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    • The scheduling coordinator will also ensure any issues relating to scheduling are captured and escalated to the Hourly Care manager.
    • The successful candidate will be responsible for managing patient appointments, providing excellent customer service, and supporting clinical staff to ensure…
    • Ideally experience in medical settings.
    • Provide high-quality communications both verbally and electronically to our diverse patient population and external…
    • 2 dental examination and 2 hygiene visit allowance/year.
    • Minimum 2 years’ experience as a Dental Receptionist in a busy dental practice.
    • Pay: £13.50 per hour.
    • Book, amend, and manage patient appointments.
    • Maintain stock levels of stationery and supplies in reception and clinical rooms.
    • Acting in a way that recognizes the importance of people’s rights, interpreting them in a way that is consistent with practice procedures and policies, and…
    • It will coordinate appointments, room bookings and mail, maintain accurate administrative and compliance records, and ensure reception and public areas are…
    • Process appointment requests for both on the day and future appointments - ensuring callers are directed to the appropriate healthcare professional.
    • Financial Coordination: Providing patients with clear and accurate explanations of treatment costs, payment options, and helping them navigate financial…
    • In return for your dedication, you'll receive a competitive rate of pay plus our sector-leading benefits and rewards package including:
    • Experience in a healthcare setting or familiarity with medical terminology is advantageous but not mandatory.
    • Manage appointment scheduling, confirmations, and…
    • Proactively engage with patients to gather further information for clinical triage, where needed and provide appropriate signposting when advised by clinical…
    • You will need to be comfortable dealing with patients and staff at all levels.
    • In return we can offer a competitive salary, generous leave allowance, access to…
    • Ensure accurate booking of patient appointments and follow-up appointments.
    • Schedule, reschedule, and cancel patient appointments using the practice's…
    • Supporting the audiology team with day-to-day tasks- may need to occasionally answer incoming telephone calls/ make pre-appointment calls.

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Job Post Details

Oxford Aunts Care logo

Care Coordinator - job post

Oxford Aunts Care
4.6 out of 5 stars
Oxford
£28,000 - £30,000 a year - Permanent, Full-time
You must create an Indeed account before continuing to the company website to apply

Job details

Pay

  • £28,000 - £30,000 a year

Job type

  • Permanent
  • Full-time

Location

Oxford

Benefits

Pulled from the full job description

  • Referral programme
  • Free parking
  • Health & wellbeing programme
  • On-site parking

Full job description

About the role

At Oxford Aunts we've dedicated our life’s work to helping people stay in the home they love, since 1967. We’ve grown our services and our ways of working over the years to support the lives of the people we care for and the people who look after them. Providing high quality, personalised and specialist home care services throughout Oxfordshire and surrounding counties, we enable people to live in their own homes and communities for longer.

The purpose of this role is to deliver service excellence to both clients and carers through effective management of the central staff scheduling function, ensuring all placements are staffed ideally four weeks in advance. You’ll ensure clients and carers are communicated with ahead of planned holiday and that all sickness and absence from work is well managed and professionally coordinated. The scheduling coordinator will also ensure any issues relating to scheduling are captured and escalated to the Hourly Care manager. The success of the Scheduling Coordinator in their role will be measured through, not only key business criteria, but also by how they execute their role in context of the mission and values of the organisation.

Health, Safety & welfare

At OA the Health, Safety and the Welfare of our clients and colleagues is at the heart of everything we do. Every role within the team has the ability to impact on the Health, Safety and Welfare of both our Clients and our colleagues during every activity. Everyone is responsible for their own Health and Safety and all those impacted by their actions.

As a scheduling coordinator you will be responsible for:

● Proactive rostering of all placements, ensuring all of placements have cover

● Absence management – actioning absence in a placement immediately and ensuring we are always covered

● Ensuring 100% accuracy within sirenum and regularly monitoring cases to ensure 100% accuracy in Sirenum

● Ensure all guaranteed hours are scheduled each week - including none care hours

● Holiday management, ensuring the business remains safe and does not exceed a set percentage of carers off at any one time.

● Salesforce Management, ensuring the deployment status and ownership of the carers is kept up to date within salesforce

● Ensuring all carer placement records are updated with the correct information and ended when a carer leaves a placement

● Work alongside and in collaboration with the live-in and hourly care managers to ensure all required data is reflected within both salesforce and Sirenum ahead of client placements starting

● Contribute to organic sales growth through the completion of care assessments for prospective clients, ensuring a smooth onboarding process and high-quality service delivery

● Management and communication with any non-deployed carers

● To build strong relations with carers, to ensure they feel their concerns and issues are treated in a professional, warm and supportive manner

Essential skills and experience:

● Worked in the health care sector with an understanding of the expectations of a carers role and subsequent support required for both carers and clients

● Domiciliary care scheduling experience.

● An ability to prioritise effectively, plan and organise

● Excellent customer service skills

● Experience with dealing with difficult and challenging situations

● An ability to problem solve and risk assess

● An ability to stay calm and to work at a fast pace

● IT literate; able to use the G-Suite tools (sheets, docs etc), laptop, chrome books

● An ability to multitask, be highly organised and able to work to conflicting and challenging deadlines.

● An ability to be able to facilitate change promptly and be able to re-prioritise your work-load daily

As well as the above, the successful candidate will also share our core values:

Person-centred / Commitment / Supportive / Professional / Reliable / Approachable

Job Types: Full-time, Permanent

Pay: £28,000.00-£30,000.00 per year

Benefits:

  • Free parking
  • Health & wellbeing programme
  • On-site parking
  • Referral programme

Work Location: In person

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