Medical Note Summariser jobs

Medical Report Proofreader & Administrator

The Experienced Medical Report Proofreader & Administrator is responsible for ensuring that occupational health and medical reports produced by the company are accurate, professionally presented, consistent and of a high standard before being released to clients.

The role requires an experienced and highly detail-oriented proofreader with excellent written English, grammar and communication skills. The postholder will review reports for spelling, punctuation, grammar, formatting, clarity and consistency while ensuring that the original clinical meaning and professional opinion of the clinician are maintained.

The role will also provide administrative support to the wider business when required and work closely with clinicians, administrators, operational staff and management.

Key Responsibilities

Medical Report Proofreading and Quality Assurance

• Proofread occupational health and medical reports to a consistently high professional standard.
• Review reports carefully for spelling, grammar, punctuation, typing and dictation errors.
• Check sentence structure, readability and clarity while preserving the clinician's intended meaning.
• Identify inconsistencies, omissions, duplicated information or potentially unclear wording within reports.
• Ensure terminology, formatting and presentation are consistent throughout each document.
• Check that reports follow the appropriate company templates, formatting requirements and documentation standards.
• Review names, dates, job titles, company details and other relevant information for consistency within the report and against the information available to the proofreader.
• Ensure amendments made during proofreading do not inadvertently alter the clinical meaning of the report.
• Maintain the individual professional voice of the clinician while ensuring that reports are clear, professional and suitable for release.
• Escalate any potential clinical errors, discrepancies, inappropriate wording or concerns to the relevant clinician or appropriate member of the clinical Prioritise proofreading workload appropriately to ensure reports are completed within required timescales.
• Maintain a high level of accuracy when working under time pressures and managing multiple reports.
• Contribute to the development of consistent proofreading and report-quality standards across the company.

Administration and Document Management

• Accurately input and update information on company systems where required.
• Upload, process, organise and distribute documents in accordance with company procedures.
• Assist with the creation and administration of Symbios medicals, questionnaires and forms where required.
• Provide online portal guidance and support to staff and clients where appropriate.
• Support the wider administration team during periods of increased workload, sickness or annual leave.
• Undertake other reasonable administrative duties appropriate to the role when required.

The postholder will:

• Maintain strict confidentiality at all times.
• Handle personal, medical and occupational health information securely and appropriately.
• Follow all company policies and procedures relating to confidentiality, information governance, data protection and GDPR.
• Maintain appropriate professional boundaries when reviewing confidential medical information.

Skills and Experience

The successful candidate should demonstrate:

Essential skills and experience;

• Significant previous proofreading, editing or document-quality experience.
• Exceptional attention to detail and a consistently high level of accuracy.
• Excellent written English, spelling, grammar and punctuation.
• Strong ability to identify inconsistencies and errors within detailed written documents.
• The ability to improve clarity and readability without changing the intended professional or clinical meaning.
• An understanding of the distinction between editorial amendments and clinical amendments.
• Excellent organisational and workload-management skills.
• The ability to work efficiently and accurately to deadlines.
• Confidence working with confidential and sensitive information.
• Strong IT and document-management skills.
• Good communication skills and the confidence to seek clarification from clinicians and colleagues when required.
• The ability to work independently while also contributing effectively as part of a

multidisciplinary team.

Desirable skills

• Experience proofreading medical, occupational health, healthcare, medico-legal or similarly technical documentation is highly desirable.

Personal Attributes

The postholder should be:

• Meticulous and highly detail-oriented.
• Professional and discreet.
• Reliable and organised.
• Patient and methodical when reviewing detailed documentation.
• Comfortable questioning apparent inconsistencies rather than making assumptions.
• Able to maintain concentration and accuracy when reviewing a high volume of reports.
• Confident communicating professionally with clinicians and senior colleagues.
• Committed to maintaining consistently high standards of written documentation and client service.

Pay: £26,000.00-£28,000.00 per year

Education:

• GCSE or equivalent (required)

Experience:

• Proofreading: 1 year (required)

Language:

• English (required)

Work Location: Remote