Medical Representative Maternity jobs in London

Location: Central London, Guildford, St Albans, Clapham & Wimbledon

Start Date: 1st November 2026

Contract: Maternity Cover – November 2026 to February 2027, with potential for earlier start

Hours: Full-time, including weekends

Salary: Competitive, dependent on experience

We are looking for a highly organised, friendly and confident Aesthetic Clinic Administrator to join our team on a maternity cover basis from 1st November 2026.

This is a varied and fast-paced role within a growing aesthetic clinic, supporting our clients and clinical teams across five clinic locations: Central London, Guildford, St Albans, Clapham and Wimbledon. Travel paid to St Albans and Guilford.

The Role

You will be responsible for the day-to-day administration of the clinics, ensuring our clients receive an excellent level of service from their initial enquiry through to their appointments and follow-up.

Key responsibilities will include:

Managing client bookings and appointment schedules across five clinic locations

Answering incoming phone calls and responding to emails

Communicating with clients professionally and promptly

Following up with existing and prospective clients

Managing appointment changes, cancellations and enquiries

Supporting the smooth running of clinic days

Liaising with practitioners and the wider clinic team

Maintaining accurate client records and administrative systems

Using Zenoti to manage bookings, client records and clinic administration

Assisting with general clinic administration

Providing a warm, professional and welcoming experience for all clients

Supporting the team with promotional campaigns and client follow-ups where required

About You

We are looking for someone who is:

Experienced in aesthetic clinic administration or a similar client-facing role

Knowledgeable and confident using Zenoti – previous experience with Zenoti is highly desirable

Highly organised and able to multitask

Confident speaking to clients over the phone and in person

Friendly, professional and approachable

Excellent at written and verbal communication

Comfortable working in a busy, client-focused environment

Reliable and flexible

Able to work independently and as part of a team

Confident using email, booking systems and general computer software

Ideally experienced within aesthetics, beauty, medical administration,or a similar customer-facing environment

Previous experience within an aesthetic clinic and knowledge of Zenoti would be a strong advantage.

Important Requirements

Due to the nature of the role, the successful candidate must be able to travel between and work at all five clinic locations:

Central London | Guildford | St Albans | Clapham | Wimbledon

Weekend availability is essential, as our clinics operate at weekends.

The successful candidate must also be confident managing multiple clinic locations, practitioners and client bookings simultaneously, with excellent attention to detail and a proactive approach.

Maternity Cover & Handover

The position is initially offered as maternity cover from 1st November 2026 until February 2027, with the possibility of an earlier start for the right candidate.

There will be a handover period before the current administrator leaves.

If you are organised, personable, experienced in aesthetics and confident using Zenoti, we would love to hear from you.

To apply, please send your CV to:

info@whiteswanaesthetics.co.uk

Pay: £25,300.00-£28,000.00 per year

Work Location: Hybrid remote in London