Purpose

Employed by M&G, this role will support BauMont Real Estate Capital, a specialist real estate investment manager within M&G’s Private Markets business. The successful candidate will play a key role in ensuring the smooth running of day-to-day operations and providing high-quality support to senior stakeholders across the business based in London and Paris.

Key responsibilities

• Personal Diary Management: provide highly skilled and organised daily management of individual senior Managers diaries.

• Team Diary Management : co-ordinate and diarise large or complex meetings.

• Travel / Itinerary: coordinate and book travel for colleagues.

• Deal with Correspondence and General Issues: manage incoming correspondence and where appropriate take responsibility for dealing with issues autonomously through to completion.

• Governance submissions: complete Gifts & Hospitality submissions for colleagues.

• Expenses: submit expenses for individuals in the team.

• Events: assist with planning and organising of events and the co-ordinate the team’s attendance at industry events such as MIPIM and EXPO.

• Meeting Preparation / Collation of Documents: Ahead of large meetings ensure all documentation, venue details and other relevant information has been collated and distributed.

• Document Creation: prepare high quality documentation as requested, including but not limited to Powerpoint presentations, Excel spreadsheets, reports, agendas, minutes, letters etc.

• Team Support: assist with tasks such as setting up new starters, management of leavers from the business and manage ARC for systems access for the team.

• Ordering stationery: order company branded items such as business cards.

• Investment Committee: support the organising and administration of Investment Committee meetings.

• Subscriptions: manage subscriptions to professional publications.

• Website management: update website with press releases, team bios and important company news.

• Invoices and payments: assist with sending out invoices, processing invoices and setting-up payments.

• Admin Support: assist with circulating messages to the BauMont team and be point of contact on the team for administration related tasks.

Requirements and experience

• Proven track record in providing high quality support to senior individuals at Director / Board level

• Experienced in handling sensitive and confidential information/matters

• Confident to work autonomously, with initiative, ‘managing upwards’ as required

• Experienced in supporting a number of colleagues across teams

• Ability to prioritise demanding workloads and to juggle multiple competing priorities

• Highly organised and efficient

• Knowledge of or a willingness to learn the M&G and BauMont business processes and systems

• Advanced skills in Microsoft applications e.g. Word, Powerpoint, Excel, Outlook, Copilot