Medical Secretary jobs in Essex

We are looking for a highly organised and motivated Senior Administrator to join our dynamic multi-disciplinary team.

In this key role, you will support both the clinical and administrative functions of the service, helping to ensure the smooth and efficient day-to-day running of operations across our Hub and Spoke sites.

Provide comprehensive administrative support to the clinical team.
Coordinate and manage administrative processes across the service.

Support the delivery of high-quality services to both NHS and non-NHS organisations and clients.

Assist in maintaining efficient workflows and service standards.

Work collaboratively with colleagues across multiple disciplines to support patient and client care.

No VISA sponsorship available for this role

Please be aware that we reserve the right to close this vacancy early if we receive a suitable number of applications

Undertake general office and administration duties

Answer telephones in a timely and polite manner

Respond to and generate emails

Dealing with telephone and face-to-face enquiries

Managing Director’s diary and inbox when required
Providing support to the Director with ad hoc duties
Scanning and maintaining electronic health record

Photocopying

Provide cover to the Administrative Lead (Private Clients) in times of absenc

Support in procurement administrative dutie

Adhere to Trust and departmental policies and procedures, ensuring that work is undertaken in a timely and professional manner.

Answer enquiries from clients, managers, and medical staff, taking appropriate action.

Handle in-coming calls to the department effectively being able to pass on calls to the appropriate members of staff, and liaise effectively with other department

Supporting the Hub administrative team with activity data and invoicing

Register new clients/employees on to the CORITY System.

Assisting with the preparation and scanning of clinical notes onto the CORITY System, following departmental procedures for priority scanning, e.g. daily scanning, prepping for scanning of larger paper records

Assisting in maintaining the diaries of the clinical team, using the CORITY system.

Our ambition is to deliver excellent local and specialist services, to improve the health and well being of our patients, and provide a vibrant place for staff to develop, innovate and build careers.

We aim to make the most of our skills and experiences so we can become the best we can be. As one organisation we will recruit the finest and retain more specialist staff due to more employment opportunities across our Trust.

Are you looking for an exciting role using your unique qualities, then we want to hear from you.

For full details about this varied and rewarding role, please see attached job description.

We look forward to your application.

Please be aware that we reserve the right to close this vacancy early if we receive a suitable number of applications.