• Full Time, permanent contract
• Salary – Excellent and will be discussed at time of application
• Generous holiday allowance
• Pension
• In between Christmas and NY office closure

Next Steps:

For further information, please apply by emailing your CV to Utopian Professional Recruitment ASAP.

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Whilst Utopian Professional Recruitment strives to get in touch with all our applicants, it is not always possible. If you have not heard back from us within 5 working days after sending us your CV unfortunately you have not been shortlisted for this position.

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Work Location: In person