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    • Experienced in a medical administrative or coordination role.
    • Assist with invoicing checks and general accounts administration (desirable).
    • You'll also receive 30 days' annual leave every year (plus bank holidays and extra leave after operations), free medical and dental care, cheaper living costs,…
    • Your responsibilities include overseeing the daily administration of benefits such as pensions, healthcare, life assurance, and flexible options.
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    • This role is ideal for someone who has a solid HR foundation and is ready to move beyond administration into a true advisory position.
    • What you'll be doing:
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    • You'll also receive 30 days' annual leave every year (plus bank holidays and extra leave after operations), free medical and dental care, cheaper living costs,…
    • Support day-to day HR administration, including maintaining employee records, issuing contracts of employment, and preparing HR reports.
    • You'll also receive 30 days' annual leave every year (plus bank holidays and extra leave after operations), free medical and dental care, cheaper living costs,…
    • You'll also receive 30 days' annual leave every year (plus bank holidays and extra leave after operations), free medical and dental care, cheaper living costs,…
    • You'll also receive 30 days' annual leave every year (plus bank holidays and extra leave after operations), free medical and dental care, cheaper living costs,…
    • Benefits: 28 days annual leave increasing with length of service, plus 4 public holidays, medical cash back scheme, life insurance, private pension, staff…
    • Reporting to: Assistant Services Manager.
    • Salary/Hourly rate: £13.60 (£26,520/annum based on 37.5 hours/week) + Competitive benefits & Overtime Rates.
    • You'll also receive 30 days' annual leave every year (plus bank holidays and extra leave after operations), free medical and dental care, cheaper living costs,…

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Job Post Details

Occupational Health Administrator - job post

OH3 Ltd
Edinburgh EH2 2AZ•Hybrid work
£26,200 - £28,000 a year - Part-time, Full-time
Responded to 75% or more applications in the past 30 days, typically within 1 day.

Job details

Pay

  • £26,200 - £28,000 a year

Job type

  • Part-time
  • Full-time

Location

Edinburgh EH2 2AZ•Hybrid work

Benefits

Pulled from the full job description

  • Employee discount
  • Employee assistance programme
  • Store discount
  • Company pension
  • Health & wellbeing programme

Full job description

Job Overview
Occupational Administrator

Salary: £26,200 – £28,000 (pro rata for part-time)
Hours: Full-time
Location: Edinburgh at least 3 days per week, hybrid considered for other days

The Role

We are looking for an organised and proactive Occupational Health Clinic Coordinator / Administrator to support the delivery of both off-site and clinic-based clinics. This is a varied role requiring strong attention to detail, efficient task management, and excellent communication skills.

Key Responsibilities

  • Coordinate occupational health clinics, including supporting Service Delivery manager for off-site clinic bookings.
  • Act as a main point of contact for clinicians, managers, and clients in Scotland and liase with the other OH3 clinics.
  • Build strong working relationships with staff and client organisations
  • Arrange mobile clinic logistics, where required
  • Process referrals and clinic arrangements accurately and efficiently
  • Send, monitor, and follow up online form links for onboarding and health questionnaires
  • Booking and monitoring appointments
  • Process OH certificates at the end of the clinics
  • Process and send Approved OH reports following GDPR and consent procedures.
  • Maintain clear task lists and manage workloads productively
  • Support the manager with:
  • Equipment calibration, records, and compliance
  • Timely repairs and servicing
  • Maintain accurate records and systems
  • Assist with invoicing checks and general accounts administration (desirable)
  • Diary Management for Clinical Director

About You

  • Experienced in a medical administrative or coordination role
  • Highly organised with strong attention to detail
  • Confident communicator with a professional, friendly approach
  • Skilled and confident working with Word, Excel, digital systems and online forms
  • Experience in healthcare, preferably occupational health
  • Invoicing/accounts experience is an advantage
  • Good resilience, can-do attitude
  • What We Offer
  • Initial Salary £26,200 – £28,000 (pro rata) otherwise by negotiation if higher level experience
  • Good role development opportunities
  • Full-time preferred
  • Supportive team environment
  • A key role supporting workforce health and wellbeing
  • Staff benefits – Private GP, EAP, Physio and dietician services
  • Discounts and Salary sacrifice benefits
  • Pension scheme

How to Apply

Apply via Indeed with your CV and a short supporting statement.

Job Types: Full-time, Part-time

Pay: £26,200.00-£28,000.00 per year

Expected hours: No less than 37.5 per week

Benefits:

  • Company pension
  • Employee discount
  • Health & wellbeing programme
  • Store discount

Work Location: Hybrid remote in Edinburgh EH2 2AZ

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