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    • Experienced in a medical administrative or coordination role.
    • Assist with invoicing checks and general accounts administration (desirable).
    • Previous experience in reception, customer service, or administration.
    • Comfortable using phones, email, and office software (Gmail, Microsoft Office).
    • This role is central to the smooth running of the HR and office management team, involving tasks across HR, recruitment, office supplies, reception and other…
    • Coordinate volunteering activities, maintaining accurate records and ensuring effective programme administration.
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    • This may include pre-placement drug screening, medical review of physical fitness for the role, and background checks.
    • This role is not eligible for relocation.
    • £450 towards the purchase of home office equipment.
    • A minimum of 2 years’ experience within Employee Benefits administration, plus....
    • As well as medical reports, Speed Medical can also obtain medical records, provide rehabilitation services and any further treatment required following a…
    • Various ad hoc administration tasks as required by the team.
    • Due to rapid growth, we have brand new and exciting opportunities to appoint an Compliance Officer…
    • Previous experience in business administration or an operations administration role.
    • Supporting with other business administration as required.
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    • Flexible hours and work from home available to all staff with an office presence ideally once a week.
    • Extensive benefits programme including buying additional…
    • 30 hours per week (4 days per week, Mon, Tue, Thur, Fri), with a mixture of shifts.
    • Typical working hours are 9:00 am–5.00 pm or 10.30 am–6:30 pm.
    • Maintaining & monitoring operatives' training/medical records, liaising with the Training & Safety Departments to book training and medicals as required to…
    • Administrative experience is required within an office environment.
    • Coordinate with the private medical insurance provider for employee enrolments.
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    • Working as part of our Project Management and Contract Administration teams, you will play a pivotal role in safeguarding quality, compliance, and safety on…
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Job Post Details

Occupational Health Administrator - job post

OH3 Ltd
Edinburgh EH2 2AZ•Hybrid work
£26,200 - £28,000 a year - Part-time, Full-time
Responded to 75% or more applications in the past 30 days, typically within 1 day.

Job details

Pay

  • £26,200 - £28,000 a year

Job type

  • Part-time
  • Full-time

Location

Edinburgh EH2 2AZ•Hybrid work

Benefits

Pulled from the full job description

  • Employee discount
  • Employee assistance programme
  • Store discount
  • Company pension
  • Health & wellbeing programme

Full job description

Job Overview
Occupational Administrator

Salary: £26,200 – £28,000 (pro rata for part-time)
Hours: Full-time
Location: Edinburgh at least 3 days per week, hybrid considered for other days

The Role

We are looking for an organised and proactive Occupational Health Clinic Coordinator / Administrator to support the delivery of both off-site and clinic-based clinics. This is a varied role requiring strong attention to detail, efficient task management, and excellent communication skills.

Key Responsibilities

  • Coordinate occupational health clinics, including supporting Service Delivery manager for off-site clinic bookings.
  • Act as a main point of contact for clinicians, managers, and clients in Scotland and liase with the other OH3 clinics.
  • Build strong working relationships with staff and client organisations
  • Arrange mobile clinic logistics, where required
  • Process referrals and clinic arrangements accurately and efficiently
  • Send, monitor, and follow up online form links for onboarding and health questionnaires
  • Booking and monitoring appointments
  • Process OH certificates at the end of the clinics
  • Process and send Approved OH reports following GDPR and consent procedures.
  • Maintain clear task lists and manage workloads productively
  • Support the manager with:
  • Equipment calibration, records, and compliance
  • Timely repairs and servicing
  • Maintain accurate records and systems
  • Assist with invoicing checks and general accounts administration (desirable)
  • Diary Management for Clinical Director

About You

  • Experienced in a medical administrative or coordination role
  • Highly organised with strong attention to detail
  • Confident communicator with a professional, friendly approach
  • Skilled and confident working with Word, Excel, digital systems and online forms
  • Experience in healthcare, preferably occupational health
  • Invoicing/accounts experience is an advantage
  • Good resilience, can-do attitude
  • What We Offer
  • Initial Salary £26,200 – £28,000 (pro rata) otherwise by negotiation if higher level experience
  • Good role development opportunities
  • Full-time preferred
  • Supportive team environment
  • A key role supporting workforce health and wellbeing
  • Staff benefits – Private GP, EAP, Physio and dietician services
  • Discounts and Salary sacrifice benefits
  • Pension scheme

How to Apply

Apply via Indeed with your CV and a short supporting statement.

Job Types: Full-time, Part-time

Pay: £26,200.00-£28,000.00 per year

Expected hours: No less than 37.5 per week

Benefits:

  • Company pension
  • Employee discount
  • Health & wellbeing programme
  • Store discount

Work Location: Hybrid remote in Edinburgh EH2 2AZ

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