Medical Office jobs in Sheffield

Location: Sheffield/Scunthorpe. Travel required. Must have a valid UK Driving Licence.

About the Role

The HR Administrator will provide comprehensive administrative support across the employee lifecycle, ensuring HR processes are delivered efficiently, accurately and in line with organisational policies and employment legislation.

The role is responsible for supporting recruitment, onboarding, payroll preparation, absence management, employee relations processes, compliance monitoring and workforce reporting. The post holder will work closely with managers and employees to ensure a positive employee experience while maintaining accurate HR records and supporting wider people initiatives.

For hub-based employees, the role will also support additional compliance requirements including occupational health checks, vaccination records and mandatory training monitoring.

This position requires strong organisational skills, attention to detail and the ability to manage confidential information appropriately.

Duties and ResponsibilitiesRecruitment and Onboarding

• Maintain oversight of recruitment administration processes from offer stage through to onboarding.
• Prepare employment contracts, offer letters and other employment-related correspondence.
• Complete pre-employment checks in line with organisational requirements.
• Coordinate the new starter onboarding and induction process.
• Ensure all employee records are created and maintained accurately.
• Liaise with managers and new starters to ensure a smooth onboarding experience.

Employee Records and Contract Management

• Process contractual changes including amendments to working hours, salary, job roles and working patterns.
• Maintain accurate employee records and HR systems.
• Issue contract documentation and contractual variation letters as required.
• Monitor employee data to ensure information remains current and compliant.
• Ensure confidential employee information is stored and maintained appropriately.

Probation and Employee Relations Support

• Monitor probation periods and support managers with probation review processes.
• Support managers with sickness absence management procedures.
• Maintain sickness absence reports and absence monitoring records.
• Provide administrative support during disciplinary, grievance and other formal meetings, including note-taking.
• Assist managers in following organisational policies and procedures relating to employee relations matters.

Payroll Administration

• Prepare payroll information for submission to the Head of Finance.
• Ensure payroll changes are processed accurately and within required deadlines.
• Maintain records relating to employee pay, allowances and contractual adjustments.
• Support payroll-related queries where required.

Leave and Absence Management

• Calculate annual leave allowances and maintain annual leave records within the HR system.
• Monitor employee leave balances and ensure records remain accurate.
• Support managers with absence reporting and monitoring processes.
• Produce absence-related reports as required.

Maternity and Family Leave Administration

• Coordinate maternity and family leave processes.
• Prepare and maintain maternity documentation.
• Complete maternity leave calculations and associated administration.
• Coordinate required health and safety assessments.
• Provide guidance and administrative support throughout maternity and family leave processes.

Compliance and Policy Management

• Support the review and maintenance of HR policies and procedures.
• Monitor and ensure employees review and acknowledge organisational policies.
• Monitor compliance with mandatory training requirements.
• Produce HR compliance reports for senior management.
• Support employee engagement, wellbeing and health initiatives across the organisation.

Reporting and Data Management

• Produce regular HR reports for the Senior Management Team.
• Maintain HR databases, trackers and reporting tools.
• Ensure data accuracy across HR systems and records.
• Support workforce reporting requirements through effective data management and analysis.

Hub-Specific Responsibilities

• Complete professional registration and right-to-work checks for new starters.
• Coordinate occupational health screening processes.
• Maintain records relating to fitness for work assessments, medical declarations and workplace adjustments.
• Maintain vaccination records as required.
• Coordinate Musculoskeletal (MSK) assessments where applicable.
• Maintain mandatory training records and compliance reporting.
• Coordinate timesheet administration processes.
• Prepare payroll information for submission to the Head of Finance.

Key Skills and Behaviours

• Respect and adhere to the organisation's culture and values.
• Ability to build effective working relationships at all levels across the organisation.
• Strong team player with a collaborative approach to achieving departmental goals.
• Excellent organisational and administrative skills with strong attention to detail.
• Good written and verbal communication skills.
• Ability to handle confidential and sensitive information appropriately.
• Confident supporting managers and employees through HR processes.
• Self-motivated, proactive and able to use initiative.
• Ability to prioritise workload and meet deadlines in a fast-paced environment.
• Ability to remain calm and professional when dealing with sensitive or challenging situations.
• Strong IT skills, including Microsoft Office applications and HR systems.
• Flexible and adaptable approach to work.
• Commitment to delivering a positive employee experience.

Essential Requirements

• Minimum 12 months' experience in an HR administrative role.
• CIPD Level 3 qualification (minimum requirement).
• Experience of handling confidential employee information.
• Strong administrative and organisational skills.
• Proficiency in Microsoft Office applications and HR systems.

Pay: £28,000.00-£30,000.00 per year

Benefits:

• Additional leave
• Company events
• Company pension
• Employee discount
• Free parking
• On-site parking
• Private dental insurance
• Private medical insurance

Work Location: In person