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    • Experienced in a medical administrative or coordination role.
    • Assist with invoicing checks and general accounts administration (desirable).
    • Leadership, management or business administration qualification.
    • Support the Practice Manager & Team Leaders with supervision of the administration team.
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    • £450 towards the purchase of home office equipment.
    • A minimum of 2 years’ experience within Employee Benefits administration, plus....
    • This is a varied and hands-on role that combines administration and office support.
    • You will also carry out routine office checks and other practical tasks that…
    • 25 days annual leave plus bank holidays*.
    • Our full team (both clinical and non-clinical) meet for a morning huddle to aim for a good start to the day.
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    • Various programmes directed by management as part of the School Aged Immunisation Service, by assisting nurses in the schools or office.
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    • We offer competitive salaries and a range of benefit packages depending on the grade of your role, such as private medical insurance, pension contributions and…
    • Healthcare administration : 2 years (required).
    • Prior office experience demonstrating strong organizational skills and professionalism.
    • As a Private Patient Coordinator, you’ll be the key link between consultants and private patients, ensuring smooth, professional service every step of the way…
    • Order and maintain office supplies.
    • The Administrator will provide comprehensive administrative support to the office team, ensuring the efficient operation of…
    • Proficient in the use of Microsoft office packages.
    • General administration duties, e.g., answering the telephone, copying documents etc.
    • This role combines administration, financial operations and optimization.
    • Support with invoice processing and finance administration from vendors and clients.
    • The role extends beyond diary management and administration, requiring an individual capable of anticipating requirements, resolving issues before they arise…
    • Knowledge of medical terminology or healthcare administration.
    • Process patient payments, invoices, and simple financial administration.
    • Ability to follow policies, procedures and clinical administration processes.
    • As a Clinical Administrator, you will combine patient-facing administration with…

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Job Post Details

Occupational Health Administrator - job post

OH3 Ltd
Edinburgh EH2 2AZ•Hybrid work
£26,200 - £28,000 a year - Part-time, Full-time
Responded to 51-74% of applications in the past 30 days, typically within 1 day.

Job details

Pay

  • £26,200 - £28,000 a year

Job type

  • Part-time
  • Full-time

Location

Edinburgh EH2 2AZ•Hybrid work

Benefits

Pulled from the full job description

  • Employee discount
  • Employee assistance programme
  • Store discount
  • Company pension
  • Health & wellbeing programme

Full job description

Job Overview
Occupational Administrator

Salary: £26,200 – £28,000 (pro rata for part-time)
Hours: Full-time
Location: Edinburgh at least 3 days per week, hybrid considered for other days

The Role

We are looking for an organised and proactive Occupational Health Clinic Coordinator / Administrator to support the delivery of both off-site and clinic-based clinics. This is a varied role requiring strong attention to detail, efficient task management, and excellent communication skills.

Key Responsibilities

  • Coordinate occupational health clinics, including supporting Service Delivery manager for off-site clinic bookings.
  • Act as a main point of contact for clinicians, managers, and clients in Scotland and liase with the other OH3 clinics.
  • Build strong working relationships with staff and client organisations
  • Arrange mobile clinic logistics, where required
  • Process referrals and clinic arrangements accurately and efficiently
  • Send, monitor, and follow up online form links for onboarding and health questionnaires
  • Booking and monitoring appointments
  • Process OH certificates at the end of the clinics
  • Process and send Approved OH reports following GDPR and consent procedures.
  • Maintain clear task lists and manage workloads productively
  • Support the manager with:
  • Equipment calibration, records, and compliance
  • Timely repairs and servicing
  • Maintain accurate records and systems
  • Assist with invoicing checks and general accounts administration (desirable)
  • Diary Management for Clinical Director

About You

  • Experienced in a medical administrative or coordination role
  • Highly organised with strong attention to detail
  • Confident communicator with a professional, friendly approach
  • Skilled and confident working with Word, Excel, digital systems and online forms
  • Experience in healthcare, preferably occupational health
  • Invoicing/accounts experience is an advantage
  • Good resilience, can-do attitude
  • What We Offer
  • Initial Salary £26,200 – £28,000 (pro rata) otherwise by negotiation if higher level experience
  • Good role development opportunities
  • Full-time preferred
  • Supportive team environment
  • A key role supporting workforce health and wellbeing
  • Staff benefits – Private GP, EAP, Physio and dietician services
  • Discounts and Salary sacrifice benefits
  • Pension scheme

How to Apply

Apply via Indeed with your CV and a short supporting statement.

Job Types: Full-time, Part-time

Pay: £26,200.00-£28,000.00 per year

Expected hours: No less than 37.5 per week

Benefits:

  • Company pension
  • Employee discount
  • Health & wellbeing programme
  • Store discount

Work Location: Hybrid remote in Edinburgh EH2 2AZ

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