Medical Secretary Transcription jobs

About the role

We currently have an exciting opportunity for a motivated and proactive Medical records clerks to support our records department.

The department is responsible for preparing, organising and storing records for Outpatient/ In-Patients episodes on a daily basis. They are also responsible for overseeing the accurate scanning and filing of patient notes and documents to the system.

Overall Responsibilities will include:

· Establishing, and maintaining the medical records department for the Hamptons Hospital.

· Organisation of the records library (including off site archive if applicable), accurately and to very high standards.

· Ensure the safe and secure movement of incoming/ outgoing records between the medical records library and hospital departments

· Accurately scanning and verifying the transfer and quality of patient documents onto the Computer-based Systems.

· Ensuring all original documents are filed and indexed correctly, in accordance with the hospital processes, and easily retrievable when required.

· Ensure the confidential, and secure destruction of all patient documents that are not required to be kept in hard copy.

Day to day Duties:

· Ensuring all records required within the hospital are created, prepared, updated, and delivered to the locations required in a timely manner with due diligence.

· Ensuring all used records are collected and returned into the medical records library.

· Use of the computer-based systems to input, change, maintain accurate locations of medical records as they move throughout the hospital.

· Ensuring all original documents returned are scanned, filed, and indexed correctly, both on the computer-based system and in hardcopy, in accordance with the hospital procedures.

· Safely and securely manoeuvring the record trolleys around a busy hospital when delivering/ collecting documents.

· Manage your own workload to ensure work is completed within required deadlines.

· Identify and pre-empt operational problems, and suggest practical solutions, escalating when required.

· Working with the Information Governance lead to ensuring all patient enquiries, and access to information requests are dealt with in a timely/ professional manner.

· Comply with health and safety instructions and policies

· Maintain good housekeeping of all work areas

· Maintain all equipment and report any issues appropriately

· Always maintain good working relationships with colleagues

· Other Ad-Hoc duties required by the management

Other Duties:

· Training of new employees in the hospital of our records handling processes

· Providing clerical/ admin support to the hospital and wider admin team

· Participate in record department audits

· Participate in appraisals and performance reviews

The above duties and responsibilities are not an exhaustive list and may be reviewed/ amended to meet the business needs.

Job Types: Part-time, Zero hours contract

Pay: £13.00 per hour

Benefits:

• Company pension
• Flexitime
• Free parking
• On-site parking
• Private medical insurance
• Sick pay

Ability to commute/relocate:

• Peterborough PE7 8FD: reliably commute or plan to relocate before starting work (required)

Experience:

• Records Clerk: 1 year (required)

Work Location: In person