Medical Legal jobs in Edinburgh

ADMINISTRATION ASSISTANT
EDINBURGH (6 MONTH FIXED TERM CONTRACT)

At Thorntons Law, every moment matters. Join our Administration team and you’ll feel inspired. You’ll feel connected. You’ll feel like you belong. And it all begins from the moment you join us.

That’s because we’ve created a different kind of law firm. Here, you’ll build relationships with clients and colleagues that really last. You’ll help shape what happens now, and what comes next. And we’ll support and encourage you to be the best you can be.

This is what life at Thorntons is all about. And this is your moment to be part of it.

About the role

As Administration Assistant, you will play an important role in supporting the smooth day-to-day running of our Edinburgh office. This is a six-month fixed-term contract, providing essential administrative and facilities support and helping to ensure colleagues and visitors receive a professional and welcoming service and that core office services are well maintained.

Working as part of the wider office support team, you will coordinate a range of administrative and facilities activities, including mail, scanning and records management, stationery, reception cover and meeting room support. You will also carry out routine office checks and other practical tasks that help keep the office running efficiently.

This is a varied and hands-on role that combines administration and office support. Your work will help ensure the Arbroath office is organised, well maintained and able to provide a professional and effective working environment for colleagues and clients.

It’s about:

• Mail Management - managing incoming and outgoing mail, including collections from each floor, logging and preparing items for dispatch, coordinating Royal Mail desk collections, online processing and delivery to the sorting office.
• Scanning & Document Management - supporting scanning and document management including scanning to self, itemising documents in online files, retrieving legal files, checking closed files and arranging the transfer of files to our Dundee office where necessary.
• Office Support - carrying out routine office support tasks, including stationery ordering and boardroom set-up and breakdown when required.
• Facilities Support - completing routine office checks and preventative measures, including weekly safety related tasks, helping to maintain a safe and well-functioning office environment.
• Reception support - providing reception cover and a professional, welcoming service to client, callers and colleagues when required.
• General Administration - providing flexible administrative support across the office as required, helping to ensure day-to-day operations run smoothly and effectively.

What you’ll need

We’re looking for:

• Previous experience in an administrative, office support or similar role is ideal.
• Good organisational skills, with the ability to manage routine tasks accurately and keep on top of competing priorities.
• Good attention to detail, particularly when handling mail, client files and administrative information.
• A professional and welcoming approach, with the confidence to deal with colleagues, clients and external contacts.
• The ability to work independently and use initiative, while also being a supportive and reliable member of the wider team
• Good communication skills, with the ability to work effectively with colleagues across the office and wider firm.
• A practical and flexible approach, with a willingness to take on a range of tasks to support the smooth running of the office.
• Confidence using standard office systems and technology, with the ability to learn new systems and processes.
• A reliable and organised approach, with a commitment to providing a consistently high standard of service.
• This position will be 5 days in the office.

What we offer

We offer much more than just a competitive salary, and we’re committed to looking after our people in every way. Here’s just some of the benefits available:

Benefits

• 39 Days Annual Leave (includes 5 fixed public holidays)
• Contributory Pension Scheme with salary exchange
• Private Medical Insurance
• Critical Illness Cover
• Income Protection Cover
• Group Life Assurance
• Exceptional maternity, paternity, partner and adoption leave packages
• Assisted Conception & IVF Leave
• Health care cash plan to support everyday health expenses
• 24-hour wellbeing support
• Free Legal fees for moving home and life planning
• Cycle to Work Scheme
• Gym Discounts
• Retail Discounts

Professional development

Access to a wide range of opportunities to build your expertise and advance your career, through courses, specialist accreditations, training, or business skills development.

Belonging

At Thorntons, we embrace diversity and are committed to creating a welcoming and inclusive workplace where everyone can thrive.

As a Disability Confident employer, we want to ensure that everyone has a positive experience when applying to join us. If you have a disability or are neurodivergent and need any adjustments during the recruitment process, just let us know — we’ll do everything we can to support you.

We work flexibly to meet the needs of our clients and our people. While not every role is the same, most offer a hybrid working pattern. We’ll work with you to agree the right arrangement that supports you, the role, and our clients.

Make the moment matter

If you’re looking for a career with a different kind of law firm, this is the moment to find out more - and apply. All you need to do is apply by 9th October and we’ll be in touch.

Work Location: In person