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    • You will be responsible for organising several meetings, as well as distributing documentation and taking minutes for them.
    • View all University College London Hospitals NHS Foundation Trust jobs - London jobs - Assistant jobs in London
    • Salary Search: Assistant Divisional PA salaries in London
    • See popular questions & answers about University College London Hospitals NHS Foundation Trust
    • Experience with RIS, PACS, or medical software (desirable but not essential).
    • Vauxhall London| Hybrid (1 day WFH once fully trained)*.
    • To retrieve medical records and assist the completion of medical/insurance records.
    • File patient records and correspondence in patient medical records.
    • Ensure effective communication between clinicians, administrative staff and external healthcare providers.
    • Ensure referrals, correspondence and administrative…
    • Excellent knowledge of medical terminology and healthcare administration.
    • Experience preparing medical correspondence, reports and referral letters.
    • Maintaining strict confidentiality when handling medical and personal information.
    • Confident working with detailed medical records and written information.
    • You will provide a professional, efficient, and compassionate service to patients, clinicians, and colleagues.
    • Assist with maintaining the referrals database.
    • This is an excellent opportunity for someone with previous medical secretarial experience who thrives in a fast-paced setting and is confident managing clinical…
    • Managing administrative tasks within the department as required.
    • You will also be required to complete some administrative tasks within the department and also…
    • Managing administrative tasks within the unit that include:
    • You will also be involved with administrative tasks to provide support to the clinical and clerical…
  • View similar jobs with this employer
    • Supporting both inpatient and outpatient departments with administrative duties.
    • £13.50 per hour, Mon-Fri - 17-20 hours per week.*.
    • Previous administrative or office-based experience.
    • An understanding of NHS procedures and medical terminology.
    • Support referral processing and tracking.
    • Experience undertaking medical reception and administrative duties.
    • Excellent nursing, reception and administrative support.
    • A permanent, part-time position.
    • Answering any queries or questions from patients.
    • Liaising with third party care providers.
    • Provide support to all GPs and Nursing staff.
    • Core to the role is the responsibility of all private letters, medical reports and supplying medical records to patients.
    • 8am -6.30pm 4days a week*.

Job Post Details

Assistant Divisional PA
University College London Hospitals NHS Foundation Trust
·
3.6
London NW1 2PG
£34,186 - £37,389 a year
Part-time
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Job details

£34,186 - £37,389 a year
Part-time
London NW1 2PG

Full job description

You will work alongside the Divisional PA to support them in the organisational tasks that the division requires. You will also be required to have a level of knowledge to explain and guide members of the division through the different systems we use at the Trust.

We expect you to be hard working, engaged and supportive towards your colleagues. You will have to learn and practice a number of different administrative and system functions, and to offer feedback and suggestions to improve the service.

You will be responsible for organising several meetings, as well as distributing documentation and taking minutes for them. There is also a wide range of ad hoc administrative and office duties the postholder will be responsible for.

We are a small but complex division, covering many different aspects of infectious diseases and tropical medicine. We operate an outpatient clinic as well as an emergency walk-in service, antibiotic infusion service and pre-travel clinic. The division also consists of an inpatient ward, the Infection Prevention and Control team, a mobile x-ray and vaccination unit and a team of specialist travel health nurses.

We have spent many years building a tight-knit, friendly, welcoming and warm environment to work in. As we are relatively small, everybody gets to know each other which creates an open, informal and safe working culture. We believe people should enjoy their work and have fun, as well as working hard to provide a top class service.

We have an ongoing process to improve our staff’s working lives and regularly seek feedback from everyone as how to achieve this.

University College London Hospitals NHS Foundation Trust (UCLH) is one of the most complex NHS trusts in the UK, serving a large and diverse population. We provide academically led acute and specialist services, to people from the local area, from throughout the United Kingdom and overseas. Our vision is to deliver top-quality patient care, excellent education, and world-class research.

We provide first-class acute and specialist services across eight sites:

  • University College Hospital (incorporating the Elizabeth Garrett Anderson Wing)
  • National Hospital for Neurology and Neurosurgery
  • Royal National ENT and Eastman Dental Hospitals
  • University College Hospital Grafton Way Building
  • Royal London Hospital for Integrated Medicine
  • University College Hospital Macmillan Cancer Centre
  • The Hospital for Tropical Diseases
  • University College Hospital at Westmoreland Street
We are dedicated to the diagnosis and treatment of many complex illnesses. UCLH specialises in women’s health and the treatment of cancer, infection, neurological, gastrointestinal and oral disease. It has world class support services including critical care, imaging, nuclear medicine and pathology.

For the full Person Specification and more information regarding the main responsibilities of this role, please refer to the attached Job Description.

Come and be a part of the best NHS trust in England to work for, according to our staff*

  • UCLH top trust to work at in England - In the most recent NHS staff survey UCLH had the highest percentage of staff who said they would recommend us as a place to work, out of all general acute or acute/community NHS trusts in England – for the third year in a row.
UCLH recognises the benefits of flexible working for staff – To find out more, visit: Flexible working .

To discover more about what makes UCLH a great place to work, visit: Why Choose UCLH?
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