Medical Secretary jobs in Birmingham New Street Station

WORK PATTERN:
Monday: 8.00-14.00
Wednesday: 14.00-18.00
Friday: 7.00-13.00

**The above work pattern is what is required of this role, please ensure that this is suitable for you prior to application.

Job summary:

Receive, assist and direct patients in accessing the appropriate service or healthcare professional in a courteous, efficient and effective way.

Project a positive and friendly image to patients and other visitors, either in person or via the telephone.

To work proactively and provide general administrative support as part of the team and be able to adapt to an evolving practice environment.

Job responsibilities:

Reception

· Meet and greet patients, deal with queries face to face and over the telephone system

· Liaise with a range of healthcare professionals

· Be able to cover reception/administration positions as necessary

· Set up online access and assist patients with understanding online services

· Process appointment requests for patients by telephone, in-person and direct patient to online services to access online consultation forms

· Support with practice administartive clinical triage as required

· Process home visit requests

· Registration/deduction of patients – computer data entry and medical records.

· Process patients change of address – computer data and medical records (have knowledge of practice area).

· Have working knowledge of the telephone system and a pro-active attitude towards answering calls and reducing call wait times.

· Clear rooms after surgeries as required

· Ensure building security – have thorough knowledge of doors/windows/alarm.

· Have a flexible attitude towards covering different workstreams, especially during times of team annual leave and sickness

· Amalgamating and filing of medical records as necessary

· Photocopy as requested

· Processing of scanning documentation

· Processing daily post

· Booking of clinics as required, e.g. vaccination clinics, LTC clinics etc

· Action clinical tasks and facilitate any follow up action as required

· Complete any audits as necessary

· Support with actioning practice email account as required

· Any other administration duties as required

**The above is not an exclusive list of duties which may occur with the role.

Confidentiality:

· In the course of seeking treatment, patients entrust us with, or allow us to gather, sensitive information in relation to their health and other matters. They do so in confidence and have the right to expect that staff will respect their privacy and act appropriately

· In the performance of the duties outlined in this job description, the post-holder may have access to confidential information relating to patients and their carers, practice staff and other healthcare workers. They may also have access to information relating to the practice as a business organisation. All such information from any source is to be regarded as strictly confidential

· Information relating to patients, carers, colleagues, other healthcare workers or the business of the practice may only be divulged to authorised persons in accordance with the practice policies and procedures relating to confidentiality and the protection of personal and sensitive data

Health & safety:

The post-holder will assist in promoting and maintaining their own and others’ health, safety and security as defined in the practice health & safety policy, the practice health & safety manual, and the practice infection control policy and published procedures. This will include:

• Using personal security systems within the workplace according to practice guidelines
• Identifying the risks involved in work activities and undertaking such activities in a way that manages those risks
• Actively reporting of health and safety hazards and infection hazards immediately when recognized
• Keeping own work areas and general / patient areas generally clean, assisting in the maintenance of general standards of cleanliness consistent with the scope of the job holder’s role
• Undertaking periodic infection control training (minimum annually)
• Reporting potential risks identified

Equality and diversity:

The post-holder will support the equality, diversity and rights of patients, carers and colleagues, to include:

· Acting in a way that recognizes the importance of people’s rights, interpreting them in a way that is consistent with practice procedures and policies, and current legislation

· Respecting the privacy, dignity, needs and beliefs of patients, carers and colleagues

· Behaving in a manner which is welcoming to and of the individual, is non-judgmental and respects their circumstances, feelings priorities and rights.

Personal/professional development:

The post-holder will participate in any training programme implemented by the practice as part of this employment, such training to include:

· Participation in an annual individual performance review, including taking responsibility for maintaining a record of own personal and/or professional development

· Taking responsibility for own development, learning and performance and demonstrating skills and activities to others who are undertaking similar work

Quality:

The post-holder will strive to maintain quality within the practice, and will:

· Alert other team members to issues of quality and risk

· Assess own performance and take accountability for own actions, either directly or under supervision

· Contribute to the effectiveness of the team by reflecting on own and team activities and making suggestions on ways to improve and enhance the team’s performance

· Work effectively with individuals in other agencies to meet patients needs

· Effectively manage own time, workload and resources

Communication:

The post-holder should recognize the importance of effective communication within the team and will strive to:

· Communicate effectively with other team members

· Communicate effectively with patients and carers

· Recognise people’s needs for alternative methods of communication and respond accordingly

Contribution to the implementation of services:

The post-holder will:

· Apply practice policies, standards and guidance

· Discuss with other members of the team how the policies, standards and guidelines will affect own work

· Participate in audits where appropriate

Pay: £12.71 per hour

Benefits:

• Company pension
• Employee discount
• Free flu jabs
• Free parking
• On-site parking
• Referral programme

Work Location: In person