Medical Record Receptionist jobs

Join one of the UK’s leading healthcare support organisations and be part of a remote team that’s transforming how GP surgeries manage patient data.

At Data Vitality, we support general practices by streamlining clinical correspondence, coding accuracy, workflow management and medical record summarisation.

As a Healthcare Documentation & Coding Associate, you will help ensure GP records are accurate, complete and coded to the highest standards — making a direct impact on patient safety, practice efficiency and the quality of clinical records.

What You'll Do

• Review clinical documents such as hospital letters, discharge summaries, pathology results and specialist correspondence
• Assign appropriate clinical codes using systems such as SystmOne or EMIS
• Process and manage clinical correspondence using systems such as Docman and Anima, where applicable
• Workflow clinical actions to the appropriate team member, such as a GP, Nurse, Pharmacist or Reception team, in line with individual practice protocols
• Maintain confidentiality, accuracy and consistency across all documentation
• Collaborate with internal audit and quality teams to maintain high coding standards
• Support practices in meeting key NHS requirements such as QOF and IIF through accurate coding and data quality
• Follow practice-specific coding, filing and workflow protocols

What We’re Looking For

• Minimum 2 years' experience using EMIS or SystmOne within a GP practice or primary care setting
• Strong understanding of SNOMED clinical coding and document workflow processes
• Experience reviewing and coding clinical correspondence
• Experience using Anima for document management, coding or workflow is highly desirable
• Experience using Docman would also be advantageous
• Confident interpreting medical terminology and patient histories
• Excellent attention to detail and commitment to accuracy
• Ability to follow different practice-specific protocols
• Comfortable working independently in a remote environment and managing workload effectively
• Right to work in the UK

Why Work With Data Vitality?

• Flexible remote working
• Opportunity to make a meaningful impact across NHS GP practices
• Free ongoing training and mentorship
• Regular coding guidance, clinical huddles and quality support
• Exposure to multiple primary care systems and workflows
• Be part of a growing, friendly and supportive remote team

Anima experience is particularly welcomed as we continue to support practices using newer digital document and workflow management systems.

Job Types: Full-time, Part-time, Permanent, Fixed term contract

Pay: £26,436.80-£29,120.00 per year

Benefits:

• Company pension
• Employee discount
• Flexitime
• Free parking
• On-site parking
• Sick pay
• Work from home

Application question(s):

• What kind of role are you interested in Full-time or Part-time?
• What is your current notice period?
• How many years of experience do you have using EMIS/DOCMAN/Anima/SystmOne? (Please specify the software used)

Work Location: Remote