Level Manager jobs in Aldershot

Location: London/Guildford , hybrid (typically 3 days office-based), with regular travel between offices
Hours: Full-time, permanent (37.5 hours per week)
Reports to: Operations Director
Direct reports: 1–2 Accounts Assistants (AR/AP)
Key relationships: Overseas Senior Account Manager, Regional Shared Services team, Project Directors and Managers, site-based staff

About Us

Core Group UK is a specialist commissioning management consultancy. We deliver projects across the UK in sectors such as data centres, healthcare, commercial and infrastructure. We have offices in Guildford and Bristol, and most of our team works on client sites. As part of NV5, we combine the autonomy of a growing UK business with the support and stability of an international group.

The Role

This is a key leadership role. You'll own the back office of the UK business: administration, project administration, finance, HR, documentation and bids. Your work keeps the business running smoothly so our engineers can focus on delivery.

You'll handle matters locally and on your own initiative. Specialist finance support comes from our overseas Senior Account Manager, and the group's Regional Shared Services team provides high-level and specialist advice. This role suits someone who enjoys variety, takes ownership and likes improving how a business works.

What You'll Do

Finance & Accounting:

• Lead, support and develop the AR/AP team
• Oversee accurate and timely invoicing, credit control and supplier payments
• Monitor cash flow, aged debt and WIP, and step in on overdue accounts
• Keep bookkeeping and reconciliations accurate, and provide month-end and year-end inputs
• Work with the overseas Senior Account Manager on audit, VAT, budgets and forecasting
• Coordinate payroll inputs with the payroll provider or group

Human Resources:

• Manage the employee lifecycle: recruitment admin, offer letters, contracts, right-to-work checks, onboarding and leavers
• Maintain HR records, absence and holiday tracking, and training and competency records
• Advise managers on day-to-day HR matters, escalating complex cases to Regional Shared Services
• Keep HR policies and the employee handbook current and compliant with UK employment law
• Coordinate benefits, pension auto-enrolment and the annual review cycle

Project Administration:

• Set up new projects, including contracts, purchase orders, project codes and client onboarding
• Coordinate site mobilisation: inductions, accreditations (CSCS, SSSTS/SMSTS etc.), PPE, travel and accommodation
• Manage timesheets, expenses and resource tracking for site-based staff
• Support Project Managers with documentation, client reporting and project close-out

Operations & Office Management:

• Run both offices day to day, including facilities, suppliers, insurance, IT coordination, vehicles and equipment
• Act as the main link between the UK business and group support functions
• Find and carry out improvements to processes, systems and controls as the business grows

Documentation & Compliance:

• Own document control, templates and procedures across the business
• Maintain accreditations and memberships (ISO 9001/14001/45001, CHAS, Constructionline, SafeContractor etc.)
• Ensure compliance with GDPR, health and safety administration and group policies
• Coordinate internal and external audits

Bids & Tenders:

• Coordinate PQQs and tender submissions, managing portals, deadlines and compliance documents
• Maintain the bid library of CVs, case studies, policies and standard responses
• Work with technical leads, who provide the technical content, to deliver high-quality, compliant submissions
• Track the bid pipeline and win rates

Reporting:

• Produce monthly management reports and KPIs for the Managing Director and group

What Success Looks Like in Year One

• Invoicing, credit control and aged debt under control, with clear month-end reporting
• HR records, contracts and policies complete, compliant and well organised
• Smooth mobilisation of site staff with no compliance gaps
• A working bid library and a reliable tender submission process
• Accreditations maintained and audits passed
• At least two process or system improvements delivered

What You'll Bring

Essential:

• 5+ years in an Operations, Office, Business or Finance & Admin Manager role covering several back-office functions
• 2+ years of line management or supervision
• 3+ years of hands-on AR/AP, credit control and basic bookkeeping
• 2+ years of practical UK HR experience (contracts, onboarding, absence, routine employee relations)
• Experience in an SME or a fast-paced, multi-site business
• Highly organised, able to juggle competing priorities with minimal supervision
• Confident communicator with directors, site staff, clients and international colleagues
• Strong MS 365 skills (especially Excel) and experience with accounting software (Xero, Sage or similar)
• Full UK driving licence (for travel between offices)

Desirable:

• Experience using Deltek Vantagepoint
• Experience in construction, M&E, engineering or professional services
• Bid or tender coordination experience, ideally in construction
• Knowledge of ISO management systems and construction accreditations
• Experience working within a subsidiary of a larger or international group
• AAT (Level 3+), CIPD (Level 3+) or a similar qualification

Personal Qualities

• Proactive and practical, with a sense of ownership
• Builds and improves processes rather than just following them
• Discreet and trustworthy with confidential information
• Calm under pressure and adaptable

What We Offer

• Discretionary bonus of up to 10%
• 25 days annual leave plus bank holidays, rising with service
• Hybrid working
• Funded professional development (AAT, CIPD or bid management training)
• A broad, autonomous role shaping operations in a growing business, with the backing of an international group

Pay: From £45,000.00 per year

Benefits:

• Casual dress
• Company pension
• Free parking
• On-site parking

Ability to commute/relocate:

• Guildford, Surrey: reliably commute or plan to relocate before starting work (required)

Experience:

• Finance & credit control: 3 years (required)
• UK HR: 2 years (required)
• Back Office Management: 2 years (required)

Work authorisation:

• United Kingdom (required)

Location:

• Guildford, Surrey (preferred)

Work Location: In person