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Medical Reception jobs in Leeds LS19

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    • Maintain reception and meeting areas to a high presentation standard.
    • Manage reception desk and switchboard, answering and directing calls appropriately.
    • Provide professional reception cover for both office buildings.
    • Ensure reception and office areas comply with health, safety and security standards.
    • Ensure the reception area remains tidy, welcoming, and well-stocked.
    • The successful candidate will be the first point of contact for patients, providing…
    • Basic knowledge of medical terminology.
    • Maintain an organised and welcoming reception area.
    • Part-time- 10 hours a week*.
    • Advantageous, but not a pre-requisite.
    • Ensure that the reception area is clean and organized.
    • We are looking for a friendly and professional Dental Receptionist to join our team - part time role.
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    • To co-ordinate the paperwork and reception of all deliveries to the plant, including that of suppliers and contractors.
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    • D. Provide reception cover at times of staff shortages.
    • U. Raise invoice and remittance requests for medical records and private work.
    • Lead and supervise the reception and administrative team, ensuring efficient daily operations.
    • The successful candidate will be responsible for supervising the…
    • Monday all day (8AM - 6PM) - 9 Hours.
    • Provide a professional, compassionate, and efficient service to patients both in person and over the phone.
    • Work professionally as part of the Patient Services team, delivering high-quality reception, administrative, and support services to patients, visitors,…
    • Participate in extended hours work as required and provide holiday or sickness cover for reception and administrative duties.
    • Ensuring reception tasks are prioritised appropriately in line with the direction of the Supervising Care Navigator.
    • Job Types: Full-time, Permanent.
    • Exceptional organisational skills and keeping the reception area tidy.
    • Allowance towards Physio, Chiropractor, Counseling & Therapy services, and access to…
    • Private medical insurance and life assurance.
    • Make a real impact: Taking a hands-on, proactive and flexible approach to support individuals with complex…
    • Access to an Employee Assistance Programme which includes help with medical, financial, and legal information, plus counselling and relationship support.

Job Post Details

Facilities Co-ordinator - job post

AAB
4.0 out of 5 stars
Leeds LS1 2JG•Hybrid work
Permanent
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Job details

Job type

  • Permanent

Location

Leeds LS1 2JG•Hybrid work

Benefits

Pulled from the full job description

  • Annual leave
  • Employee assistance programme
  • Company pension
  • Paid volunteer time
  • Private medical insurance
  • Flexible schedule

Full job description

Description


DISCOVER YOUR POTENTIAL. BUILD YOUR CAREER. JOIN US AT AAB.
AAB is a leading professional services firm operating across the UK, Ireland, and the USA. We specialise in the mid-market, supporting individuals, family businesses, and organisations with a full suite of services including audit, tax, corporate finance, payroll, people consultancy, and wealth management. With 1,000+ team members, we deliver expert support to clients all over the world.
EVERYONE HAS THE AABILITY TO SUCCEED- WE’LL HELP YOU GET THERE.
Our people are at the heart of everything we do. We succeed together as one team, building strong client relationships through passion, empathy, and straightforward advice. That’s what makes AAB different. We invest in brilliant talent across every area of the business, offering tailored training, professional qualifications, and continuous support to help you grow.
Your growth matters to us. We’ll give you the tools, encouragement, and opportunities to lead, learn, and make an impact. Guided by our six core values, we foster a culture where collaboration, trust, and enthusiasm thrive.

AABSOLUTELY DEDICATED TO HELPING YOU ACHIEVE YOUR GOALS

At AAB, your career is what you make it. We are here to help you turn ambition into action, whether that’s becoming a technical expert, a future leader, or someone who simply makes a difference every day. If you're ready to be part of a team that’s united by purpose and driven by values, we’d love to hear from you.
ESG COMMITTMENT
We take our responsibility seriously. From reducing our environmental impact, to supporting education through training and talent programmes, to giving back to our local communities with our charitable initiative ABBIE- ESG is part of who we are.

ROLE PURPOSE


Key duties & responsibilities:

Facilities Operations:
  • Act as the first point of contact for facilities‑related queries from colleagues across all office locations
  • Coordinate day‑to‑day building operations, including cleaning, maintenance, waste, security, utilities, and office services
  • Log, track, and manage reactive maintenance requests through to completion
  • Liaise with external contractors and service providers to ensure works are completed on time, to specification, and within agreed service levels
  • Monitor facilities standards and escalate issues where required
  • Support local office and OSS function with ad hoc time sensitive administrative tasks ensuring key deadlines are met
  • Event co ordination, client and internal event planning and execution in conjunction with marketing and event team
Reception & Front-of-House Duties (cover):
  • Act as first point of contact for visitors, clients, and contractors, ensuring a professional and friendly welcome
  • Manage reception desk and switchboard, answering and directing calls appropriately
  • Coordinate visitor sign-in, badges, and compliance with security procedures
  • Manage meeting room bookings, room setups, and refreshments
  • Handle incoming and outgoing post, deliveries, and couriers
  • Maintain reception and meeting areas to a high presentation standard
Health, Safety & Compliance:
  • Support the delivery of Health & Safety requirements across the estate
  • Assist with conducting and maintaining risk assessments, inspections, and associated action plans
  • Coordinate statutory checks (e.g. fire alarms, emergency lighting, water hygiene) and maintain compliance records
  • Support incident reporting and investigation processes
Contractor & Supplier Management:
  • Raise purchase orders and process invoices in line with internal procedures
  • Maintain accurate records of contractors, service agreements, and renewal dates
  • Support procurement of facilities‑related goods and services
  • Ensure contractors adhere to site rules, H&S requirements, and agreed scopes of work
Estates & Data Management:
  • Maintain accurate facilities and estates data, including floor plans, asset registers, and office information
  • Support the upkeep of central document repositories (e.g. SharePoint / Teams)
  • Assist with reporting on facilities spend, issues, and performance
Projects & Office Changes:
  • Provide coordination support for office moves, refurbishments, branding works, and minor projects
  • Assist with onboarding new locations or teams following acquisitions
  • Support workspace changes, desk moves, and colleague requests
Stakeholder Engagement:
  • Work closely with IT, HR, Finance, and external advisors to support joined‑up delivery
  • Deliver a positive, responsive service to colleagues, with a strong focus on communication and follow‑through

Experience & qualifications


Essential:
  • Previous experience in a facilities, estates, property, or operations coordination role
  • Strong organisational skills with the ability to manage multiple priorities
  • Good communication skills and a proactive, customer‑focused approach
  • Experience working with suppliers and contractors
  • Confident user of Microsoft Office (Outlook, Excel, Word, Teams)
Desirable:
  • Knowledge of Health & Safety and facilities compliance requirements
  • Experience working across multiple office locations
  • Familiarity with CAFM systems, SharePoint, or document management platforms
  • Experience in professional services or office‑based environments
Personal Attributes:
  • Practical and solutions‑focused
  • Highly organised with strong attention to detail
  • Confident dealing with a wide range of stakeholders
  • Able to work independently while supporting wider team objectives
  • Calm under pressure and adaptable to change

WHAT AAB OFFER


We want you to feel supported inside and outside of work. That’s why we offer a benefits package designed for your wellbeing, lifestyle, and career.
Time Off & Family Support
  • Annual leave (plus public holidays), with the option to buy or carry over leave
  • Enhanced parental leave (maternity, paternity, adoption)
  • Paid volunteering day to support causes that matter to you
Health & Wellbeing
  • Private Medical Insurance (PMI) for you and the option to cover family members
  • Employee Assistance Programme (EAP) for 24/7 mental health and wellbeing support
  • Death in Service benefit
Financial Security
  • Competitive pension scheme
  • Life assurance policies to support you and your family
Flexible & Agile Working
  • Hybrid working model
  • Agile working culture that supports flexible hours and smarter working
  • Modern office spaces designed for collaboration, focus, and wellbeing

Disclaimer
Unsolicited CVs sent to AAB by Recruitment Agencies will not be accepted for this position. AAB operates a direct sourcing model and where agency assistance is required, the Talent Acquisition team will engage directly with our recruitment partners.

About AAB

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